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Under supervision of the Central Time and Attendance Supervisor, this position processes time and attendance related information, produces a variety of related reports, maintains related time and attendance records, and responds to enquiries from employees, management and outside agencies.  

Closing Date: 08/26/2024

Duties & Responsibilities

• Administers the processing of time and attendance records to ensure accurate and timely data for payroll processing.  
• Ensures the appropriate application of specific articles of the pertinent collective agreements.
• Researches and responds to a variety of time and attendance related enquiries from employees, management and outside agencies as well as providing reports and information as requested or required.
• Reviews sick and vacation balances and performs accrual or usage adjustments.
• Transfers time bank balances in the time and attendance system for employees with additional assignments or policy profile changes.
• Verifies employee set-up and/or master data changes transfers into the time and attendance system correctly, and works with employees, managers, and HRIS to correct errors.
• Processes time adjustments for in-scope staff relating to terminations, retirements, demotions, promotions, suspensions, disciplinary actions, arbitration awards, leaves of absences, retroactive pay and salary increments as needed.
• Reviews and corrects all time related errors in the time and attendance system prior to timesheet export and works with payroll clerks to resolve any pay-related issues.
• Coordinates additional timesheet exports required for off-cycle payroll batches.
• Assists with the review, development, implementation of standards, controls, processes, procedures, and forms related to time and attendance.
• Assists with testing time and attendance system software upgrades and enhancements as required. 
• Performs other related duties as assigned.

Qualifications

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:
•    Successful completion of a one-year post-secondary business-related program (i.e., Human Resources, Accounting, Business Administration).
•    Three years related experience in time and attendance processing, scheduling, or other payroll related activities.
•    Experience working with large scale ERP systems. Experience with SAP S4/HANA, SuccessFactors, and WorkForce would be considered an asset.

KNOWLEDGE, ABILITIES AND SKILLS:
•    Demonstrated knowledge of applicable legislation pertaining to both hourly and salaried staff in a unionized and non-unionized environment.
•    Demonstrated ability to read, understand and interpret payroll-related terminology, including collective bargaining agreements (CBA’s).
•    Demonstrated ability to use Microsoft Office Suite at an intermediate level (i.e., Microsoft Excel, Word, Outlook, PowerPoint and SharePoint).
•    Ability to recognize and investigate problems quickly and effectively, and to apply sound solutions to meet established deadlines.
•    Ability to express ideas and concepts effectively in oral and written form to a variety of audiences.
•    Ability to develop and maintain effective working relationships with all levels of civic staff, including senior administration.
•    Ability to provide objective, factual information to employees and management.
•    Ability to plan and organize and to work with minimal supervision.
•    Ability to interpret, and to make decisions in accordance with established policies and procedures.
•    Ability to maintain moderately complex records and to prepare reports from such records.
•    Ability to maintain sustained attention to detail.
 

This position will assist with the management of clean and contaminated soils for civic operations and capital projects and will also provide project management and/or technical support for initiatives linked to brownfield redevelopment, spills management, groundwater protection, compliance with provincial and federal regulation, development of city policy and bylaw, and other environmental protection initiatives.

Closing Date: 09/02/2024 

Duties & Responsibilities

• Conducts studies and makes professional recommendations on improvements for environmental outcomes related to Division initiatives.
• Prepares concept designs, cost estimates, and business cases for projects.
• Provides technical advisory and regulatory compliance support for civic capital projects and operations.
• Prepares technical terms of reference for capital projects, including preliminary documents, specifications, functional requirements, drawings and calculations.
• Assists with the evaluation of site assessment and remediation reports and site closure plans prepared by consultants.
• Participates in the procurement process, including preparing front-end documents and acting as a liaison between regulators, consultants, contractors and procurement specialists.
• Acts as a liaison between regulators, consultants, contractors and other divisions for projects during construction, start-up and commissioning. 
• Reviews, and provides recommendations pertaining to development plans and environmental management plans.
• Communicates with contractors, other civic departments and regulatory agencies to provide contract administration and ensure compliance with City bylaws and Provincial and Federal regulations.
• Performs site inspections of construction and remediation sites.
• Assists with preparing capital and operating budgets.
• Assists with other environmental projects and programs, as assigned.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Degree in engineering or related field.
• Four to six years' related environmental experience.
• Possession of, or eligibility for, membership as a professional engineer or geoscientist, in the Association of Professional Engineers and Geoscientists of Saskatchewan.
• Possession of a valid Saskatchewan, Class 5 Driver’s Licence.
• Current abstract from SGI demonstrating safe driving record.
   

Knowledge, Abilities and Skills

• Knowledge of soils, spills, and groundwater management; ability to lead, manage and participate in all phases of environmental site assessment and remediation projects.
• Knowledge of municipal, provincial, and federal legislation and regulations pertaining to environmental matters.
• Knowledge of project management.
• Knowledge of the theoretical aspects of environment-related projects and programs.
• Ability to lead, manage and participate in all phases of environmental site assessment and remediation projects.
• Demonstrated ability to communicate orally and in writing.
• Demonstrated effective interpersonal and problem resolution skills.
• Ability to establish and maintain effective working relationships with staff, contractors, regulators and the public.
• Ability to analyze, evaluate and prepare a wide variety of reports, plans and specifications.
• Skill in the operation of a computer with Microsoft Office software.
   

This position is responsible for the maintenance of the City's facilities structures and site infrastructure to ensure the longevity of all Facilities assets and to minimize facility life cycle costs.

Duties & Responsibilities

• Evaluates, plans, schedules, and supervises the maintenance and operation of all Facilities Assets including supporting the development and maintenance of five- and ten-year projections for facility operation and maintenance.
• Manages assigned staff; assists with hiring, establishes work assignments, assesses staffing needs, identifies, and pursues other resources if necessary. Plans and approves staff development. Conducts performance management and, when required, disciplinary action.
• Plans and participates in the development and incorporation of action items from the Safe Work Management program and Occupational Health and Safety Committee meetings. Serves as co-chairperson on the Occupational Health and Safety Committee as required.
• Responsible for the development and management of the Asset Management System, including the electronic and associated business processes.
• Oversees the purchase, receipt, storage, and use of all materials and supplies in accordance with the approved maintenance budget. Prepares specifications and evaluates bids for the purchase of equipment and supplies.
• Assists with identifying capital development needs, details the specific technical functional requirements, and assists with the preparation of related capital budgets. Develops and maintains a program for condition monitoring and performance of assets to support capital budgets.
• Assists in development of the maintenance budget and works in liaison with the Facility Manager to develop the 30-year capital replacement budget.
• Assists with the identification, coordination, and commissioning of all related maintenance and capital projects including integration with the AMS, new budgeting, and Standard Operating Procedures.
• Performs the duties of the Facility Manager or Operations Manager duties, as required.
• Supports and promotes the health and safety of employees and the general public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures. Maintains and monitors programs which affect public and employee health and safety.
• Performs other related duties as assigned, including 24-hour Direct Responsible Management.

Qualifications

• Degree in engineering or a related degree, and registration with a related professional body.
• Possession of, or the ability to obtain, an IFMA, Facility Management Professional (FMP) designation or a BOMI Facility Management Administrator (FMA).
• Four to six years’ progressively responsible related management experience including the ability to build a high-performance team and to mentor, coach and develop staff.
• An equivalent combination of technical training and experience in building maintenance and administration including financial analysis may be considered.
• Knowledge of the application of codes and regulations that govern the design, construction and operation of facilities (e.g. OHS, ASHRAE, National Building Code, The Boiler and Pressure Vessels Act).
• Considerable knowledge of corporate safety practices, procedures and policies, including
• Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies.
• Ability to communicate effectively, orally and in writing.
• Ability to plan, coordinate and direct the work of technical and operational staff.
• Ability to work both independently and effectively in an interdisciplinary group environment.
• Ability to establish and maintain effective working relationship.

Join our team as a Bylaw Enforcement Officer, where you'll play a crucial role in maintaining community standards by enforcing municipal bylaws and related statutes. You’ll proactively investigate and respond to complaints, conduct inspections, gather evidence, and take appropriate action to ensure compliance on both private and public properties. Your expertise in interpreting regulations will support stakeholders, while your attention to detail will be vital in documenting cases, preparing reports, and assisting in the preparation of court briefs. If you’re committed to upholding the integrity of our community, we want to hear from you!

Key Duties & Responsibilities

• Investigates proactively and responds to complaints, violations, or non-adherence to municipal bylaws and provincial statutes and regulations on private and public land and properties (e.g. Community Standards Bylaw, Traffic Bylaw, Clean Property Bylaw, etc.).
• Reviews new and pending cases, collects background information, tracks activities, actions, remedies, and prepares reports
• Documents and logs investigation/inspections including interviews, photographs, measurements, notices, orders, and related actions and costs
• Matches and validates contactor, external agency, and other related case costs
• Liaises and refers cases to other bylaw enforcement officers
• Provides technical advice and interpretation of bylaws and regulations for public, internal, and external stakeholders
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Completes searches, inputs data, validates data, manipulates data, and generates reports and lists from programs and applications
• Assists in the organization and preparation of court briefs for prosecution

Key Qualifications

• Completion of secondary school or equivalency plus job-related training and /or course work in enforcement.
• Class 5 driver’s licence
• Greater than eighteen months of on-the-job experience in enforcement activities.
• Understanding of enforcement procedures, investigations, interviewing techniques, evidence collection, court procedures, and prosecution preparation.
• Proficiency in customer service, mediation, and conflict resolution.
• Knowledge of branch-specific and broader division operations, relevant collective agreements, bylaws, policies, procedures, legislation, and health and safety standards.
• Competence with office productivity software, internet tools, enterprise software, discipline-specific applications, and technology devices.
• Experience in handling service requests involving conflict resolution and difficult interactions.
• Ability to deliver and discuss potentially contentious information and directives.
• Skilled in mediation, conflict resolution, de-escalation techniques, and building consensus among stakeholders with differing opinions.
• Ability to explain and exchange procedural and technical information, and liaise with internal staff for planning and execution.
• Experience in preparing reports, identifying issues, consulting policies for regulatory compliance, and evaluating situations to determine appropriate actions.
• Capability to prioritize and adapt activities according to schedules and deadlines.
• Contribution to process improvement ideas, ensuring timeliness and quality of work, and promoting health, safety, and well-being.
• Awareness of the public's perception of city work and reputation, and understanding of the impact of work quality on potential city liability.
• Familiarity with orienting new employees to tasks, duties, practices, and processes.

Working/Other Conditions

• Works in indoor office and outdoor site environments and in vehicle
• Personal protective equipment is required
• Exposure to adverse weather conditions and temperatures
• Enters interior/exterior private property for bylaw infractions
• Exposure to challenging psychological situations
• Exposure to stressful experiences/interaction with residents/parties who are upset, angry, and/or emotionally charged
• Exposure to sharps

As an Accounting Clerk III, you will be key to ensuring accurate and efficient financial operations within the branch. Your responsibilities include processing payments, reconciling accounts, providing budget support, and managing technology setups. You'll handle month-end and year-end reconciliations, track inventory, and maintain organized filing systems. Your multitasking skills and attention to detail will support the branch's financial and administrative functions effectively.

Key Duties & Responsibilities

• Processes payments, refunds, invoices, initiates purchase requisitions, and enters data and transactions
• Reconciliation of online payments
• Conducts months end, year-end, and purchase order reconciliations
• Processes and reconciles P-card transactions
• Acts as IT liaison for branch for new staff arranging technology connections/devices
• Tracks and administers parking ticket software access
• Prepares standard correspondence for summons, refunds, NSF cheques, and related issues
• Opens, sorts, and distributes mail as well as shipping and receiving
• Answers calls and provides customer service as back-up when required
• Tracks inventory, repair management, and tests enforcement equipment
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Manages off site storage for the branch
• Orders supplies for the branch
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications

Key Qualifications

• Completion of secondary school or equivalency
• Minimum of nine months of previous and on-the-job administrative, clerical, and/or cashier experience
• Knowledge of payment processing, invoicing, and reconciliation practices
• Knowledge of office administration and financial processes
• Understanding of specific branch operations and broader divisions/departments
• Familiarity with relevant collective agreements, bylaws, policies, procedures, and legislation, including health and safety standards
• Proficiency in job-related office productivity software, internet browsers, search engines, enterprise software, discipline-specific software, and technology devices
• Ability to interact with staff to exchange process and general information
• Experience providing front-line customer service, handling potentially frustrated or rude responses
• Skill in identifying issues, consulting policies/procedures, and following processes
• Ability to prioritize and adapt office activities within defined timelines/deadlines
• Capacity to provide ideas and suggestions for improving work processes