All jobs within 50 km around Guelph

CLOSING DATE:  April 25, 2024

AREA OF RESPONSIBILITY:

Reporting to the Commissioner, Legislative Services, this position is responsible to provide overall administrative support and financial coordination to maintain efficient operations of the Department.

KEY RESPONSIBILITIES

Operational

• Ensures quality customer service by prioritizing requests, directing calls and enquiries from Members of Council, the public and staff as appropriate for resolution.
• Assists in the supervision of the Administrative Assistants to the Directors and provides them leadership and training to ensure cohesiveness across the divisions including departmental practices and processes, deadline adherence, communication to staff, organizing staff events, ensures appropriate coverage for workload and vacation, as needed.
• Works cooperatively with Administrative Assistants to the CAO, Corporate Leadership Team and Mayor and Members of Council.
• Participates in the Departmental Leadership Team to collaborate with Directors to support departmental initiatives.
• Through communication with department management and administrative assistants, coordinates the content and creation of Legislative Services Departmental sites ensuring information is pertinent, timely and current. Communicates with staff in various capacities to ensure open lines of communication.
• Liaison between departmental and corporate staff and the Commissioner.
• Develops and implements new tools and methods for the continual improvement and efficiency of practices and processes.
• Main point of contact for communicating information to departmental staff.
• Maintains knowledge of City policies and procedures, Standard Operating Procedures and collective agreements to respond to staff inquiries.

Financial

• Administers the budget for the Commissioner’s Office, including office administration expenses.
• Administers corporate purchasing card and petty cash.
• Coordinates Office Administration services including office supplies, courier, armoured car and cable.
• Provides departmental point of contact for various administrative functions including Fire Safety Team coordination, security access card liaison, mobile acquisition, emergency management team and PeopleSoft liaison.

Administrative

• Provide executive level confidential administrative support functions for the Commissioner, Legislative Services
• Provides confidential administrative support for Legislative Services managerial staff as required.
• Manages the calendar of the Commissioner between multiple city facilities; books and arranges meetings, conferences, event attendance, resources, travel arrangements, large departmental staff meetings and amenities.
• Responsible for Non-Union time entry for direct reports to the Commissioner’s Office and back up other division Administrative Assistants for their non-union groups.
• Ensures that all departmental reports to Council are entered into Agenda.net, reviewed and approved according to set corporate deadlines, assists and follows up with staff as required.
• Responsible for preparing Department Leadership Team meeting agenda, documentation and taking and distribution of meeting minutes (including action items).
• Prepares standard correspondence, reports, e-mails, presentations and other related materials as required.

 Additional

• Performs special assignments and additional related duties as assigned.
• Works independently.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Certificate in Executive Office Administration or equivalent experience.

REQUIRED EXPERIENCE:

• Minimum three years’ experience in a business administration role, preferably in public sector.
• Supervisory experience as well as experience in a public or unionized environment as asset.

OTHER SKILLS AND ASSETS:

• Knowledge of municipal operations, including departmental and council proceedings as asset.
• Advanced user of office software packages including Microsoft Office Suite, SharePoint, PeopleSoft (financials and HRMS).
• Excellent communication skills, written and oral.
• Excellent time management and organization skills.
• Exceptional analytical skills for complex problem solving.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months

Own tools/equipment: Steel-toed safety boots, safety glasses/goggles, gloves, welding helmet

Location: 1385 Shawson Dr Mississauga, ON L4W 1C4
Shifts: Day, Shift, Overtime, On Call, Flexible Hours, To be determined, Morning

Physical Requirements:

• The candidates should be able to work in dusty environments and be comfortable working in hot conditions, being prepared for a work setting in a commercial environment
• The candidates should excel in a fast-paced environment and be willing to work overtime as required
• The candidates should be capable of handling heavy loads and be physically fit for demanding tasks
• The candidates should possess manual dexterity, attention to detail, and hand-eye coordination
• The candidates should be able to stand for extended periods

Other Requirements:

• The candidates should possess efficient interpersonal skills and be team players
• The candidates should demonstrate flexibility and organization in their work approach

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to interpret welding process specifications accurately and read welding blueprints, drawings specifications, manuals, and processes to guide their work effectively
• The candidates should be able to examine welds to ensure they meet standards and operate manual or semi-automatic flame-cutting equipment proficiently for metal fabrication
• The candidates should be able to operate brakes, shears, and other metal shaping, straightening, and bending machines to manipulate metal materials and determine the weldability of materials
• The candidates should be able to operate oxygen arc cutting equipment (arc-air) competently and hoisting and lifting equipment safely
• The candidates should be able to operate previously set-up welding machines to fabricate or repair metal parts and products efficiently and maintain and perform minor repairs on welding, brazing, and soldering equipment

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

This position performs the coupling and uncoupling of tractor trailers. This position moves and maneuvers tractor trailer equipment into position for the tractor trailer and package handling operations. This position may include other work as directed.
Responsibilities:
Prepares work zone with suitable equipment in accordance with current guidelines.
Assists with organizing specified set-up.
Unloads incoming packages manually or using a machine.
Checks the quantity and condition of delivery units.
Scans packages using the correct equipment.
Sorts packages according to the defined processes (UPS department, destination, etc.) then stores them in the areas provided according to categories.
Fills out documentation or records and validates information on the appropriate media.
Repositions vehicles according to the established dock plan.
Cleans work environment during or after operations.
Reports any malfunctions to the supervisor.

SHIFT TIMINGS:- 12 noon to 5:00 PM ( Sunday- Thursday )

Qualifications:
Meets local age and operations requirements to operate a vehicle
Knowledge of package handling principles
High school diploma, GED, or International equivalent
2 years' experience driving vehicles - Preferred

 As a member of the internal reporting team the financial analyst will report to the Manager, Reporting.  The individual plays a key role in the month-end and quarterly close process and the budget preparation. This position will also support the business in responding to various accounting enquiries and other projects as required.

Any MLF team member interested in being considered for this role are encouraged to apply online by May 01. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Completion of various month end validation tasks using financial systems to ensure accuracy of balances 
• Supporting SFAs in preparation of the monthly Management Control Report (MCR)
• Monthly preparation of journal entries into SAP and Business Planning Consolidation (BPC) and upload of manual data in BPC, where needed.
• Monthly preparation of balance sheet reconciliations and follow-ups
• Monthly filing of provincial sales taxes in coordination with tax team and keeping track of outstanding refunds.
• Co-ordination of the annual budget process with various functional groups and the preparation of the budget MCR schedules
• Perform ad hoc financial accounting analysis as required – system expert for data queries involving BPC
• Assist External Reporting Finance team, Tax team and other functional groups with specific requests or analysis of MCR balances
• Supporting Blackline administrator in setting up month-end reconciliations, Quarterly and year-end reporting, other duties and special projects, as required
• Involvement in quarterly testing of reporting internal controls (C3)

What You’ll Bring:

• Enrolled and working toward an Accounting Designation
• University degree Finance/Accounting
• Ability to work with a positive attitude and in a professional manner
• Lead continuous improvement initiatives
• Enjoy working in a fast paced, changing environment
• Strong communication skills
• Detailed oriented person
• Possess strong interpersonal and organizational skills
• Strong Excel skills
• Ability to work with minimum supervision and be a dedicated team player

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• A hybrid work model that embraces remote work for eligible roles, helping team members achieve work-life balance—combining the best of both spending time working remotely, benefitting from focus time, and purposeful collaboration in the office setting. 
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

We embrace a strong, values-based culture

Our eight Leadership Values are our north star. They guide the decisions we make for all our stakeholders: our consumers, our customers, our people, our communities, our shareholders, and the environment.

• Doing What’s Right
• Shared Value
• High Performance
• Diverse and Inclusive Teams
• Disciplined Decision Making
• Our Accountability
• Intense Curiosity
• Transparency and Humility

We thank all applicants for their interest in exploring employment opportunities with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for the position.

Requirements:

Languages: Candidates must have knowledge of the English or French Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma

Experience: Candidates don’t need experience, training will be provided 

Physical Requirements:

• The candidates should be accustomed to a fast-paced environment and prepared for repetitive tasks
• The candidates should be able to stand for extended periods and possess attention to detail
• The candidates should be capable of working under pressure

Other Requirements:

• The candidates should be dedicated to client focus and reliable in meeting commitments
• The candidates should be team players with the ability to multitask

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to clean and sanitize items such as dishwasher mats, carts, and waste disposal units
• The candidates should be able to clear and clean tables, trays, and chairs, and package take-out food
• The candidates should be able to portion and wrap foods, take customers’ orders, and remove kitchen garbage and trash
• The candidates should be able to wash, peel, and cut vegetables and fruit

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

VCT Group requires a Master Electrician to lead the solar installation team. This individual will use extensive knowledge of electrical installation methods to ensure project are designed and built in accordance with electrical codes and internal best practises. In this role you will oversee all electrical work of electricians, designers and apprentices. This position involves working out of our Kitchener location under the direction of the Operations Manager. Come make an impact in our organization to support the future of electrification and renewable energy.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Review and sign off on electrical related work including single line diagrams, electrical layouts, site plans to ensure the highest quality is met in compliance with electrical code

• Assisting in site visits with business development team for feasibility of future projects, providing recommendations on materials, layouts,e tc.

• Read and interpret drawings, circuit diagrams and electrical code specifications to determine wiring layouts for new or existing installations.

• Inspection of electrical components including transformers, electronics, and other equipment

• Commissioning and configuration of electronics control and monitoring systems

• Troubleshoot and diagnose failed electronics components using a variety of testing devices

• Supervise, educate, and train apprentices

• Uphold VCT Group’s standards of quality and professionalism

• REQUIRED QUALIFICATIONS:

• Licensed Master Electrician

• 2+ years licensed experience

• Demonstrated attention to detail, customer care, and quality of work

• Excellent verbal and written communication skills

• Highly efficient use of computer applications including databases, Zoom, CRM platforms, project management software, and other MS Office applications

• Current G class driver’s license and clean drivers abstract

ADITIONAL SKILLS, ABILITIES, AND QUALIFICATIONS THAT WOULD BE AN ASSET:

• Experience with installing and servicing electric vehicle chargers, batteries, and energy storage systems

• Experience with electrical service upgrades and installations

• Experience working in residential and ICI sectors

• Experience with solar PV installations

• Experience with computer networking, IP, wifi, and cellular data communications

• Forklift, first aid/CPR, and working at heights certification

YOU’LL LIKELY BE A PRETTY GOOD FIT IF SOME OF THE FOLLOWING DESCRIBES YOU:

• You’re a bit of a perfectionist, in a healthy way, you value precision and accuracy

• You’re an innovator and inventor, you can’t stop yourself from critically evaluating

everything you see, from a position of curiosity rather than arrogance, thinking of ways it can be done better

• Without being arrogant or boastful, you are actually quite inwardly competitive and like to feel accomplished

• You already own an electric vehicle, or can hardly wait to get one, and are keenly aware of your environmental footprint.

• You get a great deal of satisfaction when you stand back at the end of a project and look at what you just built with pride.

Interested candidates should forward their resume and cover letter to [email protected]. We would like to thank all candidates for their interest, however, only those potentially suitable for the position will be contacted. Please refer to the job position for which you are applying in the subject line of all correspondence.