The Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, data reporting and CMMS end user training. Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team. 

KEY DUTIES & RESPONSIBILITIES 

Asset Management

·       Maintains and updates equipment data base and preventative maintenance program.

·       Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database.

·       Provides suggestions and assists with improvement of relevant procedures and resources.

·       Provides quality and efficient asset based preventative maintenance program.

Preventative Maintenance Scheduling

·       Creates preventative maintenance schedules based on assets.

·       Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions. 

·       Generates reports to review Technician workload with team and managers.

·       Provides resource allocation recommendations to assist with optimizing resource utilization.

Job Plan Documentation

·       Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans. 

·       Provides suggestions on applicable job plans based on asset or job requirements.

Inspection / Service Report

·       Reviews preventive maintenance inspection reports.

·       Create and management of corrective maintenance work orders.

·       Manage asset permits and certifications.

Reporting

·       Generates data and prepares various reports to managers and team.

·       Reviews reports and communicates observations and recommendations to operations team.

End User Training

·       Provides training to CMMS end users.

·       Other duties as assigned.

KNOWLEDGE & SKILLS

·       1 to 3 years of facility services administration work experience.

·       Community college diploma or equivalent training (e.g. RPA, CET)

·       Strong administrative and organizational skills.

·       Strong attention to detail and data accuracy.

·       Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up.

·       Ability to capture work procedures provided by others accurately and prepare accurate job plans.

·       Ability to create accurate maintenance schedules based on contract requirements.

·       Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems.

Licenses and/or Professional Accreditation

• None required.

 At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $20.20
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Performs general maintenance duties and scheduled preventive maintenance work on physical facilities, equipment and grounds;
• Strong troubleshooting skills in plumbing, electrical, fire and life safety systems;
• Assembles, moves, delivers, sets up and picks up furniture and equipment;
• Performs general repair work on structures, patches & paints any damaged walls;
• Assists the Plant, Building & Safety Manager in the inspection of buildings, grounds and equipment; carries out preventive maintenance program actions;
• Experience in operating digital software systems;
• Knowledge and understanding of building mechanical systems, HVAC, power generation, plumbing, electrical, fire and life safety and medical;
• Requests necessary materials, supplies, parts and tools required and maintains control of storage and use;
• Takes every precaution that is reasonable in the circumstances to ensure the health and safety of employees, residents and all others in the workplace.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A High School Diploma or completion of equivalent education
• 5-10 years’ experience in construction or building maintenance
• Knowledge of WHMIS and Occupational Health and Safety legislation
• Advanced Proficiency in English required, other languages considered an asset
• You can provide a clear criminal record with vulnerable sector screening
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $17.15-$18.70
• Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Completes security round of the campus at a minimum of once per shift
• Greets residents as they enter the campus
• Greets visitors as the enter campus and assists them accordingly
• Ensures all visitors understand sign in and sign out procedures
• Responds to resident requests for Technology Assistance
• Responds to resident requests for assistance in suite
• Responds to requests for assistance from all operational departments
• Delivers resident packages to suites
• Transport clients to appointments or outings as per the transportation schedule
• Ensure all clients travelling in any Parkland vehicle are safely belted and comply with the Shannex Safety Policies
• Maintain vehicles in peak operating condition and carry out all prescribed routine maintenance functions while maintaining accurate maintenance log records
• Keep all vehicles used for client transportation services well maintained and clean at all times.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• High school or equivalent (GED)
• 2 Years experience working in a Senior Living Environment considered an asset
• 1-3 Years experience working in a hospitality-based industry (Hotel, Retirement Living)
• A clean driving record with a Class 4 driver’s license and have your current standard First Aid & CPR certification.
• Knowledge of federal, provincial and municipal safety and traffic laws and regulations is required.
• Excellent communication, computer and organizational skills.
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

Position Overview:

Wages: $17.05/hr

Shift timings: 

Monday - Friday: 1700-0100, 0100-0900

RESPONSIBILITIES:

• Follow security breach procedures by notifying supervisors or other appropriate personnel when security breaches occur.
• Monitor CCTV footage and cameras for irregularities. 
• Perform foot patrols inside and outside the store. checking doors ensure they are locked.
• Must be able to walk and do hourly 20–40-minute patrols. Able to climb stairs and deal with vagrants professionally.
• Hourly patrols of complex/parking garage. Advise all vagrants to vacate property and call local police when vagrants refuse to leave. Write reports for all incidents.

QUALIFICATIONS: 

• Valid Ontario Security License
• Valid First Aid and CPR Certificate
• 6 months+ security experience.
• Thorough understanding of security protocols and procedures including emergency response

The posting will remain open until filled.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset
Automated systems experience: Egg gathering system

Location: 713200 middletown line Norwich, ON N0J 1P0
Work setting: Staff accommodation available, Rural area, Dairy

Physical Requirements:

• The candidates should be able to work in layer poultry farming

Other Requirements:

• The candidate should be able to work as a team player

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to handle animals
• The candidates should be able to feed and tend animals
• The candidates should be able to operate and maintain farm machinery and equipment
• The candidates should be able to milk cows
• The candidates should be able to clean stables, barns, barnyards, and pens
• The candidates should be able to perform general farm duties
• The candidates should be able to cut grass
• The candidates should be able to clean all parts using special cleaning and rinsing solutions and ultrasonic or mechanical cleaning machines

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and references attesting experience) through the below-mentioned details.

By email
[email protected]

By mail
713200 Middletown line
Norwich, ON
N0J 1P0

Are you ready to take your career to new heights and be a part of a dynamic team at Rogers Sports & Media? We believe in creativity, innovation, and collaboration in everything we do, and we are looking for people who share this mindset to join us. With a monthly reach of 30 million Canadians, you can help shape the future of sports, news, e-commerce, and entertainment. At Rogers, we value diversity and inclusivity and believe that every voice matters. Join us today and be a part of a team that is redefining the future of media.

Rogers Media central campus is located at 1 Mount Pleasant in Toronto. This main campus contains both the Sportsnet master controls as well as the master control facilities for the; Citytv Network, OMNI TV Network and our other Rogers Specialty channels. The Broadcast Technician position we are hiring for is in the National Media Operations Centre, (NMOC), Distribution Engineering Department.

The central focus of the NMOC is to get all media content out to viewers by streaming it over the internet, publishing it to Social Media, through Video on Demand services, (VOD), and through traditional over the air transmitters. Broadcast Technicians in Distribution Engineering make sure that all technical systems are configured properly, performing at optimum levels and they trouble shoot to resolve any problems that may occur.

Rogers is continually expanding our ability to reach more viewers through non-linear platforms and give them more content that they can consume in a variety of different ways. The NMOC is our vehicle for doing that and the Broadcast Technicians are the ones constantly improving and maintaining that vehicle.

What you will do…

• The Distribution Engineering technicians work on; morning, evening and weekend shifts to make sure they can cover the needs of On-Air Operations. When they are not working on new technical changes and additions to the NMOC systems they are answering inquiries from NMOC operators and trouble shooting problems to keep things running smoothly.
• As a Broadcast Technician at Rogers you will have a chance to use your Engineering talents and knowledge to further expand our ability to get content out to our customers in new and evolving ways. 
• Maintaining and trouble shooting the NMOC systems you will allow the operators to better perform their functions to provide the best viewer experience possible.

What you will bring…

• A real passion for working with Video/Audio files and streaming
• Deep knowledge of Video and Audio Transcoding and File Movement Work Flows
• Experience with TCP-IP Network Infrastructure
• Knowledge of Tape Libraries and File Storage systems
• Knowledge of Asset Management Technology
• In depth knowledge of Windows OS
• Experience with Network Test Equipment
• Knowledge of set up and maintenance of VMs and VM Hosts.
• Work with broadcast playout automation systems
• Knowledge of technical requirements for Social Media Publishing
• Knowledge of SMPTE 2110 IP Video systems and SDNO and/or SDVN networks an asset.
• Ability to create system functional diagrams
• An excellent aptitude for trouble shooting

Here’s what you can expect in return:

• A competitive salary and benefits that include access to our Employee Share Accumulation Program, Retirement Benefits and a variety of other perks including 50% off Rogers services and Blue Jays tickets
• A manager who deeply cares about your development and long-term career at Rogers
• A team that trusts and wants to win together
• Smart and accomplished colleagues who are focused on both the “what” and the “how”
• Your choice of hardware and software (iPhone or Android plus a laptop PC etc.)

Schedule: Full time
Shift: Rotating
Length of Contract: Not Applicable (Regular Position)
Work Location: 1 Mount Pleasant (083), Toronto, ON
Travel Requirements: None
Posting Category/Function: Broadcasting & Broadcast Technicians

Our branded retail team is at the heart of our success. We represent the welcoming spirit of our company. Our retail teams are outgoing and approachable individuals who understand how our products and services fit into everyday life, and we’re excited to show customers how that technology can enhance and simplify their lives. We deliver a seamless experience, value expertise, dedication, and commitment to doing what’s right for our customers needs, every time.

At Rogers, we believe in fostering an environment that inspires personal growth, building careers, and creating an inclusive future for everyone.  If you’re passionate about technology, enjoy connecting with people, and thrive in a supportive team environment, consider exploring the following opportunity!

Sales Associate

What does it mean to join our Rogers Team?

At Rogers, our retail team is the heart of our success.  Our Sales Associates are outgoing and approachable team members who understand that our customers rely on technology to enhance and simplify their lives and stay connected.  We are excited to show customers how our latest products and services can help, delivering best in class customer experiences in our retail stores

As a Sales Associate, you can expect to:

• Enhance the retail experience in our stores, by providing best in class service and value-added solutions to our customers

• Promote Rogers & Fido brands, including Rogers Mastercard 
• Engage and grow your customer base with personalized communication and outreach to customers via phone calls and business text messaging
• Participate in community events and outreach efforts to support local small businesses.
• Operate with a creative spirit that can adapt to an ever-changing environment while enjoying the thrill of hitting sales goals

What’s in it for you:

• Competitive compensation plus commissions
• One of the best flex health benefits, RRSP, TFSA and Pension plans in Canada
• Mental Health and Support benefits- 100% coverage
• Employee and Family Assistance Program benefits
• Employee discounts that can offer up to 50% off our Rogers & Fido products and services
• A commitment to fostering an inclusive and diverse workplace where all our team members can bring their whole selves to work
• A flexible schedule, including evenings & weekends (Min 20 hours/week)
• Career growth and development opportunities

What we’re looking for:

• You are great with people and are passionate about delivering an exceptional customer experience
• You love being part of a team and are a great collaborator
• You are excited and inspired by technology

• You meet the minimum age of majority in your province

After you apply, watch your email

Candidates will be required to complete an online assessment as a next step.  If you are selected to move forward in the process, our recruitment team will reach out to you discuss the position further.  Successful candidates will be required to provide consent for and pass Background Check requirements.

Schedule: Part time
Shift: Variable
Length of Contract: Not Applicable (Regular Position)
Work Location: 300 Borough Drive, Unit 752K (5336), Scarborough, ON
Travel Requirements: Up to 25%
Posting Category/Function: Retail (In Store / Hourly) & Sales and Service

Wages: $18.00/hr

Shift timings: 3PM-11PM Monday to Friday 

RESPONSIBILITIES:

• Perform access control provision duties, verify visitors coming on-site. 
• Escort medical staff including paramedics, police and firefighters when required.
• Respond to medical emergencies and be prepared to perform CPR and AED if needed.
• Unlock and lock doors for access by authorized persons.
• Follow security breach procedures by notifying supervisors or other appropriate personnel when security breaches occur.
• Perform foot patrols on various floors as assigned.
• Escort and monitor contractors coming on site.

QUALIFICATIONS: 

• Valid Ontario Security License
• Valid First Aid and CPR Certificate
• 2 years security concierge or corporate security experience is required.
• Thorough understanding of security protocols and procedures including emergency response.
• Ability to travel to the site.

The Software Engineer will contribute to the overall success of International Banking payment initiatives within Caribbean and Central America regions, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. All activities must be conducted in compliance with governing regulations, internal policies and procedures. 

Is this role right for you?

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Contribute to the assessment of sizing and complexity of User Stories and to the solutioning of those Stories.  
• Development of User Stories with their automated tests, to a high level of quality, including identifying error scenarios, and the review of code coverage and static code analysis reports. 
• Ensure deliverables meet architectural and coding expectations, including leveraging modern language features and functional programming coding styles.
• Contribute to reviews of pull requests created by peers.  
• Proactively monitor application environments with available tools, create awareness in the larger team of any observed issues, and contribute to resolving those issues.
• Proactively identify opportunities to drive modernization of technology and automation of processes, including offering ideas of solutions to these opportunities.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Do you have the skills that will enable you to succeed in this role?

• 3+ years’ experience in a Java Developer role with working knowledge of J2EE to support Enterprise applications and services. 
• 3+ years' experience with Frontend 
• 3+ years’ experience with REACT
• 3+ years’ experience with Java8 or higher, PL/SQL, basic Unix shell scripting.
• 3+ years’ experience with Java SpringBoot, JSON/RESTful, XML, and SOAP Services. 
• Strong analytical and development techniques, such as debugging, testing (Unit, Integration), use of productivity tools (GIT, JIRA, Confluence, build tools, Bitbucket etc.)
• Proficiency in .NET is considered an asset.
• Familiarity with cloud platform technologies is an asset.
• Familiarity with other technologies ((WebSphere, Maven/Gradle, Postman, Soap UI, SSH protocol) is an asset.
• Previous bank experience is considered an asset.
   

What's in it for you? 

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans. 
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements. 
• Upskilling through online courses, cross-functional development opportunities, and tuition assistance.  
• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one. 
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Work conditions: Hybrid

 #LI-Hybrid

The Maintenance Team Lead is responsible for overseeing a team of Technicians in the delivery of preventative and corrective maintenance, routine and on-demand services for assigned facilities.  The Maintenance Team Lead is responsible for overseeing the execution of activities performed by Technicians to ensure that work is performed in accordance to established processes and practices and is in compliant with all internal and external requirements including but not limited to environmental, health and safety, fire protection.  In addition to people leadership responsibilities, the Maintenance Team Lead also performs and delivers preventative and corrective maintenance as well as routine and on-demand services. 

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.   

Opportunities for Development:   

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles.  Success in the role offers Team Members the opportunity to explore various roles – some include:  

• Account Operational Leadership,
• Facility Management Office Roles to support accounts,
• Project Management roles to lead and execute projects

KEY DUTIES & RESPONSIBILITIES 

Safety and Regulatory Ownership: 

• Oversees and monitors the activities and performance of Technicians within assigned facility.  Ensures that activities are performed in accordance to established processes as well as internal and external requirements including but not limited to environmental, health and safety, fire protection as guided by BGIS Health Safety and Environment Teams 
• Champion and enforce safety protocols, ensuring a safe work environment for all team members. 
• Conduct safety training, risk assessments, and incident investigations as needed. 
• Perform rigorous safety assessments specifically targeting building equipment and recommend technical safety enhancements. 
• Promote a safety-first culture among the team. 

Technical Leader and Oversight: 

• Provide technical guidance and support to Technicians in troubleshooting and repairs. 
• Oversee the execution of maintenance tasks to maintain equipment and facilities in optimal condition as directed by BGIS Facility Management Office (FMO)  
• Coordinates and participates in facility-related projects 
• Responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical equipment and other systems. 
• Ensure compliance with established maintenance processes and industry best practices. 

Visibility in Sites: 

• Maintain a strong presence at assigned facilities, addressing maintenance issues promptly. 
• Foster positive relationships with clients and occupants, demonstrating a commitment to service excellence. 

Inspection Management: 

• Performs work in accordance to established processes and practices. 
• Monitors assigned facility by conducting facility walkthroughs for mechanical, electrical and other equipment system monitoring and inspection. 
• Executes comprehensive technical inspections of building equipment, focusing on critical systems that directly impact tenant operations. 
• Oversee the proper application and execution of processes and practices to ensure achievement of and adherence to all requirements. 
• Oversee and performs regular facility mechanical and electrical equipment and systems monitoring and inspection, preventative and corrective maintenance to ensure facility uptime objectives are met, uninterrupted client operation and asset integrity of assigned facility are maintained.  Provides observations about facility, facility mechanical and electrical equipment and systems conditions and deficiencies and provides recommendations for enhancement and repair in partnership with Asset Management Team and the BGIS Facility Management Office (FMO). 
• Oversee and monitors assigned facility by conducting facility walkthroughs, mechanical and electrical equipment and system monitoring and inspection when required 
• Conduct regular inspections to identify maintenance needs and opportunities for improvement. 
• Implement and monitor execution of inspection checklists and schedules. 

Occupancy Experience: 

• Assists in enhancing tenant and customer satisfaction and maintaining positive relations through manner in which work is performed and services delivered on time and with high quality. 
• Prioritize occupant comfort and satisfaction through efficient and timely delivery service. 
• Address occupant concerns and requests in a professional manner. 

Proactive Communication and Escalation: 

• Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise 
• Coordinates and assists in the implementation of a preventative maintenance program.  Ensures that deficiencies are identified, recorded and escalated, and that related documentation is maintained 
• Communicate effectively with team members, clients, and management regarding maintenance activities and challenges. 
• Escalate issues to the FM and BGIS CMMS Team for critical maintenance needs promptly to ensure swift resolution. 

Work Order Management: 

• Oversee and maintains, troubleshoots and repairs mechanical and electrical building systems and equipment 
• Oversee and responds to routine and on-demand service requests and oversees the execution of preventative and corrective maintenance on facility mechanical and electrical equipment and systems 
• Assigns, prioritizes and monitors work progress in partnership with the BGIS CMMS Team.  
• Monitors execution of activities and performance to ensure timely completion and adherence to all requirements including but not limited to operating procedures and practices, quality, performance and contract response requirements. 
• In partnership with the Central Work Order Management Team Manage work orders efficiently, prioritizing tasks based on urgency and importance. 
• Ensure accurate documentation of work performed and maintain detailed records. 

Financial Ownership (Including Quotes Management): 

• Oversees and maintains all assigned tools and arranges for repair and replacement where required.  Submits all expenditures on a timely basis    
• In collaboration with BGIS FM and Regional Directors, Manage maintenance budgets and expenses effectively. 
• Prepare and review quotes for maintenance projects, ensuring cost-effectiveness. 

Vendor Management: 

• Collaborate with vendors and contractors for specialized maintenance services. 
• With support of the BGIS Strategic Sourcing and Vendor Management Evaluate vendor performance when required. 

KNOWLEDGE & SKILLS

• 5 years of facility operations and maintenance work experience
• Previous people leadership experience, preferred
• High school diploma plus trades training and certification
• Ability to lead a team of individuals
• Highly-advanced ability to adhere to processes and practices relating to facility operations and maintenance 
• Highly-advanced ability to maintain and repair building mechanical and electrical equipment and systems
• Highly-advanced building mechanical and electrical equipment and system  troubleshooting and resolution skills 
• Current knowledge of fire, life, safety and building codes and standards and ability to research and apply related codes and standards
• Possesses a high level of environmental, health and safety mindset.  Ability to perform work in a safe manner
• Strong client-service orientation along with a high sense of urgency
• Effective communication skills for the purpose of data relay, exchange, feedback, and clarification

Licenses and/or Professional Accreditation

• Journeyman level Refrigeration license
• Journeyman level Electrical license
• Journeyman level Plumbing license
• Power Engineering 3rd Class or 4th Class
• Building Operator Certification
• Gasfitter I or II
• Systems Maintenance Administration Certification considered an asset

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.