All jobs within 50 km around Oshawa

Overview

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

Posting End Date: 2024/12/31

The Capital Programs Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements.

At this position level: 

Projects are typically of moderate complexity, risk and exposure.

KEY DUTIES & RESPONSIBILITIES

For the assigned projects:

• Responsible for end-to-end delivery of assigned projects.  
• Creates and implements successful project plans.
• Oversees the activities of project team members and monitors project task completion. 
• Determine and Manages resource and budget requirements, cost estimates, and timelines.
• Responsible for managing, controlling, and reporting on project schedules, costs, margins and profitability. 
• Identifies project risks and develops and implements mitigation and contingency plans.
• Monitors project delivery against timelines and ensure timely completion.
• Proactively Communicates project status, information and actions to relevant concerned parties.
• Oversight for of all Project Site supervision and construction activities. Ensures project materials and workmanship meet project design specification and high-quality standards.
• Ensures completion of required project documentation, daily job reports, HSE and financial reporting.
• Oversight for assigned project estimating, sub-trade selection and project strategy.
• Manage and participate in pre-construction project activities, providing insight and collaboration with project, design, and client teams 
• Collaborates with project concerned parties, defines project scope, deliverables, and requirements. 
• Ensures projects are delivered on time, within scope, budget, and requirements, and complies with all regulatory, environmental, and health and safety requirements.
• Willingness to travel to project sites as needed. Multiple times within own province and perhaps to other provinces (Once or twice a year)

Client Relationship Management

• Develops and maintains effective relationships with clients. 
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.

• Exceptional communication (written and verbal), persuasion, and negotiation abilities to manage stakeholders effectively.
• Possess 2-4 years of General Contractor, Interior fit out project experience.
• Project management aptitude – ability and experience in delivering projects on-time, on-budget, within specifications, and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management – proven ability and experience in developing and managing budgets.
• Project risk mitigation and management – proven ability and experience in mitigating and managing project risks.
• Working knowledge of the provincial building code and standards.
• Demonstrate strong leadership qualities and the ability to work independently.
• Proven track record working in a complex, fast paced environment with multiple client projects.
• Demonstrate experience working with other consultants and contractors, and coordination of major projects.
• Have excellent problem solving and decision-making skills.
• Strong knowledge of engineering concepts, methods, and standards.
• Relationship building – proven ability and experience in building and maintaining effective relationships.
• Client management – proven ability and experience in managing client relationships and expectations.
• Client service orientation – strong client service orientation.
• Experience with pre-construction process.
• Vendor management – proven ability and experience in managing vendor performance.
• Construction project management experience in medium to high-risk environments is an asset.
• Understanding of Petroleum Safety Standards is an asset
• Quality – possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client.
• Computer proficiency – proficient in and experience with MS Office suite of applications, project tracking software along with proven ability to quickly learn new applications. 
• Valid Driver’s License.

Licenses and/or Professional Accreditation

One or more of the following would be considered an asset:

• Technical degree/diploma/certificate in Architectural, Construction or Civil Technology, Construction Management, Quantity Surveying, Building Science or in a related field.
• Project Management Institute (PMI) Certification.

The Capital Programs Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements.

At this position level: 

Projects are typically of moderate complexity, risk and exposure.

KEY DUTIES & RESPONSIBILITIES

For the assigned projects:

• Responsible for end-to-end delivery of assigned projects.  
• Creates and implements successful project plans.
• Oversees the activities of project team members and monitors project task completion. 
• Determine and Manages resource and budget requirements, cost estimates, and timelines.
• Responsible for managing, controlling, and reporting on project schedules, costs, margins and profitability. 
• Identifies project risks and develops and implements mitigation and contingency plans.
• Monitors project delivery against timelines and ensure timely completion.
• Proactively Communicates project status, information and actions to relevant concerned parties.
• Oversight for of all Project Site supervision and construction activities. Ensures project materials and workmanship meet project design specification and high-quality standards.
• Ensures completion of required project documentation, daily job reports, HSE and financial reporting.
• Oversight for assigned project estimating, sub-trade selection and project strategy.
• Manage and participate in pre-construction project activities, providing insight and collaboration with project, design, and client teams 
• Collaborates with project concerned parties, defines project scope, deliverables, and requirements. 
• Ensures projects are delivered on time, within scope, budget, and requirements, and complies with all regulatory, environmental, and health and safety requirements.
• Willingness to travel to project sites as needed. Multiple times within own province and perhaps to other provinces (Once or twice a year)

Client Relationship Management

• Develops and maintains effective relationships with clients. 
• Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.

• Exceptional communication (written and verbal), persuasion, and negotiation abilities to manage stakeholders effectively.
• Possess 2-4 years of General Contractor, Interior fit out project experience.
• Project management aptitude – ability and experience in delivering projects on-time, on-budget, within specifications, and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
• Project Budget management – proven ability and experience in developing and managing budgets.
• Project risk mitigation and management – proven ability and experience in mitigating and managing project risks.
• Working knowledge of the provincial building code and standards.
• Demonstrate strong leadership qualities and the ability to work independently.
• Proven track record working in a complex, fast paced environment with multiple client projects.
• Demonstrate experience working with other consultants and contractors, and coordination of major projects.
• Have excellent problem solving and decision-making skills.
• Strong knowledge of engineering concepts, methods, and standards.
• Relationship building – proven ability and experience in building and maintaining effective relationships.
• Client management – proven ability and experience in managing client relationships and expectations.
• Client service orientation – strong client service orientation.
• Experience with pre-construction process.
• Vendor management – proven ability and experience in managing vendor performance.
• Construction project management experience in medium to high-risk environments is an asset.
• Understanding of Petroleum Safety Standards is an asset
• Quality – possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client.
• Computer proficiency – proficient in and experience with MS Office suite of applications, project tracking software along with proven ability to quickly learn new applications. 
• Valid Driver’s License.

Licenses and/or Professional Accreditation

One or more of the following would be considered an asset:

• Technical degree/diploma/certificate in Architectural, Construction or Civil Technology, Construction Management, Quantity Surveying, Building Science or in a related field.
• Project Management Institute (PMI) Certification.

The Senior Financial Analyst provides complex transactional support for a process within a full accounting cycle and is knowledgeable in the full transactional details and accounting cycle and can effectively review all transactions within the portfolio and can communicate recommendations to senior stakeholders. Provides analysis, takes leads and makes recommendations for areas such as planning, forecasting, reporting, audit and process improvements. 

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.   

Opportunities for Development:   

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles.  Success in the role offers Team Members the opportunity to explore various roles – some include:  

• Finance roles for different industry workstreams
• On account operations leadership roles in both Facility Management and Project Management

KEY DUTIES & RESPONSIBILITIES 

Safety Ownership and Regulatory Compliance: 

• Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law. 

Accounting  

• Complex transactional support for a process within an accounting cycle 
• Completes and resolves assigned complex or high volume account reconciliations  
• Identifies and resolves complex transactional accounting discrepancies.  Recommends solutions for accounting discrepancies and seeks involvement of management, where required 

Accounting Policy 

• Understand GAAP requirements relevant to the financial cycle or portfolio supported 

Audit Support and Controls 

• Intermediate understanding of internal/Client control requirements and seek guidance on complex areas. In addition to ensuring compliance. 
• Maintains accurate and complete records for audits 
• Gathers audit support data upon request 
• Liaises with auditors to review audit support 

Financial Systems 

• Intermediate level knowledge of current accounting systems and MS Office suite of software 
• Intermediate understanding and ability to document the transactional and financial data flows between relevant financial systems 
• Able to work with IT and operational teams on intermediate and more complex system setups, as well as recommend technology improvements related to Finance 

Planning/Forecasting 

• Prepares more complex forecasts (internal and external) with the appropriate back-up (including assumptions and calculations)  
• Responsible for partnering with stakeholders in preparation of forecasts   

Analysis 

• Prepares in-depth financial analysis (recurring and ad-hoc) and makes recommendations to internal and external stakeholders 

Reporting 

• Preparation and/or review of internal/external reports  
• Presenting reports to stakeholders 
• Prepares intermediate business cases 

Scope/Complexity 

• Single, high volume or multiple, low volume portfolios 
• With complex transactions 
• Some understanding of the broader portfolio 

Interaction with Stakeholder  

• Increased Stakeholder interaction  
• Consults with Manager for significant issues with recommendations 
• Generate transactional data and more complex analysis to support operational decision making, with recommendations 

Financial Management/Contract Interpretation 

• Strong understanding of financial obligations of portfolio and ability to investigate and interpret on areas as required. 
• Ensures portfolio deliverables of a financial nature are met in a timely and efficient manner 
• Monitors forecasted annual performance and recommends/assists in action plan 
• Seeks guidance on contract/portfolio financial terms and conditions for assigned accounts 

Process Adherence / Implementation 

• Understand complex business processes and ensures compliance and ensures appropriate documentation 
• Conducts root cause analysis on process gaps. Recommends major process improvements within assigned portfolio 
• Prepares draft policies and procedures 

Problem Solving 

• Identification of basic issues or discrepancies  

Technical and Business Knowledge 

• Has gained an intermediate level of understanding of the industry and business which they support.  Can answer basic questions regarding the general business. 
• Has cultivated relationships with operational counterparts and has earned trust as a business partner. 

KNOWLEDGE & SKILLS

• College/University graduation and CPA designation and 3-5 years of demonstrated experience
• Ability to communicate accounting principles to support procedures and to explain financial results within the team and to internal customers.
• Ability to complete and resolve assigned complex account reconciliation which sees the highest transaction volume or deal with multiple portfolios or business units.
• Ability to reconcile and resolve discrepancies between general ledger and sub ledger.
• Ability to identify and provide recommendations for issues and process improvement opportunities at account and business unit level following GAAP procedures.
• In-depth understanding of audit requirements within scope of responsibility.
• Ability to provide input to process documentations and business cases; write variance explanations, summaries of findings and recommendations.
• Advanced level knowledge of current accounting systems and MS Office suite of software

Licenses and/or Professional Accreditation

• Certified Professional Accountant (CPA)

The City of Oshawa is now accepting Aquatic Instructor/Lifeguard applications for positions. This is an open posting that is recruited to throughout the year.

Applicants invited to attend a Wet Interview will need to provide proof of 2 valid vaccination doses and government issued identification in order to be able to attend the interview.

Applicants selected to attend a Wet interview will be notified via email and phone. You will be required to provide the following prior to the interview :

• Proof of all 4 aquatic qualifications ( or proof of course enrolment) NL, SFA, LSI and WSI (plus any additional qualifications you hold)

Successful applicants will be required to attend mandatory staff trainings and orientations.

All training hours are paid at minimum wage as established by the Employment Standards Act.

The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Responsibilities

1. Delivery of learn to swim program

• Develop progressive lesson plans based on criteria specific to each level of the learn to swim program
• Demonstrate, instruct and lead participants through swim level specific skills
• Assess, evaluate and document participants progress throughout the program
• Provide verbal and written feedback on participants progress to parents/guardians
• Prepare and organize program equipment and supplies
• Perform safety check of equipment prior to being used
• Keep accurate participant attendance records
• Follow up with full-time staff regarding participants with extended absences

1. Ensuring public safety

• Enforcing policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Directly supervising the pool area

• Continuous scanning of the pool and surrounding area including the deck, hot tub and sauna and adjust zones as required
• Enforce policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Enforce and follow City of Oshawa policies and procedures and adhere to Ontario Public Pool Regulations, including but not limited to: admission requirement standards, emergency procedures, etc.)
2. In the absence of Aquatic Supervisor, perform pool opening and closing procedures and complete required checklists

Requirements:

Possess and maintain current ALL of the following aquatic awards (note, applicants who are currently registered in the courses below may apply, offer of employment would be subject to successful completion of the awards.

• National Lifeguard Certification (NL)
• Lifesaving Society Lifesaving Instructor
• Standard First Aid with CPR-C within 2 years of certification date (from a WSIB approved agency)
• Work a minimum of 6 hours per week, 4 of which are instructional hours, and at least one weekend shift per week. All hours are subject to program and operational demands. Priority will be given to those candidates with the most availability.
• Attend all mandatory training's and meetings,
• Good customer service experience and communication skills to deal effectively and courteously with staff and the general public; good interpersonal skills with the ability to establish and maintain positive working relationships
• Possess personal qualities of maturity, tact, discretion and have a willing and co-operative attitude
• Ability to work shifts as required
• Provide a current (within six months) Criminal Information Request prior to commencing employment
• Preference will be given to those with additional aquatic qualifications

Posting End Date: 2024/12/31

The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships. 

KEY DUTIES & RESPONSIBILITIES

Subject Matter Expert

• Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate
• Supports the Property Manager in operational issues
• Advises the Technical Authority (TA) on payments due
• Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase
• Ensures that realty tax payments are fair & equitable
• Reviews landlord records
• Performs Certification and Compliance monitoring as per the Lease Agreement
• Recommends rents to Government
• Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS
• Liaises with the Property Manager on a regular basis

Reporting and Analytics

• Reports on Monthly Accounts Payable (AP) deliverables
• Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete
• Creates reports and performs analysis to make recommendations to stakeholders at all different levels

Administration, Coordination and Validation

• Performs overall coordination & support in the areas of lease administration process improvement
• Administers expenses associated with leased space
• Identifies & validates rental payments
• Coordinates monthly rent roll adjustments with the TA
• Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)
• Other duties as required

Knowledge & Skills 

• University degree or professional certification
• 3 to 5 years of job-related experience
• Good financial understanding and proficiency with MS Excel, Word and Outlook.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Attention to detail
• Demonstrated ability to work under pressure.
• Strong customer focus
• Ability to read and understand commercial real estate lease agreements
• Ability to process volumes of data requiring strong attention to detail and accuracy
• French/English Bilingualism is an asset

Licenses and/or Professional Accreditation

• Real Property Administrator designation would be considered an asset

Overview

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

• Processes accounts payable payments in accordance to established processes
• Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time).  Escalates to management, where required
• Liaises with business unit leaders to obtain approval for payments
• Handles scanned documentations with low data recognition and data enters missing data
• Reviews documents for compliance and completeness against established requirements.  Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
• Determines appropriate accounting codes to the documents according to business unit and expense/cost element type
• Performs mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy.  Identifies errors and liaises with appropriate stakeholder for resolution.  Escalates where required
• Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness.  Identifies and resolves issues and discrepancies in transactional accounting.  Liaises with stakeholders and management for resolution
• Handles validation, matching, coding and approval exceptions.  Liaises with business unit leaders to obtain approval exceptions
• Prepares electronic fund transfers and cheques for payments
• Enters accounts payable transactions into accounting systems

Vendor Set Up Process

• Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up

Audit Support

• Files, maintains and retrieves documentations for audit support
• Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

KNOWLEDGE AND SKILLS

• Community college diploma preferably in accounting
• 1 to 3 years of clerical accounting/accounts payable work experience
• Understanding of sales tax rules
• Ability to execute work according to established procedures
• Ability to identify and resolve accounts payable issues and discrepancies
• Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
• Ability to process a high volume of data requiring strong attention to detail and accuracy
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
• Ability to exercise judgment
• Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of:

• Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
• Certified General Accounting

Overview