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The Administrative Assistant III reports to the Associate Director of Park Operations, and supports the Park Operations Leadership team and Director of the Vancouver Board of Parks and Recreation. The position is responsible for providing an extensive range of confidential and sensitive administrative support, ranging from complex to routine, in a fast-paced environment. 

Specific Duties and Responsibilities

• Plans, organizes and manages the Associate Directors’ calendars, priorities, appointments, internal and external meetings workshops, etc.
• Manages the flow/storage of documents and inquires; screens, reviews and edits/proofreads correspondence, emails, telephone calls, voicemails, etc., in accordance with the City’s record management system.
• Handles sensitive and confidential documents: budget reports, departmental re-organizational structures, grievances, disciplinary letters, performance or attendance management files, contract negotiations, and council reports.
• Proactively creates and maintains effective workflow and communications.
• Coordinates meetings and logistics (e.g. scheduling attendees, room procurement, equipment, food/refreshments and minute taking/compiling/distribution).
• Drafts correspondence, agendas, minutes, e-mails.  Tracks and follows up on correspondence and other types of inquiries ensuring that responses to requests for information from the public, Board Commissioners, Mayor and Council, and other City departments etc., are completed in a timely manner.
• Organizes efficient and economical travel arrangements, calculating the estimated expenses to be incurred, and preparing necessary documentation.
• Maintains confidential databases; inputs, updates, reviews, extracts, researches and generates reports.
• Handles reports from external stakeholders and Departments for Senior Leadership Team review and signature.
• Prepares, distributes, photocopies, etc., reports, presentations, correspondence, spreadsheets, etc.
• Acts as an administrative resource for the Park Board with software like Excel, Outlook and VanDocs.
• Advises on key issues and concerns regarding: meetings, urgencies, and other priorities.  Evaluates priority and urgency of issue/request for time and attention of Senior Leadership team, and decides what issues/requests can be delegated for appropriate action.
• Liaises with employees, Unions, government officials and legal counsel for information sharing, exchange purposes and complaint management. 
• Manages media calls by determining the subject, deadlines, and appropriate follow through.
• Prepares Staff Action Forms and Compensation Action Forms, as required.  
• Responsible for SAP time entry and reporting and updating personnel files.
• Provides backup/support for other administrative staff.
• Other duties/responsibilities as assigned 

Qualifications
Education and Experience:

• Completion of Grade 12, including or supplemented by related administrative courses
• Minimum 3 years of experience working in a fast paced and challenging service-based environment with a preference given to public service and professional office experience

Knowledge, Skills and Abilities:

• Extensive knowledge of office practices and procedures.
• Excellent interpersonal and communication skills, including a thorough knowledge of business English, spelling, punctuation and business math.
• Ability to exercise substantial discretion and deal with highly sensitive and confidential information in support of senior management, internal audit, and other sensitive areas of City business.
• Good judgement and constant initiative and diplomacy.
• Heightened ability to anticipate and proactively deal with issues/problems before and as they arise.
• Ability to multi-task, organize and prioritize work, all while under pressure with constant interruptions.
• Ability to build and maintain effective working relationships at all levels of the organization and with the public in order to provide exceptional customer service.
• Ability to work independently and collaboratively with the Park Board’s leadership team, Park Board departments and other City departments.
• Ability to research and analyze a variety of data and issues.
• Superior ability to use computer software such as MS Office, VanDocs, SharePoint and SAP.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: Exempt 

Employment Type: Regular Full Time 

Position Start Date: September, 2024

Salary Information: Pay Grade RNG-030: $56567 to $70714 per annum

Application Close: August 9, 2024

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a bachelor’s degree
Experience: Candidates should have experience of 2 years to less than 3 years
Computer and technology knowledge: Subversion (SVN), Python, SQL, MySQL, PHP, API

Candidate Status:

Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position.

• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to write, modify, integrate and test software code
• The candidates should be able to maintain existing computer programs by making modifications as required
• The candidates should be able to identify and communicate technical problems, processes and solutions
• The candidates should be able to prepare reports, manuals and other documentation on the status, operation and maintenance of software
• The candidates should be able to assist in the collection and documentation of user’s requirements
• The candidates should be able to assist in the development of logical and physical specifications, program special effects software for film and video applications
• The candidates should be able to research and evaluate a variety of software products, write, modify, integrate and test software code for e-commerce and other Internet applications

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as college/CEGEP or equivalent experience
Experience: Candidates should have experience of 5 years or more
Area of specialization: Advertising, market research, and marketing

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to develop promotional materials and assist in the preparation of brochures, reports, newsletters, and other material
• The candidates should be able to hire, train, direct, and motivate staff, act as a spokesperson for an organization, and assist in product development
• The candidates should be able to market business services, plan, organize, direct, control, and evaluate the design, development, and maintenance of Internet and Intranet sites to manage an organization’s Internet presence, and develop, implement, and evaluate communication strategies and programs
• The candidates should be able to direct and evaluate the marketing strategies of establishments, direct and evaluate establishments and departments that develop and implement communication strategies and information programs
• The candidates should be able to direct and evaluate establishments and departments that maintain media relations on behalf of businesses, governments, and other organizations, and plan, direct, and evaluate the activities of firms and departments that develop and implement advertising campaigns to promote the sales of products and services

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’
Security and safety: Driving record check (abstract)

Physical Requirements:

The candidates should be able to work in a fast-paced environment, and be physically demanding

• The candidates should be able to work with attention to detail
• The candidates should be able to work in tight deadlines
• The candidates should be able to handle weight Up to 45 kg (100 lbs)
• The candidates should be able to handle heavy loads

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to operate and drive automobiles, vans and light trucks to pick up and deliver various items and products
• The candidates should be able to receive and relay information to central dispatch, transport and handle dangerous goods
• The candidates should be able to assemble, install and set-up merchandise/products, load and unload goods
• The candidates should be able to use maps and other trip planning aids
• The candidates should be able to record trip information such as vehicle mileage, fuel costs and any problems
• The candidates should be able to perform pre-trip, en route and post-trip inspection and oversee all aspects of vehicle
• The candidates should be able to keep a record of items received and delivered, provide customer service, follow directions and read map

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience although having experience is an asset

Physical Requirements:

• The candidates should be able to work in a fast-paced environment, handle physically demanding tasks, and perform repetitive tasks
• The candidates should be able to stand for extended periods, work under pressure

Other Requirements:

• The candidates should have efficient interpersonal skills, be client focus, reliable, and be a team player

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

Benefits:

• The candidates will get free parking available

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

What is the opportunity?

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.

The RBC Dominion Securities branch located in downtown Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team. The successful candidate should have administrative experience, exceptional communication skills, and have a focus on providing outstanding client service.

*This is a 12 month contract maternity leave coverage with the possibility of extension*
 

What will you do?

• Prepare account opening documentation
• Follow up on documentation with clients or back office as required
• Follow up on client trades to ensure proper settlement and delivery
• Maintain current knowledge of client accounts by reviewing daily activity online and on an applicable reports
• Maintain all pending plan transfers to ensure proper settlement and delivery
• Schedule portfolio reviews
• Prepare client review materials, correspondence and reports
• Utilize contact management system for daily task management and client record-keeping
• Assist in filing and preparing mailings such as seminars, newsletters and information packages.
• Conduct various administrative functions as required including the review of incoming mail and answering telephone calls.

What do you need to succeed?

Must-have

• Administrative experience
• Exceptional communication skills
• High attention to detail
• Ability to work under pressure meeting strict deadlines
• Experience using Microsoft Office
• Exceptional organizational skills

Nice-to-have

• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is an asset
• Financial industry knowledge
• Minimum 1-2 years Investment Industry experience
• Proficiency in Excel

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

The expected base salary range for this particular position is $37,500 - $45,000 depending on your experience, skills, and registration status, market conditions and business needs.

You have the potential to earn considerably more through RBC’s robust discretionary bonus program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC’s high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

745 THURLOW ST:VANCOUVER

VANCOUVER

Canada

37.5

Full time

Wealth Management

Contract (Fixed Term)

Salaried

2024-07-19

2024-08-10

Available Shifts: Monday to Friday 11:00pm -7:30am

The Dock Worker role is critical to customer service and key to ensuring that customer requirements are being met. The Dock Worker / Forklift Operator is responsible for ensuring proper, safe and timely handling of inbound and outbound freight.  The Dock Worker ensures they maintain a clean work environment with a focus on protecting the customer’s freight from damage through proper handling techniques. Key skills to this position are time management, organization and the ability to work autonomously.

How You’ll Help: 

• Moving and handling large and cumbersome freight in a dock environment (50-75 lbs)
• Operating a Forklift in congested areas
• Ensuring compliance with TDG, WHMIS, Company policies and/or procedures and customer specific requirements
• Utilizing proper handling techniques to ensure the customer’s freight is protected from damage 
• Other related duties as may be required.
• Ensure all inbound and outbound Freight is accurately and efficiently received and shipped daily in accordance with company procedures.
• Organize and direct inbound and outbound freight to city and line haul trailers
• Assisting with administrative duties related to shipments.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Forklift certified
• Trained in the Transportation of Dangerous Goods
• WHMIS certified
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial 
• Ability to lift up to 75 lbs
• Self-motivated and results focused
  • Safety-minded
  • Demonstrated customer relationship skills
  • Strong conflict resolution skills
  • Able to work deadlines in high transactional environment
  • Ability to champion business needs in a collaborative manner to colleagues
• English, other languages an asset
• Able to work with little supervision

Perks & Benefits:

• A company-matched pension plan
• Benefits and extended health care, including medical and dental
• Career growth opportunities
• Safety-focused workplace

This role includes physical labour (bending, crouching, etc.), loud machines, and operating a forklift in a busy area.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

Main Purpose & Function

The Project Engineer represents the Engineering department applications land devellopment projects that fall under the Policy, Planning, and Rezoning section of the Development and Major Projects branch.

The position reports to the Section Head of Policy, Planning and Rezoning. The position works in a small team of staff made up of civil engineers, and support staff. The Project Engineer works with a number of branches in the department as well as interdepartmental staff, representing the department’s interests in development projects in the policy, rezoning and construction phases.

Specific Duties & Responsibilities

• Responsible for facilitating development in the rezoning application process and construction phases
• Negotiates directly with internal staff, developers, consultants and outside agencies to establish the City’s needs for developer related infrastructure improvements, focusing on the enquiry to rezoning enactment stages
• Implements and provides input on development conditions for enquiry and rezoning applications through coordinating the department’s review with feedback from various internal groups and preparing memos and reports for approval, including conflict resolution.
• Provides technical advice and resolves technical issues and conflicts with other departments, developers, architects, engineers, and contractors including organizing and attending meetings
• Responsible for instructing Legal Services and reviewing draft agreements to facilitate development, primarily for the purposes of securing development conditions for public works and rights-of-way
• Administers collection of letters of credit / security and cash payments for rezoning permits
• Support developing relevant department by-laws, policies and guidelines
• Fosters the relationship between the City and the development/construction industry, with a focus on minimizing impacts to residents, business owners and the public
• Chairs meetings between internal staff, developers, and consultants
• Makes presentations to Council, Committees of the Whole, and advisory committees to Council
• Manages the design, construction, and acceptance process for large-scale developer funded road works including financial account management
• Responds to public enquiries regarding development projects
• Other duties/responsibilities as assigned

Qualifications

Education and Experience:

• Bachelor’s degree in Civil Engineering with a Professional Engineer designation and a minimum of 4 years related experience involving a broad range of engineering, operational and administrative responsibilities, or equivalent combination of education and experience. 
• Registration or eligibility for registration as a Professional Engineer in British Columbia. An experienced Engineer-In-Training will also be considered.
• Municipal Engineering experience would be an asset

 Knowledge, Skills and Abilities:

• Extensive knowledge in the City’s land development process and relevant City by-laws
• Experience in engineering and project management including planning, detailed design, construction, and contract management of engineering projects.
• Demonstrates a clear understanding of the department’s role in the land development process
• Ability to effectively negotiate complex issues with developers in the best interest of the department, City, and taxpayers
• Ability to build relationships and influence others while respecting the sensitive and political challenges that impact decisions
• Ability to manage multiple projects and processes with competing schedules and resources
• Strong written and oral communication skills

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Engineering Services (1300) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: August, 2024 

Position End Date: August, 2026 

Salary Information: Pay Grade RNG-080: $97032 to $121294 per annum (PEng)/ Pay Grade RNG-060: $75410 to $94253 per annum (EIT)

Application Close: July 18, 2024

Salary/Rate of pay: Grid 24 $30.54

Application deadline: Will remain open until filled 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role

Canadian Blood Services is looking for a temporary full-time Staffing Clerk to join our dynamic Donor Centre Team.

The Staffing Clerk is responsible for planning and preparing rotational work schedules to meet operational needs.

Formula for Success:

• Assesses and plans staffing requirements to meet operational needs and processes within the Supply Chain Department
• Prepares, maintains and posts work schedules
• Performs timekeeping
• Maintains records on relief staff such as names, addresses, phone numbers, email addresses, availability for work, suitable work area and hours worked

Desired Education and Skills:

• Grade 12 plus four years' recent related experience or an equivalent combination of education, training, and experience
• Ability to type 45 wpm
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

What We Offer You:

• Premiums paid according to the collective agreement
• Defined Benefits Pension Plan
• Employee discounts, wellness program, and much more

What you can expect:

• Works: Monday to Friday. Hours are 06:60 to 14:30. Rest days: Saturday and Sunday
• Physical requirements for the role include the ability to lift weights up to 10 kg.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.