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Requisition ID: 17714 
Department: Legal Services 
Service: Legal Ops & Support Srvc Branch 
Branch: Claims Unit 
Employment Type: 1 Temporary Full Time Position (Up to 1 year)
Work Hours: 35hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $56 634,76- $66 266,20 annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West 
City: Ottawa, ON 
Job Category: Legal Services
Application Close: 29/05/2025

WHAT YOU NEED TO KNOW

• Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.  
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Facility Location: Brampton

Work Location -  Scarborough

The Level 3 – Maintenance Fully Skilled (CofQ) position, under general supervision, will be responsible for performing maintenance and repair services of facility systems such as mechanical, electrical, and building systems. In addition, duties may increase in scope as skill set becomes more developed; primary emphasis is the performance of a variety of maintenance tasks rather than a high degree of skill in any particular trade.

Powering Vehicles, Motion, Work, and Lives since 1966. 

Performance Expectations

· Establish and maintain maintenance standards and develop and recommend maintenance programs.

· Install new equipment using outside services if necessary.

· Maintain the equipment and facility through preventive/predictive maintenance program.

· Consults the work orders and personal log book for jobs to be done.

· Able to understand the amount of time that particular jobs require.

· Provide guidance in troubleshooting and repair using the most expedient and thorough methods.

· Inform appropriate personnel know of deficiency of stock parts.

· Keep equipment and facility in working condition for maximum uptime.

· Interpret and review schematic drawings of mechanical, structural, pneumatic and hydraulic systems to understand their operation and identify malfunctions.

· Use specialized measuring tools such as vernier calipers, micrometers, angle finders, feeler gauges and dial indicators.

· Evaluate condition of parts and equipment.

· Assess feasibility of designs for small modifications to equipment and machinery.

Credentials

· High School Diploma or equivalent general education.

· Certificate of qualifications or certificate in a related field or equivalent working experience (millwright preferred).

· Basic welding skill for millwright.

· Minimum two years previous related experience.

· Taken specific courses and knowledgeable in different controllers (i.e. Fanuc, Siemens).

· Fully capable of level “1” and “2” maintenance requirements.

· Fully skilled in one or more trades (CET or industrial electrician).

· Use computer-assisted design, manufacturing and machining, such as AutoCAD.

· Advanced knowledge in troubleshooting servo motors, drivers, encoders, etc.

· Able to read and understand all codes and regulations (Health and Safety, Electrical).

· Able to teach practices and procedures to co-workers, apprentices and clients.

Desired Characteristics

· Able to discuss work orders, equipment malfunctions and job task coordination with co-workers.

· Perform tasks independently under general direction.

· Able to work in a team setting when necessary to install and overhaul larger pieces of equipment and complete industrial systems.

· Maintain continuous learning by reading manuals and bulletins.

What Linamar Has To Offer

· Opportunities for career advancement.

· Community based outreach supporting both local and global initiatives and charities.

· Social committees and sports teams.

· Discounts for local vendors and events, including auto supplier discounts.

You will play a key role in supporting our production and shipping team in a fast-paced work environment. Your function as a tow motor operator will be to support the production lines, load, unload and move materials as needed throughout the facility 

Powering Vehicles, Motion, Work, and Lives since 1966.

About Linamar

Linamar Corporation is a Canadian global manufacturing company, offering stability and advancement opportunities.

We Offer
 

• Comprehensive Benefits and Pension Packages
• Career Advancement & Training Opportunities
• Shift Premiums & Production Bonus
• Personal Protective Equipment Allowance

 
Requirements
 

• Completion High School Diploma or equivalent
• Licensed to operate a tow motor and propane
• Good time management skills to prioritize assignments delegated by your Supervisor
• Experience is an asset

 
Why Linamar
 

• Opportunities to grow your career
• Community based outreach supporting both local and global initiatives and charities
• Social committees and sports teams
• Discounts for local vendors and events, including auto supplier discounts

 
Linamar is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. 

Coordinate and supervise the production of various financial statements and to ensure accuracy of all financial transactions. Responsible for directing an accounting associate.  May participate in complex general accounting projects. 

Responsibility

• Provide monthly and yearly comparative financial information to management for planning and to foster continuous improvements.
• Develop and maintain cost and profit estimates for new and existing product lines and generating monthly cost reports and trends. 
• Maintain and make recommendations for an adequate information system to measure financial and operational results of the plant.
• Work closely with management in directing and controlling resources.
• Maintain and make recommendations regarding a system of internal control.
• To ensure that all positions reporting to the Accounting Supervisor are filled with the appropriate persons.
• To ensure that the company’s accounting computing needs including EDI are met on an ongoing basis.
• To ensure that statutory financial obligations including audit, tax and others are met.
• Government filings are completed on a timely and efficient manner.
• To be available for special corporate assignments as requested.

Academic/Educational Requirements

• A university degree in Business Administration, Accounting designation is required.

Required Skills/Experience

As a Customer Experience Associate, you are the face, character and heart of our branches. Scotiabank is a place where we put our customers first, and our priority is to help them achieve their financial goals. Our Customer Experience Associates are people-centric and  connect with customers in a relatable way. As an essential member of the Canadian Banking Branch network, the focus is to provide exceptional service throughout the customer’s journey by:

• Taking a proactive approach to discovering our customer’s needs and listening to understand what they are asking for
• Processing day to day transactions
• Nurturing rich, long-standing relationships
• Contributing to the Branch’s targets by identifying and fulfilling simple sales opportunities
• Being a technology expert and sharing your knowledge by introducing clients to our mobile banking applications and assisting them to better manage their banking needs

Is this role right for you?  In this role you will:

• Build strong customer relationships and deliver excellent customer service
• Uncover and solve customers’ needs
• Explain complicated concepts simply
• Demonstrate success in a target-based performance environment, as well as contribute positively to a team-oriented work environment
• Demonstrate an eagerness to learn and determination to succeed

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you:

• Have proven customer service skills through work or community involvement
• Are willing to assist in a professional, friendly and efficient manner
• Are available to work a flexible schedule
• Are comfortable in simple sales situations
• Have strong technical skills and the ability to promote digital and self-service banking options to our customers

What’s in it for you?

• The opportunity to join a forward-thinking organization surrounded by a collaborative team of innovative thinkers
• A rewarding career path with diverse opportunities for professional development
• Internal training to support your career growth and enhance your skills
• An organization committed to making a difference in our communities – for you and our customers
• You can expect to be recognized and rewarded for high-performance. You’ll be supported by leadership through meaningful development conversations that enable faster advancement and internal training to support your growth and development.
• A competitive compensation and benefits package

Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English & French because they will serve English-speaking clientele.

Contributes to the overall success of the Digital Banking Unit in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.

Is this role right for you? In this role, you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

• Write well designed, testable, efficient code by using best software development practices.

• Gather and refine specifications and requirements based on technical needs.

• Create and maintain software documentation.

• Collaborate with the Scrum team to plan milestones, successfully execute software delivery, and escalate issues as needed.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.

• Champions a high-performance environment and contributes to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
 

• In depth knowledge of programming languages, frameworks, utilities, and other technologies used by the team (React & Node JS).

• 3+ years hands-on experience with Reactjs & Nodejs

• Excellent communication skills with ability to influence decision making across stakeholders.

• Demonstrated ability to lead team members with differing opinions and levels of experience.

• Project management skills to map and execute short and long term plans for the team.

• Effective organization, planning, and time management skills.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

• Upskilling through online courses, cross-functional development opportunities, and tuition assistance. 

• Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.

• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our multiple programs. 

Work arrangements: Hybrid

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

• Experience in the securities industry
• Willingness to become duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

• Job ID: 56355
• Job Category: Administrative
• Division & Section: Public Health, Communications
• Work Location: 61 Front St. W., Toronto, ON M5J 1E5 (Hybrid)
• Job Type & Duration: Full-time, 1 temporary (Approximately 18 month) vacancy
• Salary: $63,419.00 - $80,823.00
• Shift Information: Monday to Friday, 35 hours per week, 7 hours per day per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 08-May-2025 to 16-May-2025

Are you ready for your next career move? Are you a detail-oriented, organized individual who thrives in a challenging role? If so, consider this temporary, full-time opportunity of an Administrative Assistant 2 where you can further develop your career path and gain insight into the City's Public Health division and overall organization!

As the Administrative Assistant, you will be supporting the Director of Communications. In this role, you will use your administrative skills to deliver top-quality service and contribute to a positive team environment which values equity and inclusive behaviours. You will perform a variety of administrative functions, and actively contribute to achieving the mission, goals and objectives of Toronto Public Health.

Major Responsibilities:

Reporting to Director of Communications at Toronto Public Health, your primary responsibilities as Administrative Assistant 2 will vary but will include:

Office Administration

• Monitors and controls the workflow of the Directorate, ensuring adherence to relevant policies.
• Handles scheduling of appointments and ensures that the appropriate information is provided.
• Conducts background research and investigations, and retrieves information on various issues.
• Coordinates meetings, events and schedules.
• Takes/transcribes minutes at meetings, events, etc., as required.
• Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the Division, and major activities in order to provide effective administrative assistance.
• Operates a variety of office equipment and computers, utilizing a variety of desktop applications and corporate systems.
• Checks work for accuracy and conformity with regulations, policies and procedures, and corrects/resolves outstanding/incorrect items prior to signature.
• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
• May provide work direction and training to assigned staff.

Communications and Issues Management

• Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response.
• Liaises and exchanges information with all levels of staff, elected officials and the public.
• Ensures that the tracking and following up of requests are maintained and deadlines are met.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government, utilizing in-depth knowledge of procedures, regulations, criteria, etc., and records detailed messages.
• Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
• Prepares presentation material utilizing appropriate layout and formatting.

Human Resources and Financial Management

• Exercises caution and discretion with confidential information (e.g., labour relations)
• Prepares correspondence, including that of a confidential nature.
• Assists with budget administration for the Unit.

Reporting and Record Keeping

• Coordinates and maintains a complex record/retrieval system.
• Manages the procurement of supplies and maintains inventories.

Council and Committee Agenda Management

• Prepares and organizes Council materials (including confidential and employment/labour relations matters), background, and briefing notes.
• Formats Committee reports.

Key Qualifications:

Your application for the role of Administrative Assistant 2 must describe your qualifications as they relate to:

1. Considerable experience providing administrative support to senior leaders, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience organizing and scheduling meetings, conferences and special events.
3. Considerable experience in the preparation, drafting and editing of standard correspondence and reports, charts, tables and statements.
4. Considerable experience utilizing a variety of software packages (e.g., Microsoft Word, Excel, PowerPoint, Outlook, etc.).
5. Ability to work independently and in a team, in a politically sensitive environment, using sound judgement.
6. Ability to prioritize multiple tasks and manage interruptions, assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
7. Ability to deliver excellent customer service at all levels, including internal and external partners and stakeholders.
8. Ability to research and prepare information in a timely manner.
9. Strong analytical and problem-solving skills.
10. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines, deal with conflicting priorities and work effectively with minimal supervision,.
11. Excellent communication skills, both orally and in writing, including a strong command of grammar and writing skills for the purpose of proofreading and editing.
12. Resourcefulness, adaptability and a high degree of initiative.
13. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Job ID: 55534

• Job Category: Community & Social Services
• Division & Section: Toronto Shelter & Support Services, Outreach and Access
• Work Location: 51 Lisgar Street, Toronto (Streets to Homes Office)
• Job Type & Duration: Full-Time, Temporary (12 months) 
• Hourly Rate and Wage Grade: $34.99 - $38.20
  Shift Information: 35 hours per week, Monday - Sunday. Shifts include days, afternooons, overnights and weekends.
• Affiliation: L79 Full-time
• Number of Positions Open: 11
• Posting Period: 13-MAY-2025 to 30-MAY-2025

•  

Join Us!
If you are interested in learning more about the Street Outreach Worker role, you can participate in a virtual WebEx information session. You will have the opportunity to ask questions related to the positon, working for the City of Toronto's Toronto Shelter and Support Services Division, as well as the City's application process.  

Please register to participate in the information session using one of the links below:

Thursday, May 15th, 2025 (10:00 AM too 11:00 AM)

https://toronto.webex.com/weblink/register/r891fa8d6aa970b449de32bd286038cbd

Thursday, May 22nd, 2025 (10:00 AM too 11:00 AM)

https://toronto.webex.com/weblink/register/r50705d7f0063e6408a06dbb41268c5e2

Major Responsibilities:

As a Street Outreach Worker, you will be responsible for assessing and addressing client needs as a member of a team in a client focused, holistic fashion. The primary functions associated with this position include:

• Conducts assessment/intake interviews with clients in a variety of locations: public (e.g., on the sidewalk, public transportation, in public squares, parks and ravines, etc.), homeless and low-income service settings (e.g., hostels, drop-in centres, etc.) and institutional settings (e.g., hospitals, court houses, etc) and assess client's functional, income, employment and housing status to determine program eligibility.
• Provides potential clients with orientation to the Streets to Homes program by describing services, policies and philosophy of the program.
• Responds to and investigates enquiries, complaints and emergency situations involving clients. Assesses the situation and presents and implements short-term and long-term solutions, and documents outcomes.
• Collects, documents and evaluates information to determine client's initial eligibility, including verifying client information through personal interviews and liaison with client supports, relevant service providers, community agencies, landlords, other Ministries and institutions.
• Updates and revises intake files at each point of contact, ensuring availability of current information. Initiates case files by completing applications and required forms and transfers case files and ongoing case management to Street Outreach Counsellor or Supervisor, Social Assistance.
• Advocates on behalf of clients for support, services and benefits with internal and external resources, and engages in active problem solving around each client's difficulties
• Identifies and executes referrals for services and supports to outside agencies, purchased services and City services informing involved staff of information required to assist individuals.
• Engages in active listening and problem solving around client's difficulties and/or recommends appropriate resources to address client needs.
• Participates in case conferences.
• Ensures service delivery to the client by documenting information/observations/impressions that may impact on a client's case plan.
• Participates in recording information in the development of client profiles and service needs by inputting data.
• Ensures safety and well being of clients accessing the program.
• Responds to initial conflict situations by listening, providing problem solving and support.
• Documents outcome.
• Maintains current knowledge of legislation, community services, resources, policies, programs, procedures and issues affecting client population.
• Logs shift occurrence information.
• Accompanies clients to medical, service and/or housing appointments.
• Compiles, maintains and retrieves records and submits activity data.
• Participates on internal committees and external committees such as Joint Health & Safety Committee.
• Responds to inquiries from the general public, business operators and street involved persons as encountered on the street requesting a services response and/or forwards to the Street Outreach Counsellor.
• Develops and nurtures neighbourhood connections and recognition within catchment area served using community development principles.
• Liaises with staff from other programs and community agencies (e.g., hospitals, social workers, doctors, courts, immigration, shelters, drop-ins, health clinics, legal programs, other City Programs, etc) to provide program information or in advocating for transfers/placements of clients.
• Assists and/or participates in conducting research activities.
• Assists with service delivery of the Streets to Homes walk-in program related to initial intake information.
• Assists in responding to street emergencies by calling in the situation.
• Provides support to individuals and groups as required at emergency reception centres and other locations related to intake.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Degree or Diploma in Social Services or related field or equivalent combination of education and/or experience.
2. Experience addressing the needs of homeless clients or clients at risk of homelessness which may include assisting in obtaining housing, identification, social assistance, health and mental health services.

You must also have:

• Knowledge of resources and services provided by the Toronto Shelter and Support Services Division, the community and various government entitlement programs and ability to assist in program development.
• Knowledge and assessment skills related to activities of street involved people, including understanding of addictions issues and harm reduction approaches.
• Lived experience as an Indigenous person, and/or experience working with Indigenous families and community organizations.
• Working knowledge of applicable legislation, such as the Ontario Works Act and Ontario
• Disability Support Program, Municipal Freedom of Information and Protection of Privacy Act
• (MFIPPA), Residential Tenancies Act and the Mental Health Act, Occupational Health and Safety.
• Ability to appropriately assess, respond, problem solve situations based on available information, to de-escalate interpersonal conflicts in an effective fashion through crisis intervention techniques and effectively perform job duties with minimum supervision.
• Ability to perform the physical requirements of the job including extensive walking, outdoor work in a variety of public locations, including streets, parks, ravines, under bridges and taking public transit, while carrying a backpack with outreach gear in order to provide services and supports to people who are homeless.
• Ability to work as a team member in a dynamic, complex environment and organize time and workload effectively, with ability to establish and maintain effective working relationships with clients, staff, community agencies and the public.
• Ability to prepare and write reports/records and to communicate effectively both orally and in writing with all levels of staff, the public and clients while maintaining objectivity.
• Proficiency in using MS Office and/or knowledge of computer systems, including familiarity with use of mobile applications.
• Ability to work shifts in a 24 hour a day operation, 7 days per week including statutory holidays

A Vulnerable Sector Police Reference Check will be required as a condition of employment.

• For more information on Shelter Services, please visit our website at http://www.toronto.ca/housing.
• A Police Reference Check program brochure is available at http://www.toronto.ca/housing/employment.htm.

Job ID: 51224

Job Category: Administrative

Division & Section: Housing Secretariat, Housing Stability Services

Work Location: 1530 Markham Road, Scarborough (in-person, not hybrid/remote)

Job Type & Duration: Full-time, Permanent Vacancy

Hourly Rate: $38.58 - $42.26

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1
Posting Period: 14-May-2025 to 02-Jun-2025

Are you driven to make tangible impacts towards housing security for vulnerable Torontonians, and want to play an integral role in contributing to the City's HousingTO Action Plan? If this sounds like you, we encourage you to come join our growing team in the Housing Secretariat Division's Eviction Prevention in the Community (EPIC) program. EPIC builds on the City's commitment to expand preventative approaches to homelessness by assisting vulnerable households facing imminent risk of eviction to prevent the loss of housing and avert homelessness. 

Reporting to the Manager, the Support Assistant A is responsible for the management, co-ordination and delivery of administrative operations. The focus of the role is to support program operations in areas such as data collection, analysis and reporting, various accounting functions, policy & procedure development, stakeholders' engagement, and program evaluation.

Major Responsibilities
 

• Performs specialized administrative tasks, including preparation, investigation, research, review, reconciliation, control and co-ordination of various documentation and processes.
• Assists with operational programs/functions.
• Ensures service delivery of the unit and monitors/controls unit work standards. Reviews processes/work for accuracy, prior to authorizing. Identifies and recommends modifications and oversees implementation of changes.
• Ensures and checks the preparation and processing of documents in accordance with appropriate Corporate and/or Divisional policies and applicable legislation.
• Reviews and prepares reports on various accounting functions, including personnel/payroll, accounts payable, and contracts. Reconciles, deposits/issues accounts, cash and statements – such as petty cash, Pcard expenditures.
• Administers, prepares, processes and composes documents, statistical summaries and reports.
• Reviews existing administrative procedures and systems and develops innovative and effective processes for greater efficiency while adhering to City policies and guidelines.
• Prepares calculations and analysis of data. Compiles data for forecasting/budgeting.
• Provides work direction, coordination, training and guidance to assigned staff.
• Operates computers utilizing and manipulating a variety of software packages.
• Prepares and/or presents presentation materials.
• Provides information and guidance to all levels of staff, politicians, the public, agencies, and other levels of government, orally or in writing.
• Prepares, organizes and stores documents in both paper and digital formats.
• Co-ordinates meetings, events and schedules.
• Takes/transcribes minutes.

Key Qualifications:
 

Your application must describe your qualifications as they relate to:
 

1. Considerable office administration experience at a senior level within a team environment.
2. Considerable experience with administrative systems, relating to data management, budget and accounting principles and techniques such as accounts payable, and reconciliation of petty cash/P-card expenditures.
3. Extensive experience with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel, MS Access and PowerPoint) and Outlook.
4. Experience using a financial system, such as the SAP financial system.
5. Considerable experience in developing and implementing administrative work procedures and systems.
    

You must also have:
 

• Excellent organizational and time management skills, with the ability to perform in a high volume, high stress environment.
• Ability to communicate effectively both verbally and in writing with politicians, the public, and all levels of staff.
• Ability to identify and analyze problems or inefficiencies and develop effective solutions.
• Ability to meet deadlines and deal with conflicting priorities and work demands.
• Ability to deal with confidential materials and matters.
• An understanding of issues of housing and homelessness, as well as the services provided by the Housing Secretariat Division.
• Customer service skills working with clients, service providers, the general public and/or staff to address service inquiries, requests and/or complaints.
• Good knowledge and understanding of City’s By-Laws, policies and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.