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The City of Regina is seeking a skilled and motivated Executive Assistant to join our dynamic team. This is a great opportunity for an administrative professional with strong interpersonal skills, a decisive nature, and the ability to work independently. The successful candidate will play a key role in supporting the Deputy City Manager (DCM) of City Operation. 

Key Duties & Responsibilities

• Manages the DCM calendar through collaboration, prioritization, and scheduling.
• Manages various interactions at all levels, from internal staff, City Council, residents, and business partners, keeping the DCMs perspective in mind.
• Assemble and provide information packages for the DCM, as well as committees and groups  files, reports, correspondence, and background materials.
• Provides logistical support, such as confirming meeting space, preparing agendas, assembling materials, ensuring notices and information packages are distributed as required.
• Coordinates the flow of information for interdivisional meetings and materials.
• Builds and maintains relationships between and across divisions and external organizations.
• Exercises professionalism and confidentiality in relation to needs of all customers, with a high degree of exceptional customer service.
• Prepares and assembles necessary background material and files, attends meetings to take notes and prepares follow-up correspondence.

Key Qualifications

• Our preferred candidate will have a depth of senior-level administration experience, with a minimum of five (5) years providing direct executive leadership support.
• Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software is essential.
• Knowledge of basic accounting functions.
• Possesses a high degree of digital literacy, fluent in the full suite of Office 365 applications.
• Proficient in composing correspondence from general instructions or in response to written inquiries.
• Skilled in typing, proofreading, and highlighting various materials, including committee reports, general correspondence, and other documents.
• Excels in relationship building and communication.
• Possesses exceptional interpersonal skills.
• Exhibits strong organizational skills and meticulous attention to detail.
• Takes a proactive approach to executive administration.
• Demonstrates sound judgment.
• Understands the importance of urgency and acts accordingly.
• Maintains confidentiality and understands the pivotal role of an Executive Assistant within the organization.
• Demonstrates high confidence and the ability to work independently in a dynamic and time-sensitive environment.

The Good Stuff

• Competitive salary
• Schedule Days Off (SDOs) 12 paid days per annum
• Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days
• Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
• Receive 50% off admission to City leisure facilities (Swimming, etc.),
• An inclusive and diverse work culture 

Duties & Responsibilities

• Assists with maintaining the operation of building systems.
• Supervises and inspects the work of subordinates, as required.
• Prepares and maintains maintenance programs, schedules and records.
• Performs minor maintenance and repairs to the premises and fixtures, as required.
• Cleans the interior and exterior of buildings and associated grounds and walkways.
• Assists with the relocation and installation of fixtures and equipment
• Performs other related duties as assigned.

Qualifications

Education, Training And Experience Requirements

• Grade 12 education.
• Possession of a valid Fourth Class Engineer's Certificate or possession of a Fifth Class Engineer's Certificate plus successful completion of a recognized Systems Maintenance Technician program.
• Possession of a valid Refrigeration Engineer's Certificate.
• Successful completion of the Saskatchewan Swimming Pool Operators course.
• Two years' mechanical and building systems maintenance experience, plus one year's related supervisory experience.
• Possession of a valid Saskatchewan Class 5 Driver's Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.

Knowledge, Abilities And Skills

• Knowledge of the standard methods, materials, tools and equipment used in building systems maintenance and operation.
• Knowledge of the materials, practices and equipment used in cleaning and maintenance work.
• Ability to plan, assign and supervise the work of subordinates.
• Physical ability to perform the assigned duties.
• Demonstrated skill in the operation and maintenance of building control systems.

Closing Date: 03/10/2025 

Requires Security Check

Additional Requirements

Shift work and weekend work may be involved.

Under the supervision of the Mechanical Shop Supervisor, this position maintains and repairs transit vehicles, facilities and shop and service equipment.

Duties & Responsibilities

• Locates and diagnoses equipment defects; maintains and repairs transit vehicles and associated equipment, machinery and buildings in an effective, efficient manner.
• Performs required checks, routines and procedures to assure compliance with transit standards, applicable laws and safety regulations and government vehicle safety inspections.
• Reports observed defects and potential problem areas encountered while performing duties.
• Makes minor repair and replacement decisions in accordance with transit preventive maintenance program.
• Provides reports and other data as required to record properly the work performed and the condition of the vehicle or component.
• Uses tools, shop equipment and materials safely, effectively and economically.
• Provides and participates in on-the-job training as required by maintenance staff to ensure that work is performed in an efficient and safe manner.
• Performs vehicle changeovers in accordance with established procedures.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Possession of a Saskatchewan Journeyperson Truck and Transport Mechanic or Heavy Duty Equipment Mechanic Certificate.
• Three (3) years’ journeyperson experience in heavy equipment maintenance.
• Possession of a valid Saskatchewan Class 5A Driver's Licence (1A would be an asset).
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Possession of own tools appropriate for the work.
• Considerable knowledge of methods, procedures, equipment and materials used in transit vehicle repair and maintenance.
• Knowledge of air brakes, air control and air systems.
• Demonstrated ability to communicate effectively, orally and in writing.
• Demonstrated ability to work courteously and effectively with Transit and other civic employees, the public and suppliers.
• Physical ability to perform the assigned duties.
• Ability to successfully pass a mechanical skills assessment. 

Additional Requirements

Evening and weekend shift work may be required.

Under supervision of the Recreation Technician 8 and 10, this position performs lifeguard duties and provides instructional lessons in accordance with the health and safety procedures and standards established and/or adopted by the City of Saskatoon.

Duties & Responsibilities

• Provides instruction using effective and appropriate teaching methodology and safe participant procedures for aquatic programs.
• Prepares lesson plans for swimming lessons according to instructional standards.
• Completes worksheets, takes attendance, and completes participant progress reports.
• Safeguards public admission and rental group activities and responds to emergency situations according to standards.
• Participates in the in-service training programs established to maintain fitness levels and lifeguard standards.
• Maintains a hazard-free, clean, and safe pool and work area.
• Provides education to participants and the public about safety in and around the water, e.g. bulletin boards, handouts and tours.
• Conducts daily safety checks of play equipment, emergency first aid equipment, and performs daily water tests.
• Performs other related duties as assigned.

Qualifications

Education, Training & Experience Requirements

• Grade 10 education
• Possession of the following valid qualifications:
  • Lifesaving Society National Lifeguard Certification (Pool Option), 
  • CPR Level C
  • Red Cross Standard First Aid or Aquatic Emergency Care Award; and
  • Lifesaving Instructor Certification is considered an asset.
  • Six month's related experience instructing and as a lifeguard preferred. 

Knowledge, Abilities, and Skills

• Knowledge of current lifeguard techniques, including first aid and emergency procedures, and instructional techniques, methods, and practices. 
• Ability to develop and maintain effective working relationships with staff, peers, supervisor, and the public. 
• ability to demonstrate skills and techniques required and maintain fitness level necessary.
• Ability to communicate effectively, orally and in writing, with supervisor, staff, and the public. 
• Ability to apply theory to practical learning situations. 
• Ability to evaluate and adjust lesson plans to meet the participant needs.
• Ability to work the assigned, designated participant group.
• Ability to exercise good judgement and provide direction during emergency situations.

Requires Security Check

Additional Requirements

Hours will vary based on availability and operational needs.

Under supervision of the Environmental Projects and Protection Manager, this position performs field and office duties related to the construction, operation and maintenance of waste stream systems.

Duties & Responsibilities

• Assists with the preparation of contract documents for waste stream projects. Prepares cost estimates and tender summaries.
• Performs inspections of projects to ensure compliance with specifications. Prepares progress reports. Issues deficiency lists, drafts completion and final certificates and compiles detailed summaries of expenditures.
• Performs inspections of existing waste stream systems for condition and performance using appropriate equipment.
• Coordinates and performs routine maintenance on existing waste stream systems.
• Compiles and analyses cost, condition and performance data related to waste stream systems to establish operations, maintenance and restoration programs. Assists with establishing preliminary programs for the construction, operation and maintenance of waste stream systems.
• Coordinates and monitors the testing of materials required to ensure compliance with specifications and operating permits. Reviews and summarizes the results of testing and provides recommendations as required.
• Identifies design, operation or construction problems and recommends and implements field designs or changes.
• Performs accurate preliminary, topographical, construction, benchmark, investigative and as-built surveys for waste stream operation, maintenance and construction programs.
• Performs all calculations related to the acquisition of survey data. Acquires survey data for integrated electronic drafting systems in accordance with established Departmental procedures and formats. Performs quality control checks, as required, to ensure that all data complies with specified accuracy requirements.
• Provides assistance with the development of waste system operations policies, procedures and safe work practices.
• Supervises and trains subordinate staff as required.
• Ensures that ail work complies with all occupational health and safety requirements prescribed by the City and Saskatchewan Labour. Inspects work sites for compliance with these requirements and issues verbal and written reports of such inspections.
• Communicates regularly with contractors, engineers, other government and regulatory agencies and the public as required to schedule and coordinate work.
• Performs other related duties as assigned.

Qualifications

Education, Experience and Training Requirements: 

• Graduation from a two-year, post-secondary civil, mechanical, drafting or geomatics technology program.
• Certification, or eligibility for certification, as an Applied  Science Technologist with the Saskatchewan
• Applied Science Technologists and Technicians.
• Two years' of experience in the waste stream industry
• Two years of directly related, progressively responsible survey or inspection experience.
• Possession of a valid Saskatchewan Class 5 Driver's Licence.
• Current driver's abstract from SGI demonstrating a safe driving record driving record.

Knowledge, Abilities and Skills

• Knowledge of waste systems and their operational best practices.
• Ability to produce, read and interpret engineering plans and specifications.
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
• Ability to communicate effectively, orally and in writing.
• Ability to supervise the work of subordinates.
• Ability to operate a computer with word-processing, spreadsheet and database applications.
• Ability to perform basic electronic drafting duties.
• Physical ability to perform all assigned duties