All jobs within 50 km around Port Moody

Main Purpose and Function

The Financial Planning & Analysis Assistant is responsible for an extensive range of administrative services supporting the Director of Financial Planning & Analysis as well as administrative activities in support of the overall business unit. 

Specific Duties/Responsibilities

• Handles the complex calendar of the FP&A Director and the Business Unit FP&A Director, scheduling and prioritizing meetings to ensure optimal use of time
• Supports the FP&A Director in creating clear, impactful communications, including PPT presentations, reports and draft emails
• Coordinate leadership, all-staff, and other major meetings, arranging logistics for the venue, securing agenda items, presentation slides, scheduling presenters, following up on action items
• Scheduling of high priority Finance review meetings related to Quarterly reviews, Budget & Service Plan reviews, including Finance Committee meetings and Council budget review meetings, working with CFO Executive Assistant
• Prepares materials for the FP&A Director in advance of the Council, Bid Committee, leadership, all-hands and other meetings.
• Monitors Council Report concurrences & CMM approvals, assigning to staff if required
• Informs FP&A Directors and managers of urgent issues that will require their immediate attention

• Coordinates travel and training submissions for FP&A staff and provides to Director for review and approval
• Reviews and reconciles online purchasing cards statements for the department and coordinates the review of purchasing cards by the Director
• Create shopping carts, and purchase orders, initiates payment of invoices
• Processes reimbursements of expenses for the FP&A Directors and team
• Vacation and attendance tracking for FP&A team
• Responsible for monitoring time entry for FP&A and following up on any time entry issues with the responsible managers and/or payroll
• Coordinates approvals for SAP access requests
• Initiates e-SAFs and e-CAFs for FP&A staff; drafts Job Requisitions as necessary and follows through the approval process and coordinates posting with human resources staff, drafts offer letters using existing templates
• Assists in the orientation and onboarding of new staff; handles new employee setup including equipment, IT and telecom requests, security and new employee forms
• General admin support: org chart updates, Quickfind updates, course registrations, supply orders, working with IT regarding equipment issues, updating email distribution lists
• Safety duties and organizing safety orientation and tracking for new employees
• Backup for CFO Executive Assistant during absences
• Participate in FRS Admin Team activities and projects
  
• Other duties as assigned

Minimum Qualification Requirements

Education and Experience:

• Diploma or an equivalent combination of education, training and experience
• Expertise in using MS Outlook, MS suite of tools including Word, Excel, PowerPoint
• Minimum of 3 years’ experience as an Executive Assistant or Executive Administrator supporting senior level management required

Knowledge, Skills and Abilities:

• Possesses the ability to prioritize and make independent judgment and action
• Excellent writing skills
• Ability to multi-task, to be adaptive and flexible in a fast-paced and changing environment and to cope with the demands of the situation and the needs of the department
• Ability to understand and follow oral and written instructions
• Ability to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
• Ability to perform thorough, complete and accurate work
• Ability to handle confidential and sensitive matters
• Ability to work independently without supervision, take initiative and be proactive

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Finance & Supply Chain Mgmt (1150) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: August, 2025

Position End Date: August, 2026

Salary Information: Pay Grade RNG-030: $56567 to $70714 per annum

Application Close: June 29, 2025

Main Purpose and Function 

The Security Coordinator assists in leading, developing, implementing, coordinating, decommissioning, and evaluating the operations of The Gathering Place Security Team. The Security Team utilizes a relational, trauma-informed approach to their work with community members while maintaining the safety and security of the staff and patrons of the Gathering Place. The Security Coordinator is responsible for leadership of access controls, security systems, policy and procedure development, violence prevention program, and their team’s performance and development.

This position works a compressed 4-day work week, Wednesday to Saturday, 7:30 am-4:30 pm. Hours and location of work may be changed in accordance with operational requirements and the Collective Agreement.

Specific Duties and Responsibilities

The Security Coordinator is responsible for:

Supervising and Leading Staff

• Under the guidance of the Operations Manager, participates in recruiting, selecting, hiring, training and evaluating staff who report to this position.
• Supervises the work of security staff including guidance, coaching and feedback to support their success.
• Establishes and practices appropriate professional boundaries in the Centre – with and between staff, volunteers and the community.
• Identifies gaps and organizes staff training and development to maintain appropriate professional standards of service delivery.
• Stays up to date on best practices in security, conflict de-escalation, mental health awareness, and cultural competency.

Health and Safety

• Ensures the occupational health and safety of staff, as per the City of Vancouver OH&S Program Manual and BC’s Occupational Health and Safety Regulations.
• Ensures compliance with WCB regulations and addressing areas of concerns in a timely manner.
• Ensure that safety measures are followed to prevent accidents and assist in situations that may involve minor injuries (e.g., directing people to first aid supplies or staff).

Administration

• Monitors budget for security staffing, materials and supplies, and training. Recommends corrective action and outcomes as required to manage within budgets. 
• Maintains the incident reporting database (Resolver) including analyzing data, trends, and information to inform security operations.
• Disseminates information appropriately among stakeholders to endorse knowledge transfers occur effectively and regularly.
• Provides detailed incident reports to management, including any ongoing safety concerns or patterns of behavior that need addressing.
• Ensures all security systems, such as alarms, locks, and surveillance cameras, are functioning properly.
• Schedules security staff with support from the Operations Manager.
• Coordinates with emergency services, including Vancouver Police Department, Vancouver Fire & Rescue Service, and Ambulance as needed.

Policies and Procedures

• Works collaboratively with the Operations Manager in developing, implementing, and evaluating Centre policies and procedures in order to meet goals of a safe and secure environment based on Centre and City of Vancouver values, and ensures staff understand and are appropriately trained on policies and procedures.
• Reviews and makes recommendations for adapting policies and procedure as needed, to coordinate the security operations effectively.
• Provides support and oversight to the security staff in enforcing policies.

Risk Management

• Participates in the development and implementation of plans and procedures for the security operations to ensure the safety and security of the staff, patrons and facility, in conjunction with the Operations Manager.
• Works with the Operations Manager to balance operational requirements with risk reduction strategies, working to mitigate risk.
• Intervenes and investigates violent and critical incidents. Documenting and reporting on outcomes.
• Quickly, effectively, and efficiently responds to incidents of concern, including incidents of verbal abuse and threats, aggression, and violence.
• Displays professionalism and model respectful behavior to patrons, setting the tone for a respectful and peaceful environment.
• Monitors the overall atmosphere of the Center, noting any signs of agitation, intoxication, or other behaviors that could pose risks to safety.
• Continuously monitors the facility through surveillance cameras, on-site presence, or walk-throughs to detect any potential safety hazards or disturbances.

Community Relationships

• Participates in internal and external committees or work groups for the development of programs related to community safety issues; participates in neighbourhood outreach activities; and follows up on security related complaints.
• Understands the needs of and assists patrons in a supportive manner by providing information and making referrals on the services and activities provided by the Centre and other community partners; Mediates any disputes or conflicts that may arise between patrons or between patrons and staff.
• Regularly meets with patrons and community members to discuss any service suspensions, access restrictions, appeals, and/or complaints.
• Builds relationships with local law enforcement and emergency services to ensure effective collaboration when needed.

• Other duties as assigned

Qualifications

Education and Experience:

• Completion of Grade 12, supplemented by courses in social sciences or related field, plus considerable related experience, or an equivalent combination of training and experience.
• Security and violence prevention experience in a similar environment
• Preferred education includes: Non Violent Crisis Intervention, Mental Health First Aid, Overdose Response and Basic or Advanced Security training

Knowledge, Skills and Abilities:

• Thorough knowledge of security policies, techniques, principles, standards and requirements as they relate to the work performed.
• Ability to handle confidential and sensitive information with a high degree of discretion and impartiality
• Considerable knowledge base of principles and techniques related to safety, security, violence prevention policies and techniques and incident debriefing
• Ability to develop policies, procedures, and supporting processes that ensure work is conducted in a physically and psychologically safe manner.
• Considerable knowledge of the attitudes, challenges, and concerns of Centre patrons and a commitment to support integration into community setting
• Ability to maintain strong professional boundaries
• Considerable knowledge of modern office management procedures.
• Ability to coordinate and oversee security operations and to develop, present, and implement security plans, policies, and protocols.
• Ability to supervise a subordinate group engaged in security, reception, and information referral.
• Ability to establish and maintain effective working relationships with a variety of integral and external contacts, including representatives of other municipal departments and agencies, neighbourhood business owners and residents, and centre staff and patrons, and to effectively participate in a variety of external committees.
• Ability to enforce rules and regulations with firmness and tact while remaining sensitive to patrons’ essential needs and background.
• Ability to respond effectively in emergency and high conflict situations including anticipating problems before they occur.
• Ability to investigate critical incidents, conduct meetings with community members, and facilitate access restrictions.
• Self-awareness and commitment to values of diversity and equity and the reduction of acts of interpersonal violence

Required Licenses, Certificates and Registrations

• Basic First Aid (Occupational First Aid Level 1)

A Police Record Check clearance is required and must be maintained for this position.

Business Unit/Department: Arts, Culture and Community Services (1200) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: August, 2025

Salary Information: Pay Grade GR-020: $35.72 to $42.04 per hour

Application Close: June 24, 2025

Overview of the role:

Saputo Dairy Products Canada is seeking a passionate Sales Representative to partner with the Food Service Sales team in Port Coquitlam, BC. Reporting to the Sales Supervisor in this commission paid position, you will be responsible for business development and maintaining sound customer relations. You will analyze client’s needs and requirements and offer solutions. It is a unique opportunity that allows you to apply your entrepreneurial spirit and offers excellent potential for sales growth. The successful candidate is a creative, self-motivated and enthusiastic sales professional who is looking for opportunities to progress in their career.

We support and take care of our employees and their families by offering:

• Vacation upon hire
• Generous and complete benefit coverage with group insurance
• Group retirement plan with employer contribution
• Telemedicine and assistance program for employees and their families
• Employee Share Ownership Plan with an employer match
• Paid Parental Leave program
• Opportunity to contribute to a collective RRSP & TFSA
• Training and development programs
• Saputo Flex Program, flexible work environment (schedule/location/time off) according to department needs

How you will make contributions that matter:

• Develop and grow the Saputo book of business through new business acquisition, new product listings, and execution of promotional activity
• Drive new sales through our direct distribution network as well as our distributor partners
• Develop and maintain a knowledge of the local market and community, attend industry events
• Prepare and present business reviews to both customers and internal stakeholders
• Communicate effectively with Saputo Sales, Finance, Operations, and Distribution departments to maximize opportunities and address customer issues
• Develop and implement a schedule for customer contact
• Evaluate and initiate opportunities for continuous improvement throughout the territory
• Maintain a high level of knowledge of the competitive landscape, including products, promotions, sales and innovation
• Participate in company and customer functions, as required
• Analyze and report on account performance, identifying challenges and opportunities
• Perform other duties, as assigned

You are best suited for the role if you have the following qualifications:

• A degree/diploma in Sales, Marketing or a related field
• Two or more years of sales experience, preferably in the Food Service market
• Experience in the Consumer Package Goods or Food Service industries
• Proficient with Microsoft Office
• Career-oriented with a desire to take on new challenges
• Highly motivated and able to prioritize and multi-task in a fast paced environment
• Track record of bringing projects to full completion, on schedule, with minimal supervision
• Valid driver’s license and use of a vehicle

Overview

Overview

Overview

Overview

• Facility and Work Location- Richmond, Richmond 
• Posting Locations - Richmond
• Department - West Fleet Team
• Job Function - Maintenance
• Employee Type -  Regular Employee FT  Hourly
• Wage/ Shift- 50.70

Overview

Overview

Overview