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Main Purpose and Function

The Office Support Clerk I – Mailroom Clerk, collects, inspects, sorts and delivers mail at Vancouver City Hall. This position also prepares mail for outgoing deliveries through internal and external stakeholders.

Specific Duties/Responsibilities.

• Collects mail from designated location.
• Stamps all mail with date stamp.
• Sorts mail for Revenue Services.
• Delivers mail to Revenue Services: Alarm Permits, By Law Fines, Utilities, Property Tax and License material.
• Sorts newspapers into mail slots.
• Operates Pitney Bowes envelope inserter for Residential Parking Permits.
• Sorts Canada Post mail deliveries into mail slots.
• Records any registered mail into the registration book, making sure that it is signed for upon delivery.
• Ensures registered mail delivered the same day within the hall, and if for an outside Dept, then the next day.
• Delivers/sorts any mail to Information Technology (sub ground), and also to the Training Centre.

Qualification Requirements

Education and Experience:

• Completion of the 12th school grade including or supplemented by courses in commercial subjects, typing, word processing and some related experience; OR an equivalent combination of training and experience.

Knowledge, Skills and Abilities:

• Sound knowledge of business English, spelling, punctuation and arithmetic.
• Working knowledge of modern office practices and procedures.
• Ability to perform a variety of clerical, data entry, word-processing, bookkeeping, secretarial, receptionist or other office support functions.
• Ability to prepare routine reports, correspondence and memoranda related to the work.
• Ability to communicate effectively with the public and other staff in supplying factual information and assistance.
• Ability to perform repetitive motion.
• Ability to follow specific instructions
• Skill in typing (keyboarding) rapidly and accurately where applicable to the position.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: March, 2025 

Salary Information: Pay Grade GR-011: $24.97 to $29.2 per hour

Application Close: February 20, 2024

Overview

Overview

Overview

Overview

Overview

Saputo Dairy Products Canada is seeking a passionate Sales Representative to partner with the Food Service Sales team in Port Coquitlam, BC. Reporting to the Sales Supervisor in this commission paid position, you will be responsible for business development and maintaining sound customer relations. You will analyze client’s needs and requirements and offer solutions. It is a unique opportunity that allows you to apply your entrepreneurial spirit and offers excellent potential for sales growth. The successful candidate is a creative, self-motivated and enthusiastic sales professional who is looking for opportunities to progress in their career.

We support and take care of our employees and their families by offering:

• Vacation upon hire
• Generous and complete benefit coverage with group insurance
• Group retirement plan with employer contribution
• Telemedicine and assistance program for employees and their families
• Employee Share Ownership Plan with an employer match
• Paid Parental Leave program
• Opportunity to contribute to a collective RRSP & TFSA
• Training and development programs
• Saputo Flex Program, flexible work environment (schedule/location/time off) according to department needs

How you will make contributions that matter:

• Develop and grow the Saputo book of business through new business acquisition, new product listings, and execution of promotional activity
• Drive new sales through our direct distribution network as well as our distributor partners
• Develop and maintain a knowledge of the local market and community, attend industry events
• Prepare and present business reviews to both customers and internal stakeholders
• Communicate effectively with Saputo Sales, Finance, Operations, and Distribution departments to maximize opportunities and address customer issues
• Develop and implement a schedule for customer contact
• Evaluate and initiate opportunities for continuous improvement throughout the territory
• Maintain a high level of knowledge of the competitive landscape, including products, promotions, sales and innovation
• Participate in company and customer functions, as required
• Analyze and report on account performance, identifying challenges and opportunities
• Perform other duties, as assigned

You are best suited for the role if you have the following qualifications:

• A degree/diploma in Sales, Marketing or a related field
• Two or more years of sales experience, preferably in the Food Service market
• Experience in the Consumer Package Goods or Food Service industries
• Proficient with Microsoft Office
• Career-oriented with a desire to take on new challenges
• Highly motivated and able to prioritize and multi-task in a fast paced environment
• Track record of bringing projects to full completion, on schedule, with minimal supervision
• Valid driver’s license and use of a vehicle

Performs operational and/or administrative duties of a complex nature, using a variety of software applications.  These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

• Analyze, design, format and produce creative high quality documents, reports, etc.
• Develop, prepare, and provide statistical reports
• Prepare comparative analysis
• Plan, coordinate, and execute road shows, where travel may be required
• Assist with product displays
• Recommend and assist in implementing improved methods and procedures
• Provide on-the-job training, direction, guidance and assistance to other employees in the department.
• Maintain confidentiality at all times
• Record and maintain operational records and/or endorsements
• Comply with Company Policies, Collective Agreements and/or Government Regulations
• Liaise with internal and external customers
• Organize and prioritize workload to meet deadlines
• Works with minimal or no supervision
• First level troubleshooter of hardware/software
• Assist with compilation of operating business plan
• Monitor reports, investigate discrepancies and calculate accruals
• Audit invoices
• Ensure flight crew meals and/or ground allowances are provided
• Process and calculate pay adjustments/expenses
• Compose, format and prepare correspondence
• Operate mainframe printers and related equipment
• Prepare and distribute reports to meet production printing deadlines
• Control and monitor printing system to maintain availability, serviceability and reliability
• Monitor printers for quality control
• Coordinate maintenance and up-keep of equipment problems

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Qualifications

Education

• High School graduation

Skills and knowledge

• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Aptitude for accuracy and detail
• Aptitude for math

Experience

• Minimum 3 years office experience

Specific requirements

• Some positions require the ability to take minutes
• Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.
• Some positions may require lifting and climbing.
• Some positions may require shift work and/or work staggered starting and stopping times 
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
• Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Overview

Overview

Overview