All jobs within 400 km around North Battleford

Job Summary

Under supervision of the Revenue Systems Coordinator, this position provides general administrative support, and receives and processes payments for a variety of civic services and programs.  

Duties & Responsibilities

• Receives and processes payments for a variety of civic services and programs.
• Balances and deposits cash, cheques and Interac payments.
• Maintains accurate daily records, including transaction data and batch totals, and enters them into the revenue collection system.
• Responds to a large number of enquiries from the public, redirecting them, as necessary, to other sections of the Department, other departments, other utility companies and private parking companies.
• Monitors supply of rolled coin, orders new supply from bank regularly, distributes coin, balances coin, and keeps accurate records.
• Receive and process cheque cashing requests from other departments to replenish petty cash. 
• Provides administrative support for the Corporate Revenue division, including sorting and distributing mail, filing documentation and processing data.
• Monitors supplies and requests orders in a timely manner.
• Performs other related duties as assigned.

Qualifications

• Graduation from a business college  OR Graduation from a one-year, post-secondary business related program.  
• One year’s related cashier and customer service experience.
• Knowledge of modern office equipment, practices, procedures and systems.
• Knowledge of basic accounting procedures.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to maintain accuracy and attention to detail.
• Ability to deal courteously, tactfully and effectively with the public and civic employees.
• Ability to participate effectively as a team member and to adapt to changes in scheduling, procedures and office equipment.
• Ability to follow cash handling and security protocols.

Requires Security Check

This position assists in continuous improvement initiatives under the direction of the Supervisor, Fleet Stores while performing physical and clerical duties such as purchasing, receiving, storing and issuing supplies and maintaining computerized stock records

Key Duties & Responsibilities

• Ensures that the stock is adequate to service the requirements of clients by monitoring supply and with the use of system generated reports.
• Expedites receipt of back ordered material, completes delivery receipts and maintains parts manuals and books.
• Fills orders, sources suppliers and products, prepares purchase requisitions and obtains purchase order numbers to purchase stock and non-stock parts.
• Estimates stock needs that will satisfy daily requirements and will provide for seasonal fluctuations or program changes in the agencies served.
• Receives parts to stock or work order in a computerized environment using software including Oracle and M5 ASSETWORKS.
• Consults with supervisor on changes in inventory levels and procedures required to keep the stores operating in an efficient manner.
• Inspects goods received for damage before accepting delivery.
• Assists in taking periodic physical inventory counts and balances the results obtained against perpetual inventory records.
• Supplies detailed information and analysis for cost accounting purposes.
• Utilizes corporate software to effectively manage the operational needs of the area.
• Realizes cost savings opportunities through the implementation of a diagnostic and predictive approach to inventory issues.
• Assists in ensuring that section activities and projects are managed in accordance with the approved budgets and that variances are properly reported and approved.
• Approves requisitions, expenditures and other transactions within the limits of authority; takes necessary action to protect corporate assets against improper use, loss or waste.
• Maintains an effective working relationship with client groups to ensure service standards are adequate to meet program requirements.
• Assists supervisor in review and provides input into tenders, customer specifications and related documents.
• Follows all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Performs related duties as required.

Key Qualifications

• Must possess Grade (12) twelve and courses towards Level II Purchasing Management Association of Canada (PMAC), or Supply Management Technician (SMT) or be working towards a Journeyperson Parts status.
• Four (4) to five (5) years experience in a stores & materials management environment are required.
• Thorough knowledge of the specifications for mechanical repair and maintenance of vehicles, heavy equipment, heavy truck, and other inventoried materials. Preference will be given to experience in a municipal setting.
• Thorough knowledge of the principles and practices involved in inventory management.
• Considerable knowledge of receiving, stocking, tagging and issuing supplies in a computerized stores operation.
• Ability to analyse/inquire and determine the parts required to accomplish objectives in all types of situations.
• Knowledge of the use of computer technology and systems and its application in the areas of inventory management, materials.
• Knowledge of the tendering practices utilized by the City of Regina.
• Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Ability to establish and maintain effective working relationships.
• Able to effectively assist in preparation and presentation of complex proposals in an oral or written form.
• Ability to analyze information and situations, document findings and recommend required changes.
• Skill and ability to utilize a computer and various Corporate software programs such as Windows, Microsoft Word and Excel, Oracle and M5 ASSETWORKS and ability to enter information using basic keyboarding skills.
• Ability to perform physical labour, including heavy lifting.

Working/Other Conditions

• May be required to work varying shifts and rotating weekends.
• Must possess a valid driver's license.
• Must possess or be able to obtain certification as a forklift operator.
• Must possess or be able to obtain WHMIS certificate

Physical working conditions include:

• Working on surfaces such as concrete, asphalt and metal stairs
• Sitting and standing for extended periods
• Frequent upper body movement and reaching overhead/over shoulder level for extended periods
• Frequent carrying and lifting and static pulling and pushing of up to 50 pounds

Possible environmental conditions:

• Diesel exhaust fumes
• Dusty
• Soaps, chemicals
• Diesel & lubrication products

Under supervision of the Saskatoon Fire Community Support Supervisor, this position promotes and ensures the success of the Fire Community Support Program. 

Duties & Responsibilities

• Contributes to community safety by providing proactive support to individuals in identified areas of the City to provide a familiar, highly visible and accessible uniformed presence.
• Responds to concerns regarding buildings, structures, and places in an assigned area to identify and ensure compliance with assigned municipal bylaws, acts, and other legislation where applicable.
• Issues corrective notices, letters, tickets, and orders under the reference of the appropriate legislation and is responsible for other enforcement and compliance activities.
• Assists community members at risk in accessing relevant support as per Division 4 of Property Maintenance and Nuisance Abatement Bylaw 8175. Contacts appropriate community support agencies when necessary.
• Collaborates with local businesses, residents, and community support organizations in order to promote community safety and well-being. 
• Provides training, education, information, and supports to internal and external stakeholders to establish a whole community approach.
• Enters interactions, event, and inspection data into the designated software program and electronic filing system.
• Prepares and provides evidence and appears in court and appeal hearings as required. 
• Performs other related duties as assigned.

Qualifications

• Grade 12 or equivalent. 
• Two years post-secondary education in counselling, addictions, mental health, psychology, social justice, community support work or a related field.
• Four years’ related experience in bylaw enforcement, community support work, or enforcement of various laws.
• An equivalent combination of education and experience may be considered.
• Possession of a valid Saskatchewan Class 5 Driver’s Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Demonstrated knowledge of applicable Provincial legislation and Municipal bylaws.
• Knowledge of community challenges and concerns.
• Demonstrated ability to communicate effectively orally and in writing, including preparing and presenting formal information and decision reports.
• Demonstrated ability to liaise and resolve challenging situations with the community and build strong partnerships and trust.
• Demonstrated ability to establish and maintain positive and productive working relationships with other employees, civic officials, representatives of other agencies and the public.
• Demonstrated ability to maintain composure in stressful situations.
• Ability to work independently under minimal supervision.
• Ability to exercise good judgement in the application of the relevant legislation and bylaws. 
• Ability to adapt to changing technology. 
• Physical ability to perform the assigned duties.

Requires Security Check

Additional Requirements

• Shift work, evening work and weekend work will be involved.

Job Summary

This position provides a high standard and professional level of confidential administrative and executive secretarial support to the City Solicitor and the management team of the department.    

Duties & Responsibilities

• Provides confidential administrative and executive secretarial support to the City Solicitor and the related management team.
• Coordinates all administrative aspects for the City Solicitor, including scheduling appointments, processing mail and other documentation, maintaining the City Solicitors filing system, and arranging meetings and travel details.
• Researches, assembles, proofreads and edits reports and correspondence pertaining to City Council and Committees of Council. Provides guidance to report writers in the City Solicitors office, ensuring corporate standards and governance structure are met and adhered to. 
• Conducts policy research and prepares materials including reports for the City Solicitor, City Clerk, City Administration, City Council and Committees of Council under the supervisor of the City Solicitor. 
• Receives, monitors and coordinates appropriate action for responses to Councillor and senior administrative leader inquiries.
• Receives, screens and expedites telephone, written and in-person inquiries from the public and internal staff for the City Solicitor and determines appropriate action and follow-up to ensure all inquiries have been addressed.  Monitors the City Solicitor’s email and communication in the absence of the City Solicitor and advises the City Solicitor of urgent matters.
• Provides leadership and assists the Law Office Manager with the supervision, support and direction of administrative staff to ensure consistent and efficient delivery of administrative services while ensuring office standards are met.  Collaborates with the Law Office Manager to coordinate all matters pertaining to the City Solicitor.
• Prepares, edits and circulates a variety of correspondence, including labour relations, disciplinary and other confidential matters on behalf of the City Solicitor and the office management team.  Prepares and distributes agendas and minutes for meetings lead by the City Solicitor (e.g. Leadership Team Governance Sub-Committee, Directors meetings, lawyers meetings, etc.)
• Reviews and briefs City Council, GPC and Leadership Team agendas and materials for all meetings attended by the City Solicitor. 
• Prepares, coordinates and maintains the bring-forward master list for inquiries and action requests from City Council and Committees of Council for the City Solicitor. 
• Plans, organizes, coordinates and monitors special projects, programs or events as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education. 
• Graduation from a business college.
• Typing speed of 55 w.p.m.
• An equivalent combination of education (i.e. a degree in public administration, political studies, etc.) and experience will be considered.
• Four to six years’ related experience at a senior administrative/secretarial level.
• Demonstrated initiative, resourcefulness, and strong organizational skills.
• Ability to communicate effectively, orally, and in writing, including the facilitation and presentation of information.
• Ability to deal with sensitive information in a confidential manner.
• Ability to multi-task and prioritize duties and responsibilities in a fast-paced environment with multiple deadlines.
• Ability to research, analyze, interpret, compile, and coordinate information to create correspondence and reports with a high degree of accuracy and efficiency.
• Ability to establish and maintain effective working relationships with other civic employees and elected officials.
• Ability to deal courteously and tactfully with the public, elected officials, Department staff, and other civic employees.
• Ability to work with minimal supervision.
• Skill in the operation of office equipment, including the current Microsoft Office suite.