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Weekly Hours: Casual Hours 

Salary Range: $22.94 to $24.52 CAD per hour (2025 rates)

Division: Utilities and Environment 

Department: Saskatoon Light & Power

Term: 1 Temporary Full Time position available for approximately 6 months.

Closing Date: 03/28/2025 

Labour Group: IBEW 319 

Posting:  4171 

Weekly Hours: 37.33 

Salary Range: $26.52 to $31.02 CAD per hour (2023 rates)

Division: Utilities and Environment 

Department: Saskatoon Light & Power

Term: 1 Temporary Full Time position available for approximately 6 months.

Closing Date: 03/28/2025 

Labour Group: IBEW 319 

Posting:  4171 

Weekly Hours: 37.33 

Salary Range: $26.52 to $31.02 CAD per hour (2023 rates)

Weekly Hours: Part Time, up to 40 hours per week

Salary Range: $24.05 to $31.63 CAD per hour (2025 rates)

Requisition ID: 15512 
Department: Finance and Corporate Services Dept. 
Service: Financial Strategies, Planning and Client Services 
Branch: Budgeting, Financial Planingg and Client Services Branch  
Employment Type: 1 or more Full-time Permanent; 1 or more Full-time Temporary-Up to 1 year
Work Hours: 35.00hours per week
Affiliation: CIPP
Salary Information: $85,947.68- $104,577.20 annually (2025 rates of pay)
Location: Various locations 
City: Ottawa, ON 
Job Category: Finance & Accounting
Application Close: 02/04/2025

Successful applicants meeting the employer’s qualification standard will be placed on an eligibility list. This list will be used to staff current and ongoing requirements for up to one year .

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as a Heavy Equipment Operator (HEO) position within our Solid Waste Management Services.

 Major Responsibilities:

• Operates heavy motorized equipment in a safe and efficient manner
• Operates powered vehicles and equipment, including rubber-tired and track-type front end loaders, backhoes, gradalls, roll-off trucks and tractor-trailers
• Secures open top trailers using straps, ratchets and crank handle to secure tarps
• Maintains vehicles in a clean and tidy condition and makes daily inspection, reports defects and maintains a Driver's Log, as required by the HTA and City policies
• Directs activities and may provide work direction to other staff
• Assists workers in various Transfer Station functions, including, but not limited to, loading and unloading of trailers, hook-up, cranking landing gear, and opening and securing trailer doors, etc.
• Shunting of tractors and trailers at Transfer Stations
• Installs or assists in installing equipment attachments
• Performs other related work as assigned

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Must possess and be able to maintain a valid Province of Ontario, Class "A" Driver's License (with "Z" endorsement), and must qualify for the City's Equipment operating permits and requirements.
2. Recent experience and demonstrated ability in the operation of tractor-trailers, rubber tire articulated loaders, track loaders and back hoe generally as outlined in the responsibilities.
3. Ability to operate tractor trailers equipped with manual transmissions or automatic transmissions.

You must also have:

• Ability in the operation of construction/utility equipment, front-end loaders, heavy trucks, generally as outlined in the responsibilities.
• Knowledge and ability to perform running repairs on equipment, calibrate onboard weighing system and to maintain equipment and/or vehicle in operation in a clean, tidy and safe condition.
• Familiar with the Occupational Health and Safety Act and regulations that apply to this work and Provincial and City Traffic Laws and regulations for the safe performance of his/her duties and responsibilities.
• Ability to orient new staff on assigned vehicles/equipment.
• Ability to use or learn to use technical devices related to the position.
• Ability to communicate in relation to the job duties and deal courteously with the public.
• Must be available to work shift/weekend/overtime/on call duty, rotating shifts and emergency situations.
• Must be able to follow instructions, work independently or in a group.
• Ability to maintain accurate records and to communicate effectively verbally and in writing.
• With the appropriate safety precautions, must be able to tolerate dusty, noisy, and odorous conditions.
• Must be physically capable of performing the required duties and be able to work in all weather conditions.
• Must be willing to take training and upgrading as required.

We thank all applicants and advise that only those selected for further consideration will be contacted

• Job ID: 54907
• Job Category: Administrative
• Division & Section: Development Review, Engineering Review
• Work Location: Scarborough Civic Centre,150 Borough Dr
• Job Type & Duration: Full-time, Permanent
• Hourly Rate and Wage Grade: $33.34 - $36.55,  Wage Grade 8
• Shift Information: Monday to Friday, 35 hours per week. 
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-Mar-2025 to 03-Apr-2025
•  
•  

Job Description

Reporting to the Manager, Development Engineering, the Support Assistant B performs a wide range of tasks pertaining to the administrative functions of the Development Review Unit.

Major Responsibilities:
 

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria
• Uses the Project Tracking Portal (PTP) application to administer and track development applications.
• Canvasses staff for input and information on various topics and reviews for accuracy and consistency. Creates and updates reports and/or summaries compiling the collected data
• Drafts correspondence.
• Updates and maintains staff training records and generates various reports using appropriate computer applications
• Operates office equipment and computers utilizing a variety of software packages, (e.g. PTP, Microsoft Office Suite) applying speed and skill.
• Prepares presentation materials. Utilizes detailed layout and formatting
• Coordinates and maintains a complex record/retrieval system.
• Orders and maintains office supplies. 
• Creates project files and maintains the Unit's filing system, including archiving of files
• Prepares and processes documents/statistical summaries/reports, memoranda, minutes, and other documents.
• Coordinates and arranges meetings, events, room bookings, schedules. Takes notes/transcribes/distributes minutes and provides status report on follow up action items.

Key Qualifications: Your application must describe your qualifications as they relate to:

1. Considerable experience performing secretarial and administrative support duties to management staff and coordinating, tracking and processing key administrative functions and activities in a fast-paced, time-sensitive work environment
2. Considerable experience using Microsoft Office Suite (i.e. Microsoft Word, Excel, Outlook and PowerPoint), and Adobe Acrobat.
3. Considerable experience in providing excellent customer service and effectively communicating with senior staff, elected officials, external stakeholders and members of the public.
4. Experience taking, transcribing, and distributing meeting minutes.
5. Experience creating and formatting documents, reports, charts, spreadsheets and presentations.
6. Experience accurately inputting information in database systems.

You must also have:

• Excellent organizational and customer service skills with the ability to work effectively according to procedures and timelines.
• Excellent verbal and written communication skills with the ability to compose correspondence and memoranda.
• Ability to prepare detailed correspondence, summaries, statements and documentation requiring the interpretation and application of a wide range of administrative practices.
• Ability to interact with all levels of staff, senior management, councillors, the public, and other stakeholders in a professional manner, with the ability to exercise independent judgment and discretion in dealing with confidential matters
• Ability to set up hardcopy and digital/computerized filing systems in accordance with Corporate Records Management.
• Ability to work independently with minimal supervision and under time constraints.
• Ability to handle multiple tasks and priorities.
• Ability to deal with confidential information and to maintain diplomacy & discretion when dealing with confidential information
• Ability to meet and deal with both staff and the public tactfully and courteously with good written and verbal communication skills.
• Ability to work effectively with colleagues, provincial officials, consultants, solicitors and other internal and external clients.
• Ability to meet deadlines and work with minimum supervision.
• Ability to plan, prioritize and organize.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Job ID: 53662

• Job Category: Administrative
• Division & Section: Legal Services, Legal Prosecutions
• Work Location: St. Lawrence Market North, 92 Front Street East
• Job Type & Duration: Full-time, 1 Permanent vacancy
• Salary: $62,637.00 - $77,715.00, TX0003, Wage Grade 4
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 19-Mar-2025 to 02-Apr-2025

Major Responsibilities:

• Provides executive level administrative, secretarial and program related functions to support the Deputy City Solicitor Prosecutions, the Director of Prosecutions, the Prosecutions Section and the Legal Services Division.
• Performs varied administrative duties and clerical functions in connection with the operation of the unit.
• May provide work direction and training to assigned staff as directed by management of the Division.
• Exercises caution and discretion with respect to labour relations, personnel and other confidential information. Prepares correspondence including that of a confidential nature, such as disciplinary letters.
• Coordinates scheduling of appointments, meetings and events, and ensures that the appropriate information is provided. Prepares agendas for meetings, takes accurate minutes and prepares documentation to ensure there is follow up on items from meetings.
• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
• Prepares legal forms and legal documents.
• Conducts background research, investigations and retrieves information on various issues.
• Screens, reviews and prioritizes incoming mail, processes and directs correspondence and invoices, and initiates response.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Assists with monitoring the workflow of administrative matters in the unit ensuring adherence to relevant policies
• Liaises with and exchanges information with all levels of staff, elected officials and the public.
• Checks work for formatting and accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
• Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
• Coordinates and maintains office record/retrieval systems. Maintains supplies and inventories.
• Responds to and/or refers enquiries and complaints both telephone and written, from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
• Ensures that legal and administrative deadlines are diarized and brought to the attention of the appropriate person in a timely manner.
• Maintains continuous awareness of departmental administrative systems and procedures, organization structures in the division, and major corporate/divisional activities in order to provide effective administrative assistance.
• Prepares, formats and organizes Committee/Council materials and reports (including confidential matters), background, Briefing Notes. Formats Committee/Council reports prior to signature.

Key Qualifications:

1. Post secondary education in a college level paralegal studies or law clerk program and/or a combination of education and experience in relation to the Provincial Offences Act and the preparation of legal documents and forms for court matters.
2. Considerable experience in the performance of legal secretarial and administrative support duties at a senior level, handling a broad range of administrative matters, standard office practices and procedures, which must relate specifically to the actual duties of the position.
3. Considerable experience in the preparation and drafting of legal documents, standard correspondence and reports including editing the layout and formatting of documents for court as well as complex reports, charts, tables and reports to Council and Committees.
4. Extensive experience with a variety of software packages including Microsoft Office Suite as well as Email applications.
5. Considerable experience planning and organizing meetings, conferences and special events with all levels of staff, elected officials, other levels of government and the public.
6. Ability to use initiative and exercise interpersonal skills and judgement in daily work.
7. Ability to work with confidential materials/information for senior management, and ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.
8. Excellent organizational and time management skills, including attention to detail, with the ability to set priorities, meet deadlines and deal with conflicting priorities in a high volume, high stress environment.
9. Highly developed customer service and interpersonal skills with the ability to communicate effectively both orally and in writing at all organizational levels, including the political level, members of the public, the judiciary and external agencies.
10. Knowledge of municipal operations that may include but is not limited to council proceedings, corporate protocols, established Committees functions; both internal and special interest groups and current political issues.
11. Ability to research and gather information.
12. Ability to work independently and effectively with minimal supervision and prioritize work schedule.
13. Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.
14. Must be flexible to work long hours in peak periods and be able to work flexible hours, including weekends and evenings as required.

Job ID: 54079

Job Category: Administrative

Division & Section: Technology Services, Enterprise Strategy & Project Delivery

Work Location: METRO HALL, 55 John St. Toronto

Job Type & Duration: Temporary, Full-time, 18 month vacancy

Salary: $62,637.00 - $77,715.00 (2024 rate)

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 20-Mar-2025 to 25-Mar-2025

Major Responsibilities:

Organizational & Coordination Skills:

• Performs varied administrative duties and clerical functions in connection with the operation of the Enterprise Strategy & Project Delivery section. May provide work direction and training to assigned staff.
• Handles scheduling of appointments for the Deputy, Chief Technology Officer and ensures that the appropriate information is provided.
• Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
• Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
• Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature by the Deputy, Chief Technology Officer.
• Assists with budget administration for the unit. Administers petty cash.

Customer Service Orientation:

• Conducts background research, investigations and retrieves information on various issues.
• Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response  on behalf of the Deputy, Chief Technology Officer.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Monitors and controls the workflow of the Enterprise Strategy and Project Delivery section, ensuring adherence to relevant policies.
• Liaises and exchanges information with all levels of staff, elected officials and the public.

Communication:

• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
• Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence for the Deputy, Chief Technology Officer.
• Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature, such as disciplinary letters.
• Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting.
• Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.
• Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, briefing notes. Formats Committee reports prior to signature.

Key Qualifications:

Your application for the role of Administrative Assistant 2 should describe your qualifications as they relate to:

1. Post-secondary education in Project Management, Business Administration or a related discipline, or the approved equivalent combination of education and/or experience.
2. Experience in providing administrative assistance to senior management handling a broad range of administrative matters including complex calendar management, and triaging responses to emails.
3. Experience utilizing Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook) and SAP (SuccessFactors).
4. Experience working with and preparing, complex reports, correspondence, and documents for management.
5. Experience taking minutes and handling confidential materials/information.
6. Experience with electronic filing systems, records retention policies & practices.
7. Excellent organizational and time management skills including attention to detail, ability to set priorities, meet deadlines, and deal with conflicting priorities and work demands.
8. Strong analytical and problem-solving skills in combination with the ability to handle sensitive issues using strong political acumen.
9. Ability to research and compile data in a timely fashion.
10. Ability to provide work direction to other support staff.
11. Excellent verbal & written communication skills.
12. Ability to work both independently and in a team environment to coordinate work assignments.

Wolseley Canada is part of Ferguson PLC –the world’s largest trade distributor of plumbing and heating products, leading supplier of waterworks, industrial and building materials. Our customers include professional contractors, retailers and industrial users. We have a network of more than 220 branches coast-to-coast, about 2,400 associates and a national team of sales and service specialists. We are known for our knowledge, dependability and expertise, which our customers have come to rely on for their ever-changing needs. Our continued growth as an industry leader depends on hiring the best talent and Wolseley Canada is committed to supporting the successes and development of our associates.

What you will do:

• Provide administrative assistance to the department, including responding to incoming phone calls.
• Establish, develop, maintain and update filing system. Retrieve information from files when needed
• Scan hard copy documents and file to an electronic filing system
• Submit electronic invoices via third party sites
• Keep administrative records using Excel.
• Prepare materials for conferences, speaking engagements and special projects including PowerPoint presentations
• Attend & facilitate meetings and document discussions and actions (taking minutes) to track decisions and follow up items
• Distribute all incoming mail for the Executive Team and process any outgoing mail
• Assist in the planning, coordination, and execution of events for internal and external meetings and conferences/seminars (determine event requirements, obtain quotes, catering arrangements, provide a recommendation, schedule, attend the event for record keeping, distribute survey for feedback and analyze results for future event planning)
• Draft and design general correspondences, memos, charts, tables, graphs and business plans
• Proofread copy for spelling, grammar and layout. Edit any appropriate changes

What will you bring:

• Must be available 20-24 hours a week with flexible hours M-F 10:00 AM to 2:00 PM
• Post-Secondary education in Business Administration or related field plus a minimum of one (1) to three (3) years’ work experience in a similar role, or the equivalent combination of education and experience

• Working knowledge of MS Office applications (Word, Excel, Access, Power Point) is required
• Excellent communication skills, both oral and written
• Effective analytical and problem-solving skills
• Must be able to interact and communicate with individuals at all levels of the organization
• Highly organized in prioritizing work and multi-tasking
• Consistently meets deadlines within a fast-paced work environment
• Extreme attention to detail
• Fluency in both French and English would be an asset.

WAGE: $22.00 - $24.00 hourly DOE

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.