Overview

Overview

Overview

Overview

Overview

Overview

Job ID: 2845 

Openings: 1 

Jurisdiction: Civic Middle Management 

Division: Corporate Services 

Department: Facilities & Fleet 

Branch: Facilities Operations 

Location Name: Regina, Saskatchewan, CA 

Type of Posting: Internal & External

Employment Type: Permanent

Hourly Salary: $43.24 - $53.99 

Date Posted: May 15th, 2025

Closing Date: May 26st, 2025

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

• Job ID: 56101
• Job Category: Administrative
• Division & Section: People & Equity, Employee Relations
• Work Location: Metro Hall, 55 John Street, Toronto, M5V3C6.
• Job Type & Duration: Permanent, Full-time Vacancy 
• Salary: $73,495.00 -$96,567.00, TX0002, Wage Grade 5.0.
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 15-May-2025 to 29-May-2025
•  

Are you a detail-oriented and organized individual who excels in a dynamic environment? If so, we invite you to explore this exceptional full-time, permanent opportunity within the People & Equity Division, Employee Relations. We are currently seeking an Administrative Assistant 1. The ideal candidate will be proactive, adaptable, with the ability to shape this new role and bring fresh insight to the office of the Executive Director, Employee Relations.

You will work in a senior-management environment, providing essential administrative support to the Executive Director, Employee Relations. Your executive-level administrative skills will be relied upon to provide top quality support to senior leadership in a fast-paced and complex municipal government setting. Your responsibilities as an Administrative Assistant 1 will focus on creating new processes for managing the Executive Director’s office, Council/Committee agenda management and protocol, as well as the management of correspondence and briefing materials. Your excellent communication skills, combined with your customer service focus, judgement, diplomacy and tact, will ensure you are a valued member of the team that is responsible for the provision of centralized administrative support to the operations of the Employee Relations section with the People & Equity Division. 

By joining our team, you will work in the culture that emphasizes continuous learning and collaboration and champions equity, diversity, and respectful workplaces.

This is a hybrid role with flexible in-office days, requiring, on average, a minimum of three (3) days per week in-office (subject to change).

 

Major Responsibilities:

• Provides senior level administrative support to the Executive Director. Reviews and directs incoming correspondence, phone calls, and initiates responses/follow-ups.
• Manages and schedules daily appointments and activities; arranges meetings and business travel for the Executive Director, Employee Relations. Maintains calendar of the Executive Director, Employee Relations with accuracy and discretion, including scheduling, rescheduling and prioritizing meetings based on organizational priorities. 
• Coordinates daily administrative operations by organizing workload priorities. Acts as a resource to Employee Relations staff as required. Responds to, and helps resolve issues raised by staff, internal and external stakeholders, and the public. 
• Coordinates the development and implementation of secretarial and administrative standards and procedures within Employee Relations. May direct and train Employee Relations staff on such processes and procedures. 
• Create new administrative processes for the effective operation of the Executive Director’s office.
• Handles, prioritizes and/or redirects inquires and/or provides information and guidance to staff, clients, agencies, union representatives and other levels of government.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Applies and checks layout and formatting guidelines and corrects/resolves outstanding/incorrect items prior to signature. Proofreads own and others material. 
• Performs highly independent, specialized administrative tasks, including preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Coordinates meetings, special events, schedules, workshops, labour management meetings and staff attendance at conferences. Prepares agendas, takes/transcribes confidential minutes related to labour relations and other matters as required.
• Maintains strict confidentiality at all times. Exercises caution and discretion with labour relations, personnel and other confidential information.
• Prepares and processes documents of a confidential labour relations nature. Assists in the co-ordination of service area labour disruption plans, as required.
• Manages PCard usage, maintains receipts and coordinates submissions to ensure reconciliation of business expenses.
• Coordinates tier one responses to enquiries about Freedom of Information and protection of personal privacy from Members of Council, the Information and Privacy Commission, senior City staff and the public.
• Monitors all key reports required for committees and council and ensures deadlines are met. Annotates and reviews Council agendas and flags items that will impact on Division operations. Identifies issues and initiates responses. Formats Committee reports prior to signature.
• Prepares and processes various presentations, documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
• Facilitates onboarding process for new employees including the distribution of hardware, setup of email account and required security and system access.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Coordinates and maintains a complex record/retrieval systems.
• Maintains awareness of other projects and initiatives within People & Equity Division, administrative systems and procedures to provide effective administrative assistance.
• Provides support in handling special projects

Key Qualifications:

1. Considerable experience performing administrative support duties to senior management, handling a broad range of administrative matters and coordination of work in a highly sensitive and confidential capacity.
2. Experience preparing confidential materials and information for management, with proven ability to handle sensitive issues and ability to exercise independent judgment.
3. Considerable experience utilizing a variety of software packages, including advanced proficiency of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
4. Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
5. Excellent organizational and time management skills, including attention to detail, proof reading, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
6. Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines, while being resourceful and adaptable, with a high degree of common sense and initiative.
7. A post-secondary education in a related discipline such as Human Resources or Industrial Relations certificate/diploma, Office Administration certificate/diploma or the equivalent combination of education is considered an asset but not required. 

• Job ID: 40559
• Job Category: Health Services
• Division & Section: Public Health, Harm Reduction, Addiction & Mental Health (HRA&MH)
• Work Location: Yonge & Dundas  (In-person only)
• Job Type & Duration: Full-time, Temporary (12 month) vacancy
• Hourly Rate and Wage Grade: $68.25 - $73.64
• Shift Information: Monday to Friday, 10AM to 6PM, 35 hours per week (7) days
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 14-May- 2025 to 2- Jun-2025
•  

Reporting to the Manager, Mental Health, this Nurse Practitioner (NP) will be part of the Downtown CORE Team. The NP will be responsible for coordinating primary care services for individuals by and conducting substance use and mental health assessments. In addition, they will be developing, implementing, maintaining, and adjusting comprehensive healthcare plans based on complex needs identified. The NP will be working alongside Public Health Nurses.

For for information on the Downtown CORE Team: www.toronto.ca/coreteam.

Major Responsibilities:

• Delivers primary health care to clients (as identified by Public Health Nurses on the team) in the management of acute medical conditions, therapeutic management, health promotion and disease/injury prevention
• Conducts focused health assessments, including physical, psychosocial, emotional, cultural, and ethnic dimensions of health, using and adapting assessment tools and techniques based on client needs
• Performs physical examinations and identifies and interprets normal and abnormal findings. Orders diagnostic investigations and interprets results using evidence-based clinical reasoning. Orders diagnostic investigations and interprets results using evidence-based clinical reasoning
• Synthesizes health information using critical inquiry and clinical reasoning to formulate a diagnosis, health risks and states of health/illness
• Communicates with clients about the health assessment findings and/or diagnosis, including outcomes and prognosis through the application of knowledge of pathophysiology, psychopathology, epidemiology, infectious diseases, behavioral sciences, when making diagnoses and providing overall therapeutic management
• Selects appropriate interventions from a range of non-pharmacological and pharmacological interventions to restore or maintain clients functional, physiological, and mental stability to achieve stable health
• Promotes safe care by mitigating harm and addressing immediate risks for clients

• Participates with the Manager, Mental Health in the development and implementation of evaluation processes and the identification of strategies to continually improve clinical outcomes and effectively manage risks, to contribute toward program success

• Communicates regularly and works collaboratively with program partners and stakeholders to build and maintain positive working relationships and ensures all program staff work toward goal of community building
• Initiates, analyzes, and utilizes research to identify issues, trends, gaps, best practices, and innovative approaches to service delivery. Analyzes health status, socio-demographic and epidemiological data, and health research for use in strategic planning, operational planning and to make recommendations to the Manager, Mental Health
• Supports the development of policies and procedures that ensure the programs and services implemented in the community meet professional standards (e.g., College of Nurses) and protect the city from potential liability and negative public image (e.g., in relation to the provision of services in both universal and high-risk-focused programs.)
• Ensures Accreditation Canada standards are evident in daily practice
• Ensures health care records are properly maintained in compliance with applicable legislation and divisional expectations
• Ensures compliance with all corporate policies and provincial legislation (e.g., Personal Health Information Protection Act (PHIPA), Freedom of Information and Protection of Privacy Act (FIPPA), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Ontario Human Rights Code, Workplace Harassment, Confidentiality, Occupational Health and Safety, Professional Standards of Practice
• Adheres to the standards of practice established by the College of Nurses of Ontario (CNO)

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Current registration with the College of Nurses of Ontario as a Registered Nurse in the Extended Class of Nurse Practitioner Specialty (in either Primary Care (NP-PHC) or Adult (NP-Adult)) and entitled to practice.
2. Experience as a Nurse Practitioner in long-term care, acute care, rehabilitation, continuing care, or primary care.
3. Experience in the provision of harm reduction, drug treatment/addiction counselling, methadone, social, health, housing, and HIV/AIDS related services.
4. Experience working in an outreach capacity with people who use drugs, people experiencing mental health issues and/or people who are homeless or underhoused.
5. Experience in providing empathetic/relational care for vulnerable clients and those living with substance use, mental health, and housing challenges.
6. Experience within a community mental health program, hospital setting, or the approved equivalent professional development in mental health, counselling, or mental health promotion.
7. Must possess a valid Ontario Driver's License Class "G" with the ability to qualify for a City Equipment Operator's License, and able and willing to drive within the Greater Toronto area.

You must also have:

• Thorough knowledge of HIV/AIDS and Hepatitis prevention and treatment issues.
• Thorough knowledge of harm reduction practice, drug use including safer drug use practices, safer supply, opioid substitution.
• Ability to conduct work in a non-judgmental way, using a harm reduction approach. Excellent assessment skills.
• Knowledge of drug treatment, social, housing, health, HIV/AIDS related programs and services.
• Awareness of issues relating to sex works, addictions, mental health, and homelessness. Thorough knowledge of Hepatitis including transmission, prevention, and treatment options.
• Ability to work as a member of a multidisciplinary team.
• Excellent interpersonal skills and excellent oral and written communication skills.
• Willingness and ability to work flexible hours including evenings and weekends.

Division: Corporate Financial Services 

Department: Finance

Term: 1 Temporary Part Time position available for approximately 12 months

Closing Date: 05/22/2025 

Labour Group: CUPE 59 

Posting:  4295 

Weekly Hours: Part Time hours

Salary Range: $34.18 to $37.68 CAD per hour (2025 rates)

Division: Human Resources 

Department: HR Client and Advisory Services

Term: 1 Permanent Full Time position available.

Closing Date: This position will remain posted until filled

Labour Group: ESA 

Posting:  4294 

Weekly Hours: 40 

Salary Range: $99,636.00 to $117,072.00 CAD per annum (2025 rates)