Posting Period: 27-Jun-2024 to 11-Jul-2024

Reporting to the Director, the Administrative Assistant performs a variety of specialized senior level administrative, secretarial and/or program related functions for the Director and the Section's management team in the performance of senior management functions. 

The primary functions associated with this position include but are not limited to:

• Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
• Communicates with various internal divisions in the coordination of projects and/or activities and liaises with external parties on administrative matters on behalf of the Director.
• Identifies, screens/prioritizes issues and initiates responses on behalf of the Director.
• Prepares and composes documents, summaries and reports.
• Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items.
• Coordinates special events, workshops; coordinates meetings and schedules, and adjusts workplan to meet unscheduled events; organizes/coordinates and attends Management Team Meetings and monthly Manager Meetings.
• Provides work direction, training and guidance and acts as a resource to support/clerical staff.
• Reviews correspondence and documents for accuracy and conformity to policies and procedures and signing authorities.
• Locates/extracts and consolidates information required in reports and correspondence.
• Undertakes research/analysis and prepares reports on the various issues/findings.
• Organizes and maintains Director’s filing system.
• Prepares/processes documents and handles issues of a confidential/sensitive nature.
• Assists in the preparation of briefs, presentation/meeting materials.
• Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Director.
• Maintains an awareness of corporate/cluster/divisional administrative systems, issues and initiatives.
• Ensure that reports are finalized, and submitted to Council, Standing Committees and Community Councils adhering to closing deadlines.
• Identifies items for the Director that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
• Makes recommendation of new/modified administrative functions and their implementation.
• Provides follow-up to assignments given to management staff; provides status reports to the Director.
• Assist in Budget information compilation of data for forecasting and co-ordination between sections/units.
• Monitors/maintains, purchasing records, invoices and items requiring Director’s signature.
• Maintains records related to budget administration.
• Arranges business travel including conference registration, accommodation and cash advances.
• Reviews accuracy of expense claims
• Organizes and maintains policy and procedure manuals.
• Operates computers utilizing and manipulating a variety of software packages.
• Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
• Manages the Director’s schedule.
• Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR’s and individual employee files, on behalf of Director.
• Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors.

Key Qualifications:

Your application must describe your qualifications as they relate to: 

1. Considerable experience in providing administrative assistance to senior management handling a broad range of administrative matters.
2. Extensive experience utilizing a variety of software packages, e.g. Word, Access, PowerPoint, Outlook, and Excel.
3. Experience in preparing and reformatting complex reports, correspondence and documents for Council and/or senior management staff.
4. Experience taking minutes at meetings and handling confidential documents and reports.
5. Experience with filing systems and the management of large volumes of information both hard copy and electronic.

You must also have:

• Excellent organizational and time management skills, including attention to details, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Excellent communication skills to deal effectively, both orally and in writing, with the Mayor and Council, media, senior government officials, and all levels of staff, and external agencies and organizations.
• Strong ability to draft correspondence and memoranda.
• Strong analytical and problem solving skills in combination with the ability to perform duties under minimal supervision.
• Ability to plan, schedule and organize work to meet changing timelines with minimum supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and staff matters such as performance reviews and salary increments.
• Ability to provide work direction to other support staff.
• Ability to research and compile data in a timely fashion.
• Ability to utilize other software packages relevant to supporting the division’s core requirements (e.g., Project Tracking Portal).
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

CLOSING DATE:  July 5, 2024

STARTING SALARY:  $961.80 per week

JOB STATUS & DURATION:  Temporary 18-months

AREA OF RESPONSIBILITY:

Reporting to the Coordinator, Contracts, responsible for providing contract administrative support to the Parks Maintenance & Forestry Division by supporting contract administration needs.

• Provide Contract Administrative Support to the Parks Maintenance & Forestry Division
• Liaise with Parks Maintenance & Forestry staff and vendors on a variety of contract administration matters as required.
• Monitor the PContracts email inbox on a variety of administrative matters.
• Attend and support meetings with Vendors as required.
• Enter purchase requisitions into the Corporate System as required.
• Provide records management support, including file creation, maintenance, and retrieval, according to corporate record standards and legislative regulations.
• Update City Works with vendor’s completed work.
• Verify all Vendor Inspection date and initials on collaboration site.
• Assist with organizing seasonal meetings with Vendors.
• Upload and monitor Vendor Collaboration Site
• Maintain the seasonal portable toilet distribution list and locations.
• Assist Supervisors, Forepersons, and the Contract Coordinator with vendor performance evaluations Support and assist with contacting various utility companies, including Hydro One,Rogers Cable, Region of Peel to schedule stake outs, to confirm locations of cable wires, pipes etc.

• Coordinate with all Parks Maintenance & Forestry vendors to ensure valid WSIB are filed in the Bids and Tenders System.
• Retrieve logs for litigation.
• Maintain pricing spreadsheet for all Parks Vendors

SELECTION CRITERIA:

• High school (Grade 12) graduation plus an additional program of over one year and up to

two years or equivalent in Business Studies.

• Over one (1) year, up to and including two (2) years
• Intermediate Excel Skills

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

• Ability to read and write English as well as to understand verbal and written instructions in English.

• Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.

• Strong working knowledge of administrative based software (Microsoft Word, Excel)

• Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.

• Demonstrated ability to work independently and complete assignments on a timely basis.

• Demonstrates concern and interest in providing high quality care and service for those we serve.

Strong communication and relationship building skills with team members

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s degree
Experience: Candidates should have experience of 2 years to less than 3 years

Candidate Status:

• • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada

• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to act as a spokesperson for an organization, answering both written and oral inquiries
• The candidates should be able to assist in the preparation of brochures, reports, newsletters, and other materials while coordinating special publicity events and promotions
• The candidates should be able to develop and organize workshops, meetings, ceremonies, and other events for publicity, fundraising, and information purposes
• The candidates should be able to develop, implement, and evaluate communication strategies and programs, gathering, researching, and preparing communication material
• The candidates should be able to prepare and/or deliver educational, publicity, and information programs, materials, and sessions, as well as prepare or oversee the preparation of reports, briefs, speeches, presentations, website content, and press releases
• The candidates should be able to develop policies and conduct surveys, analyzing data on the buying habits and preferences of wholesale and retail consumers, and conduct analytical marketing studies

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Asset languages: Candidates must have knowledge of the Mandarin and Cantonese Language
Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates need experience of 1 year to less than 2 years

Location: North York, ON

Benefits:

• The employees get health care plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions

• Are you currently legally able to work in Canada?

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: Central reservation system (CRS), Internet

Location: Bancroft, ON
Shifts: Flexible Hours
Transportation information: Own transportation
Work setting: Hotel, motel, resort

Physical Requirements:

• The candidates should be attentive to detail and comfortable working in a fast-paced environment

Other Requirements:

• • The candidates should be client-focused and demonstrate dependability

• The candidates should possess efficient interpersonal skills and exhibit excellent oral communication
• The candidates should showcase excellent written communication and demonstrate flexibility
• The candidates should be organized and reliable team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and provide information on hotel facilities and services
• The candidates should be able to take, cancel, and change room reservations, as well as answer telephone calls and relay messages
• The candidates should be able to process guests’ departures, calculate charges, receive payments, and provide customer service

Benefits:

• The candidates will get financial benefits as per collective agreement, gratuities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• • Are you currently legally able to work in Canada?

• Do you currently reside in proximity to the advertised location?

Number of Positions Open: 1

Posting Period: 26-Jun-2024 to 11-Jul-2024

Job Description:

As a member of a cross functional team within Toronto Water, the Engineer will provide engineering support to the facility management team and Wastewater Treatment section in the following functional areas: Capital Works Coordination, Plant Operations & Maintenance, Operational Coordination and Business Support. In order to deliver reliable, economical and effective services to the residents of the City of Toronto, major responsibilities will include:

Major Responsibilities:

• Plans, investigates and completes varied engineering assignments to address problems of moderate complexity and/or assists a Senior Engineer or Manager in addressing more complex problems related to wastewater treatment.

• Develops, reviews and implements detailed plans and recommends policies regarding program-specific requirements.

• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance, continuous learning and maintenance of all related data.

• Conducts research into assigned area ensuring that such research/analysis takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.

• Ensures that the project expenditures are controlled and maintained within approved budget limitations.

• Assists in preparation of capital and operating budget; defines scope and financial impact of projects/proposals.

• Provides technical advice, review and expertise, and utilizes standard engineering principles and practices to assist in the operation, development and maintenance of the division’s programs, facilities and equipment.

• Prepares engineering analysis and evaluates and recommends new systems, work procedures and technologies with the potential to improve performance of the division.

• Assists in the preparation of Terms of Reference documents, RFIs, REOIs, RFPs, RFQs, etc. for project scoping and procurement of technical services and equipment; evaluates bids, arranges for purchases and monitors outcome regarding same.

• Plans, investigates and prepares reports and recommendations concerning engineering problems of moderate complexity and/or assists senior engineers to resolve more complex problems.

• Ensures problem solving by use of a combination of standard procedures, modification of standard procedures or methods developed in previous assignments.

• Formulates design concepts for engineering problems and sets scope and parameters of design projects.

• Undertakes the testing and implementation of design concepts to meet functional requirements.

• Prepares and inspects drawings, engineering studies, specifications, plans and cost estimates as they pertain to construction or modification of the division’s facilities and operations.

• Conducts studies, surveys, research and development for the effective solution of engineering issues. Initiates and leads technical studies and projects.

• Directs project team staff to ensure timelines are met.

• Secures all engineering permits and approvals as may be required from external agencies.

• Maintains an up-to-date knowledge of technological developments in the field of engineering.

• Represents the City on committees, attends meetings and provides input. Liaises with the media, public, developers, consultants, stakeholders, councillors, other divisions and government agencies about projects, programs and developments.

Key Qualifications:

1. Must be licensed as a Professional Engineer by Professional Engineers Ontario with experience in the principles and practices of one or more branches of chemical, civil, mechanical, environmental or electrical engineering.

2. Experience in the field of wastewater treatment or comparable water industry experience as it pertains to the application of Engineering principles and practices related to the design, construction, operation and maintenance of treatment facilities.

3. Experience recognizing, diagnosing, and investigating process problems and taking corrective measures to ensure effective and efficient operations and compliance with the applicable regulations.

4. Possession of a valid Ontario "G" Class Driver's License and the use of a personal vehicle for site visits.

5. Demonstrated ability to participate in and operate as a fully accountable member of a multidisciplinary work team.

6. Strong analytical, communication and report-writing skills including ability to obtain information and prepare reports targeted at different audiences.

7. Strong interpersonal skills with the ability to establish effective working relationships with all stakeholders, employees, client departments, outside agencies, and/or politicians and other levels of government.

8. Proficiency in the use of computer software including Microsoft Office as well as engineering and project management applications.

9. Demonstrated ability to manage multiple assignments and conflicting priorities.

10. Working knowledge of the Ontario Water Resources Act, Sate Drinking Water Act and the related regulations.

11. Possession of a Class 4 Wastewater Treatment Operator's Licence, issued under the Ontario Regulation 129/04 established under the Ontario Water Resources Act would be considered an asset.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years
Equipment and machinery experience: Garbage truck, Salt truck, Snow transportation truck
Own tools/equipment: Gloves and steel-toed safety boots
Credentials: DZ class license and Air Brake (Z) Endorsement
Security and safety: Driver’s validity licence check, Driving record check (abstract)

Physical Requirements:

• The candidates should be prepared for overtime as required and capable of handling the physical demands of the job, including lifting weights up to 23 kg (50 lbs)

Other Requirements:

• The candidates should possess excellent oral communication skills

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to check, lubricate, refuel, and clean equipment, as well as operate various vehicles and equipment

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By phone
416-849-7097
Between 12:00 a.m. and 12:00 a.m

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided

Location: 1 Fifth St. Balmertown, ON P0V 1C0
Shifts: Day, Evening, Weekend

Physical Requirements:

• The candidates should have experience in performing repetitive tasks efficiently
• The candidates should be comfortable standing for extended periods as required by the nature of the job and be capable of bending, crouching, and kneeling as necessary for the tasks involved

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors, dust furniture, and vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to make beds, change sheets, and distribute clean towels and toiletries
• The candidates should be able to clean, disinfect, and polish kitchen and bathroom fixtures and appliances, disinfect operating rooms and other areas, and clean and disinfect elevators
• The candidates should be able to attend to guests’ requests for extra supplies or other items, as well as pick up debris and empty trash containers

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates don’t need experience although having experience is an asset
Computer and technology knowledge: MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word, MS Windows, and business management software
Security and safety: Basic security clearance

Location: Toronto, ON
Shifts: Starts as soon as possible
Transportation information: Travel expenses paid by employer, and public transportation is available
Work setting: Financial management/services, private company, corporation, or industry

Physical Requirements:

• • The candidates should have experience or knowledge in real estate

• The candidates should be comfortable working in a fast-paced environment, able to work under pressure, and have attention to detail

Other Requirements:

• The candidates should be accurate in their work, possess efficient interpersonal skills, and exhibit excellent oral communication
• The candidates should demonstrate excellent written communication, be organized, and be a team player
• The candidates should demonstrate reliability

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to compile records of deposit, loan, and mortgage payments, prepare real estate rentals, sales, and listings data, and provide clients with information.
• The candidates should be able to store, update, and retrieve financial data, sort, verify, and process financial transactions, and verify and balance transactions.
• The candidates should be able to calculate annuity payments and use real estate software packages

Benefits:

• The candidates will get dental plan, disability benefits, health care plan, bonus, learning/training paid by employer, on-site amenities, paid time off (volunteering or personal days), and wellness program

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications of Other trades certificate or diploma or equivalent experience
Experience: Candidates need experience of 3 years to less than 5 years
Certificates, licences, memberships, and courses: Candidates must have Truck and Coach Service Licence (310T) and Heavy-Duty Equipment Technician Red Seal Endorsement

Shifts: Day, On Call and Early Morning
Work setting: Various locations, in shop and on-site customer service
Work site environment: Candidates should work in outdoors, dusty and noisy place
Security and safety: Driving record should checked (abstract) and driver’s validity licence should checked
Transportation/travel information: Own transportation required, vehicle supplied by employer and valid driver’s licence required
Weight handling: Up to 23 kg (50 lbs)
Own tools/equipment: Candidates should have tools and steel-toed safety boots

Physical Requirements:

• The candidate should be able to work overtime, pay attention to detail, handle heavy loads
  manually dexter, stand for extended periods and also for sound discrimination, bending, crouching, kneeling
• The candidate should be physically strong and also have hand-eye co-ordination

Other Requirements:

• The candidate should be able to work in a flexible environment
• The candidate should be someone who can judge, dependable, reliable and also a team player
• The candidate should have specialization on diesel engine repair like fuel injection system, exhaust system, cooling system, air conditioning system, lubrication system, engine control system, major internal engine repairs or overhaul and also installation and alignment of engines and machinery
• The candidate should have specialization on powered equipment repair like cable-operated working attachments, hydraulic-operated working attachments, compressors, pumps, telescopic ladder, electric generators and also industrial lift trucks and fork-lifts
• The candidate should have specialization on mechanical maintenance and repair like mechanical transmissions, drive trains and final drives, hydraulic transmissions, power take-offs, tracked vehicle suspensions and steering, wheel-mounted vehicle suspension and steering, highway vehicle tires and wheels, off-road vehicle tires and wheels, differentials and also brake system

Responsibilities:

• The candidate should be able to troubleshoot and inspect equipment to detect faults and malfunctions, diagnose faults or malfunctions using computerized and other testing equipment to determine extent of repair required, test repaired equipment for proper performance and to ensure that work meets manufacturers’ specifications and also verify and repair emission control systems
• The candidate should be able to adjust equipment and repair or replace defective parts, keep maintenance reports and documentation, welding experience and also service attachments and working tools
• The candidate should be able to clean, lubricate and perform other maintenance work and also perform repair work on heavy trucks

Benefits:

• The employees get dental plan, disability benefits, health care plan and vision care benefits
• The employees get group insurance benefits, life insurance, long-term care insurance, other benefits and Registered Retirement Savings Plan (RRSP)

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Include this reference number in your application
010464