Administrative Support Full-time Job
Administrative Jobs ReginaJob Details
Job ID: 2765
Openings: 1
Jurisdiction: Out of Scope
Division: Corporate Services
Department: People & Organizational Culture
Branch: Client Services & Labour Relations
Location Name: Regina, Saskatchewan, CA
Type of Posting: Internal & External
Employment Type: Permanent
Annual Salary: $44,571.00 - $57,386.00
Date Posted: March 26, 2025
Closing Date: April 1st, 2025
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.
The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.
Position Summary
We are seeking a highly organized and detail-oriented Administrative Support professional to provide essential coordination, logistical, and administrative services. This role supports the Client Services & Labour Relations branch. The position plays a key role in ensuring the smooth day-to-day operations of the branch and department.
Key Duties & Responsibilities
- Managing the central email inbox, disseminating, and actioning various forms of correspondence.
- Collect, assemble, and organize information packages, reports, and correspondence.
- Provide logistical support for meetings, including booking space, preparing agendas, and distributing materials.
- Manage the department purchasing card reconciliation process
- Respond to requests for information from both internal and external stakeholders.
- Maintain office filing systems and ensure accurate record-keeping.
- Prepare and proofread general correspondence, reports, and documentation.
- Assist with onboarding and training new administrative staff as required.
- Serve as a point of contact for customer service and administrative inquiries.
Key Qualifications
- Diploma or certificate in Business Administration, Office Administration, or a related field.
- 2+ years of administrative experience in a professional setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to handle confidential information with discretion and integrity.
- Strong interpersonal skills and customer service orientation.
Additional Requirements:
- Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
- Proof of education is required.
- Additional assessments may be conducted to evaluate competencies, skills, and knowledge.
