Main Purpose and Function

Reporting to the Manager, Citywide Financial Planning and Analysis, the Financial Analyst 2 is responsible for supporting the citywide and all the departments as assigned in all aspects of financial planning and analysis. The Financial Analyst 2 is responsible for leading specific FP&A functions including short-mid term planning, budgeting, forecasting, implementation of New Revenue Generation project, financial modelling and decision support for processes and initiatives. Working closely with other members of the Citywide and Business Unit (BU) FP&A, the main functions of the role include leading respective business area, support the development of the City’s annual budget and multiyear plan process, support monthly and quarterly financial reporting process, and analyzing key business issues impacting the revenue opportunities for the City and recommend actions. The analyst plays a lead role in the implementation of the Revenue Generation strategy that link to the new revenue opportunities identified and aligned with department and citywide needs, services delivered, and providing effective data control and accuracy.

The position plays a key role in ensuring compliance with internal controls, policies, standards and business processes and systems. The position provides financial decision support to enable the City to meet its strategic objectives and goals and leads the development of policies and processes to support the effective financial management of departmental resources.

The position is part of the Finance, Risk & Supply Chain (FRS) department.

Specific Duties and Responsibilities

Strategic Financial Analysis:

• Defines and uses logical and innovative approaches to evaluate and deconstruct accounting and business situations. Compiles and links analytical information, experience and insights using quantitative and qualitative reasoning skills
• Demonstrates understanding and application of common quantitative techniques by preparing appropriate financial analysis with fact based assumptions to enable decision making
• Provides input into the formation of problem-solving approaches for business situations
• Accurately analyzes a situation based on available data or information
• Leads the problem-solving process by identifying alternatives and making recommendations
• Consistently applies working knowledge of the organization's information systems & appropriate financial tools and systems to find, extract, and analyze data and to produce reports
• Applies basic modelling, forecasting and planning techniques to develop forecasts with cost drivers identified and explained
• Supports management in developing and analyzing business cases, determining the financial implications for all major decisions, ensuring value for money, return on investment, productivity and service delivery analysis, quantifying impacts on budgets and forecasts
• Prepares materials to be presented to the Senior Leadership Teams, Directors, CFO, and other stakeholders as required

Strategic Business Partnership and Decision support

• Demonstrates in-depth understanding of the organization's business plan, immediate environment and the possible impact of events and activities on the organization; understand current role in relation to executing the business plan.
• Applies common business principles to critically evaluate and accurately perform analysis
• Uses insights to influence the views of managers and provides guidance and support, supported by facts, to influence and lead business decisions
• Ability to apply decision criteria to business propositions prepared by business units
• Lead in explaining financial concepts and analysis in non-financial terms to counterparts
• Identify and address additional business partner needs as they arise

Planning, Budgeting, Forecasting and Performance Measurement:

• Leads, manages, and coordinates all aspects of operating and capital budget process; works with subject matter experts to provide inputs and assumptions and manages and monitors Operating & Capital budget expenditures, revenues and recoveries
• Manages and prepares monthly, quarterly, and year-end variances analysis, forecasting and reporting; presents and reviews results with general manager and department leads; works to identify significant risks, and recommends mitigation strategies and raises to appropriate stakeholders
• Provides financial and budget management to support major project leads
• Manages and supports the development of the City’s multiyear financial and business plans and forecasts, review and validate financial assumptions and models, and identify trends that impact the Department’s ability to meet budget and service delivery targets
• Leads and manages analysis of budgets, performance indicators, business plans and ongoing financial results to enable strategic recommendations on corrective actions
• Interpret and provide forecasts and  analysis that link to business unit strategy and operational performance
• Complies with and administers Finance controls, policies and procedures

Project Management and Process improvement:

• Supports and manages planning process timelines and identify opportunities for continuous improvement and standardization for business area
• Identifies and implements opportunities for process automation/streamlining and support integration with financial reporting, capital budgeting, and long-term financial planning initiatives
• Communicate budgeting policies and processes to Department FP&A and City staff; support planning processes improvement initiatives throughout the organization
• Manage FP&A projects and sub-process

Qualifications

Education and Experience:

• Bachelor’s Degree in Business Administration, Finance, or related discipline
• Professional Accounting Designation or MBA with a combination of experience and education related to the requirements of the position
• Minimum 8 years post designation experience in budgeting, financial analysis, forecasting, reporting, and accounting
• Advanced financial systems experience preferably within an ERP environment - experience with financial modules of SAP would be an asset
• Strong business case analysis experience
• Good working knowledge of generally accepted accounting principles as they relate to local government including PSAB
• Advanced financial modelling and Excel skills
• Advanced experience with preparing complex presentations and writing formal reports for senior management and Council
• Considerable experience in presenting to Senior Leaders and department stakeholders
• Advanced project management experience

Knowledge, Skills and Abilities:

• Strong business acumen and capability to link finance to the business
• Superior critical thinking skills, ability to analyze complex situations and determine appropriate course of action where there is little or no established precedents
• Ability to strategically answer complex business problems through data analysis, modelling and creative thinking
• Superior verbal and written communication skills, ability to communicate complex financial concepts in simple terms
• Proven ability to work strategically with the business, build relationships, and be a trusted business partner
• Must be able to work independently and as a member of a Finance and Business Unit team
• Excellent organizational and project management skills with ability to manage multiple tasks with competing priorities
• Must be able to take accountability to complete assignments and take ownership of challenges to the point of recommendation, resolution, approval and implementation
• Ability to maintain professionalism, objectivity, confidentiality, tact and diplomacy

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Finance & Supply Chain Mgmt (1150) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: September 2024

Position End Date: September 2025

Salary Information: Pay Grade RNG-091: $111139 to $138924 per annum

Application Close: August 21, 2024

Performs materials handling function at the City of Vancouver’s warehouse facilities including; loading, unloading, sorting, storing, moving, and counting inventory; receiving and issuing materials; packing and labeling materials; and general warehouse maintenance. 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

Performs materials handling function at the City of Vancouver’s warehouse facilities including; loading, unloading, sorting, storing, moving, and counting inventory; receiving and issuing materials; packing and labeling materials; and general warehouse maintenance. 

The Warehouse Worker reports to the Storekeeper position; frequently interacts with a wide range of internal and external stakeholders.

Specific Duties & Responsibilities

Receiving Inbound Material

• Unloads and inspects material for quality and quantity
• Compares purchase order to packing slip, report and document any discrepancies
• Records the receipt of all inbound materials in SAP

Storing Material

• Labels  material by SKU number, barcode, material description, and / or bin number
• Arranges and stock material on racks, shelves, or bins according to predetermined sequence, and restock shelves as required
• Stores, distributes and / or disposes of returned material
• Maintains accurate records of all in-stock material in SAP

Picking and Processing Orders

• Accepts and reviews accuracy of outbound customer orders, work orders, shipping orders, and requisition forms
• Picks ordered materials from warehouse stock, assemble and prepares ordered materials for shipping
• Loads and/or delivers orders when required
• Records outbound material movement in SAP

Inventory Management

• Conducts scheduled inventory cycle counts, record count totals, and report any discrepancies between count and SAP record
• Maintains accurate record of inventory movement in SAP

Customer Services

• Reviews, corrects, and completes orders request and document in SAP
• Resolves routine customer inquiries at the counter and over the telephone
• Makes occasional offsite deliveries
• Accompanies customers in the warehouses

Warehouse Operations

• Adheres to the necessary safety methods and procedures, departmental processes, and corporate policies
• Maintains warehouse cleanliness and organization
• Operates motorized material handling equipment (e.g. vehicles, forklifts, order pickers etc.)
• Performs other duties/responsibilities as assigned

Qualifications

Education and Experience:

• Completion of grade 12 or equivalency
• Related warehouse experience, or an equivalent combination of education and experience
• Forklift Operator Certificate is required, with preference given to candidates with at least 2 years experience operating a forklift
• Current and valid Driver’s License for the Province of British Columbia is required

Knowledge, Skills and Abilities:

• Working knowledge of warehouse operations and materials movement
• Ability to take directions, and follow instructions and regulations
• Ability to perform thorough, complete, and accurate work
• Ability to work collaboratively within a team environment
• Ability to build effective working relationships
• Ability to use computer programs including word-processing, spreadsheets, databases and scheduling programs
• Ability to read, write, count, and speak English
• Ability to lift, push, and carry heavy items
• Ability to operate a vehicle, forklift, and order picker 
• Ability to use hand and power tools
• Ability to work at heights
• Ability to perform physical work in all weather conditions

Driver’s License and Record Checks:

• A valid BC Driver's license is required.
• The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities.
• Transportation arrangements must meet the operational requirements of the department

Drivers License and Record Checks

Candidates must attach the following records and satisfy the City’s driving requirements to be considered for this role:

• Copy of your three-year ICBC Commercial Driver’s Abstract (N Print) directly from ICBC dated within 30 days of this posting
• Copy of your three-year ICBC Driver’s Claims History directly from ICBC within 30 days of this posting
• If you have less than three years driving experience in BC, a request must be made for out of province/country abstract and claims history

Business Unit/Department: Finance & Supply Chain Mgmt (1150) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: August 2024 

Salary Information: Pay Grade GR-016: $30.41 to $35.72 per hour

Positios: mutiple

Application Close: August 4, 2024 

The Vancouver Board of Parks and Recreation is accepting applications from qualified individuals to be added to a pool of Building Workers (BW) to join our Community Centres and Mobile Parks auxiliary teams. This role will provide qualified candidates an opportunity to work in and across a diverse portfolio of facilities and spaces in the City. Qualified candidates will be assessed on the basis of their skills, knowledge and abilities, and may be selected for an interview should they meet the qualifications and requirements of the position and a vacant opportunity exists. 

Specific Duties and Responsibilities

We are hiring auxiliary staff for two teams within the Park Board, our Community Centres and our Mobile Parks Teams.

Building Worker - Community Centres
The Building Worker is responsible for the enhancement of civic buildings by completing janitorial duties and minor maintenance. A key part of the role requires knowledge of standard cleaning methods and the ability to learn new and effective methods to ensure the cleanliness of the facilities. The Building Worker is responsible for performing a variety of heavy cleaning tasks including stripping and waxing floors, cleaning windows, cleaning washrooms, showers and change rooms, carpet cleaning, emptying garbage, minor maintenance repairs and other related duties as required.

Building Worker - Mobile Parks

The Mobile Parks Building Worker will provide janitorial services for the citywide inventory of public bathrooms and change rooms in parks. The Building Worker must also be able to operate a vehicle on a daily basis in a safe and efficient manner. Duties include, but are not limited to: opening, stocking, spot and deep cleaning, and locking facilities.

The successful candidate must be able to work a variety of shifts including mornings, afternoons, evenings, overnights and on weekends. 

Qualifications
Education and Experience:

• Completion of a recognized certification program in building services work and some related experience.
• Experience performing a variety of routine manual tasks in care, cleaning and general maintenance of buildings.
• Experience operating and using janitorial tools, equipment and supplies.
• WHMIS is preferred.

Knowledge, Skills and Abilities:

• Working knowledge of materials, methods, safety practices and simple equipment used in janitorial and maintenance work.
• Ability to arrange an effective work schedule under minimum direct instruction.
• Good health and strength sufficient to perform a variety of routine manual tasks in care, cleaning and general maintenance of buildings.
• Skill in the use of heavy cleaning equipment.

Driver License and Record Checks: 

• A current and valid class 5 BC Driver’s License and a satisfactory driving record is required for the Mobile Parks Team, but not for the Community Centres Team

All applicants must attach a copy of their Building Services Work certification and any other relevant documents to their application

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 15 Parks 

Employment Type: Auxiliary/Casual 

Position Start Date: August, 2024

Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour
Number of Positions: Multiple

Application Close: Open Until Filled

The Compliance Analyst I is a member of the Empty Home Tax team within Financial Services and is responsible for conducting audits and reviews of property status declarations and complaints, responding to general enquiries and processing applications. The audit function is a key component of activities to support compliance and consequential effectiveness of the Empty Home Tax Program. The position works under the direction of the Supervisor, Vacancy Tax Compliance to research and make determinations of cases and communicates with the property owner on the outcome.
 

Specific Duties and Responsibilities

• Researches records and data from multiple sources such as property files and a variety of databases 
• Applies relevant taxation legislation, policies, procedures and guidelines
• Responds to enquiries from property owners and the public related to the Empty Home Tax and related City procedures
• Receives and processes application documents and examines for compliance with all applicable guidelines
• Participates and assists with audit sampling following methodology determined by the Manager, Vacancy Taxation
• Conducts audits of property status files. Reviews evidence and researches relevant information sources. Receives direction and guidance from the Supervisor or Compliance Analyst II on policy decisions for high risk cases.
• Obtains and evaluates evidence in accordance with the evidence requirements (sufficiency and appropriateness) and the objectives of the audit
• Provides a comprehensive rationale to support the audit determination/conclusion. Communicates the audit result to the property owner
• Adheres to quality assurance processes and procedures to produce consistent quality of work
• Maintains independence and objectivity by ensuring no conflict in interests exist in the audit of files. 
• Participates in testing of upgrades to programs and databases
• Other duties/responsibilities as assigned

Qualifications
Education and Experience:

• Diploma in Accounting or Legal Studies with some experience in auditing systems or processes, or an equivalent combination of education, training and experience
• Experience with identifying areas of non-compliance and auditing in a public sector environment is desirable
• Considerable experience in a regulatory and compliance environment, involving the research and analysis of data, conducting of file investigations, and preparation of information and documents for administrative and legal proceedings is preferred

Knowledge, Skills and Abilities:

• Knowledge of applicable legislation, procedures and policies and general knowledge of taxation policies and principles and ability to interpret other legislation and conduct follow up research 
• Ability to identify areas of non-compliance, make adjustments and write correspondence.
• Awareness of the privacy and access legislation and policies to ensure confidentiality and protection of sensitive information
• Knowledge of other respective governmental procedures and external agency processes required to obtain relevant, applicable information; ability to convey this information to staff and/or public
• General compliance auditing skills in order to analyze and assess key pieces of information/evidence
• Ability to exercise judgement and make objective decisions based on factual information and evidence 
• Excellent interpersonal and communication skills 
• Excellent problem solving and conflict resolution skills 
• Ability to develop, document, review and revise formal working procedures and techniques
• Ability to develop and maintain effective working relationship with all levels in the organization, and with external clients and business contacts
• Ability to work well under pressure, handle multiple tasks and priorities in a changing environment
• Analytical skills in reaching sound decisions and resolving complex problems
• Sound knowledge of computer based information systems and applications as related to the work performed
• Ability to prepare, analyze and interpret statistical and narrative data

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Finance, Risk & Supply Chain Management (1150) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: August 2024 

Position End Date: July 2025 

No. of Positions: 5

Salary Information: Pay Grade GR-020: $35.72 to $42.04 per hour

Application Close: August 2, 2024

The Administrative Assistant III reports to the Associate Director of Park Operations, and supports the Park Operations Leadership team and Director of the Vancouver Board of Parks and Recreation. The position is responsible for providing an extensive range of confidential and sensitive administrative support, ranging from complex to routine, in a fast-paced environment. 

Specific Duties and Responsibilities

• Plans, organizes and manages the Associate Directors’ calendars, priorities, appointments, internal and external meetings workshops, etc.
• Manages the flow/storage of documents and inquires; screens, reviews and edits/proofreads correspondence, emails, telephone calls, voicemails, etc., in accordance with the City’s record management system.
• Handles sensitive and confidential documents: budget reports, departmental re-organizational structures, grievances, disciplinary letters, performance or attendance management files, contract negotiations, and council reports.
• Proactively creates and maintains effective workflow and communications.
• Coordinates meetings and logistics (e.g. scheduling attendees, room procurement, equipment, food/refreshments and minute taking/compiling/distribution).
• Drafts correspondence, agendas, minutes, e-mails.  Tracks and follows up on correspondence and other types of inquiries ensuring that responses to requests for information from the public, Board Commissioners, Mayor and Council, and other City departments etc., are completed in a timely manner.
• Organizes efficient and economical travel arrangements, calculating the estimated expenses to be incurred, and preparing necessary documentation.
• Maintains confidential databases; inputs, updates, reviews, extracts, researches and generates reports.
• Handles reports from external stakeholders and Departments for Senior Leadership Team review and signature.
• Prepares, distributes, photocopies, etc., reports, presentations, correspondence, spreadsheets, etc.
• Acts as an administrative resource for the Park Board with software like Excel, Outlook and VanDocs.
• Advises on key issues and concerns regarding: meetings, urgencies, and other priorities.  Evaluates priority and urgency of issue/request for time and attention of Senior Leadership team, and decides what issues/requests can be delegated for appropriate action.
• Liaises with employees, Unions, government officials and legal counsel for information sharing, exchange purposes and complaint management. 
• Manages media calls by determining the subject, deadlines, and appropriate follow through.
• Prepares Staff Action Forms and Compensation Action Forms, as required.  
• Responsible for SAP time entry and reporting and updating personnel files.
• Provides backup/support for other administrative staff.
• Other duties/responsibilities as assigned 

Qualifications
Education and Experience:

• Completion of Grade 12, including or supplemented by related administrative courses
• Minimum 3 years of experience working in a fast paced and challenging service-based environment with a preference given to public service and professional office experience

Knowledge, Skills and Abilities:

• Extensive knowledge of office practices and procedures.
• Excellent interpersonal and communication skills, including a thorough knowledge of business English, spelling, punctuation and business math.
• Ability to exercise substantial discretion and deal with highly sensitive and confidential information in support of senior management, internal audit, and other sensitive areas of City business.
• Good judgement and constant initiative and diplomacy.
• Heightened ability to anticipate and proactively deal with issues/problems before and as they arise.
• Ability to multi-task, organize and prioritize work, all while under pressure with constant interruptions.
• Ability to build and maintain effective working relationships at all levels of the organization and with the public in order to provide exceptional customer service.
• Ability to work independently and collaboratively with the Park Board’s leadership team, Park Board departments and other City departments.
• Ability to research and analyze a variety of data and issues.
• Superior ability to use computer software such as MS Office, VanDocs, SharePoint and SAP.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: Exempt 

Employment Type: Regular Full Time 

Position Start Date: September, 2024

Salary Information: Pay Grade RNG-030: $56567 to $70714 per annum

Application Close: August 9, 2024