• Posting Period: 26-Jun-2024 to 12-July-2024
•  

You must also have:

• Demonstrated experience in the preparation of the data files, data summaries and generating graphical summaries of meteorological, flow, water quality, or water efficiency/conservation monitoring data.
• Experience in the collection of meteorological data, flow and water quality monitoring data from open channels, sewers, water distribution network, and flow monitoring/performance data for water efficiency/conservation measures.
• Demonstrated ability to read and interpret engineering drawings and documents (e.g. plan and profiles, survey notes, specifications, etc.).
• Demonstrated ability to perform manual and computerized mathematical calculations used in engineering analysis.
• Advanced knowledge of construction practices and methods.
• Advanced knowledge of purchasing and procurement procedures and practices.
• Advanced problem-solving, project coordination, contract administration, interpersonal and teamwork skills and the ability to exercise independent judgment in dealing with technical matters.
• Extensive knowledge and understanding of all relevant regulations, statues, standards and practices as related to the major responsibilities of the position for example, the Occupational Health and Safety Act, Ontario Provincial Standards Specifications (OPSS), Ontario Provincial Standards Drawings (OPSD), Ministry of the Environment, Conservation and Parks (MECP) and Transportation Association of Canada (TAC).
• Ability to work effectively with consultants, contractors, colleagues, other City employees at all levels, and members of the public.
• Ability to attend public meetings outside of normal business hours.
• Demonstrated ability to provide work direction and review the work of other staff and Engineering Consultants.
• Ability to communicate effectively both verbally and in writing for audiences at all levels of the organization.
• Ability to plan, prioritize, organize, and work with minimal supervision.
• Considerable experience working in a frontline customer service environment.

Posting Period: 27-Jun-2024 to 11-Jul-2024

Reporting to the Director, the Administrative Assistant performs a variety of specialized senior level administrative, secretarial and/or program related functions for the Director and the Section's management team in the performance of senior management functions. 

The primary functions associated with this position include but are not limited to:

• Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
• Communicates with various internal divisions in the coordination of projects and/or activities and liaises with external parties on administrative matters on behalf of the Director.
• Identifies, screens/prioritizes issues and initiates responses on behalf of the Director.
• Prepares and composes documents, summaries and reports.
• Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items.
• Coordinates special events, workshops; coordinates meetings and schedules, and adjusts workplan to meet unscheduled events; organizes/coordinates and attends Management Team Meetings and monthly Manager Meetings.
• Provides work direction, training and guidance and acts as a resource to support/clerical staff.
• Reviews correspondence and documents for accuracy and conformity to policies and procedures and signing authorities.
• Locates/extracts and consolidates information required in reports and correspondence.
• Undertakes research/analysis and prepares reports on the various issues/findings.
• Organizes and maintains Director’s filing system.
• Prepares/processes documents and handles issues of a confidential/sensitive nature.
• Assists in the preparation of briefs, presentation/meeting materials.
• Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Director.
• Maintains an awareness of corporate/cluster/divisional administrative systems, issues and initiatives.
• Ensure that reports are finalized, and submitted to Council, Standing Committees and Community Councils adhering to closing deadlines.
• Identifies items for the Director that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
• Makes recommendation of new/modified administrative functions and their implementation.
• Provides follow-up to assignments given to management staff; provides status reports to the Director.
• Assist in Budget information compilation of data for forecasting and co-ordination between sections/units.
• Monitors/maintains, purchasing records, invoices and items requiring Director’s signature.
• Maintains records related to budget administration.
• Arranges business travel including conference registration, accommodation and cash advances.
• Reviews accuracy of expense claims
• Organizes and maintains policy and procedure manuals.
• Operates computers utilizing and manipulating a variety of software packages.
• Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
• Manages the Director’s schedule.
• Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR’s and individual employee files, on behalf of Director.
• Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors.

Key Qualifications:

Your application must describe your qualifications as they relate to: 

1. Considerable experience in providing administrative assistance to senior management handling a broad range of administrative matters.
2. Extensive experience utilizing a variety of software packages, e.g. Word, Access, PowerPoint, Outlook, and Excel.
3. Experience in preparing and reformatting complex reports, correspondence and documents for Council and/or senior management staff.
4. Experience taking minutes at meetings and handling confidential documents and reports.
5. Experience with filing systems and the management of large volumes of information both hard copy and electronic.

You must also have:

• Excellent organizational and time management skills, including attention to details, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Excellent communication skills to deal effectively, both orally and in writing, with the Mayor and Council, media, senior government officials, and all levels of staff, and external agencies and organizations.
• Strong ability to draft correspondence and memoranda.
• Strong analytical and problem solving skills in combination with the ability to perform duties under minimal supervision.
• Ability to plan, schedule and organize work to meet changing timelines with minimum supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and staff matters such as performance reviews and salary increments.
• Ability to provide work direction to other support staff.
• Ability to research and compile data in a timely fashion.
• Ability to utilize other software packages relevant to supporting the division’s core requirements (e.g., Project Tracking Portal).
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

CLOSING DATE:  July 5, 2024

STARTING SALARY:  $961.80 per week

JOB STATUS & DURATION:  Temporary 18-months

AREA OF RESPONSIBILITY:

Reporting to the Coordinator, Contracts, responsible for providing contract administrative support to the Parks Maintenance & Forestry Division by supporting contract administration needs.

• Provide Contract Administrative Support to the Parks Maintenance & Forestry Division
• Liaise with Parks Maintenance & Forestry staff and vendors on a variety of contract administration matters as required.
• Monitor the PContracts email inbox on a variety of administrative matters.
• Attend and support meetings with Vendors as required.
• Enter purchase requisitions into the Corporate System as required.
• Provide records management support, including file creation, maintenance, and retrieval, according to corporate record standards and legislative regulations.
• Update City Works with vendor’s completed work.
• Verify all Vendor Inspection date and initials on collaboration site.
• Assist with organizing seasonal meetings with Vendors.
• Upload and monitor Vendor Collaboration Site
• Maintain the seasonal portable toilet distribution list and locations.
• Assist Supervisors, Forepersons, and the Contract Coordinator with vendor performance evaluations Support and assist with contacting various utility companies, including Hydro One,Rogers Cable, Region of Peel to schedule stake outs, to confirm locations of cable wires, pipes etc.

• Coordinate with all Parks Maintenance & Forestry vendors to ensure valid WSIB are filed in the Bids and Tenders System.
• Retrieve logs for litigation.
• Maintain pricing spreadsheet for all Parks Vendors

SELECTION CRITERIA:

• High school (Grade 12) graduation plus an additional program of over one year and up to

two years or equivalent in Business Studies.

• Over one (1) year, up to and including two (2) years
• Intermediate Excel Skills

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

• Ability to read and write English as well as to understand verbal and written instructions in English.

• Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.

• Strong working knowledge of administrative based software (Microsoft Word, Excel)

• Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.

• Demonstrated ability to work independently and complete assignments on a timely basis.

• Demonstrates concern and interest in providing high quality care and service for those we serve.

Strong communication and relationship building skills with team members

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

• Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
• 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
• Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
• Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
• Career support through reimbursement for professional development tuition fees
• Company Diversity and Inclusion business partnering groups
• Employee & Family Vehicle Discounts
• Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview

The Manufacturing Support Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

• Gather, track, and analyze data for safety, quality, cost, and productivity improvements
• Develop of reports and presentation material for all levels of management
• Assist with travel arrangements and coordinate Company events and corporate visits
• Manage office supplies and fixed assets
• Purchase requisitions and good receipts management for various programs
• Manage and maintain calendars, schedules, and meeting agendas
• General office administration and support

What you’ll bring

• Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
• Minimum of 1 to 3 years of related work experience required.
• Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
• Proven work experience using SharePoint
• Knowledge of SAP software an asset
• Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
• Excellent verbal and written communication skills as well as strong analytical capabilities
• Attention to detail with a strong motivation and self-initiated improvement mindset
• Proven problem-solving skills with exemplary planning and time management skill
• Proven discretion and confidentiality
• Excellent interpersonal skills and the ability to work effective in a team environment
• Possess excellent telephone skills
• Willing to support daily and weekend overtime requirements as needed
• Must be flexible to work in Cambridge and/or Woodstock plant locations

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates don’t need standard educational qualification such as high school, bachelor’s degree, a certificate or a diploma
Experience: Candidates don’t need experience although having experience is an asset, training will be provided

Location: 7707 Mill Rd., Guelph, ON, N1H 6J1
Shifts: To be determined
Work Site Environment: Dusty

Other Requirements:

• The candidate should be a team player

Responsibilities:

• • The candidate should be able to monitor animal health also plant, cultivate and irrigate crops

• The candidate should be able to fertilize and spray crops also harvest crops
• The candidate should be able to feed and tend animals also operate and maintain farm machinery and equipment
• The candidate should be able to clean stables, barns, barnyards and pens also perform general farm duties
• The candidate should be able to ensure health and safety regulations are followed

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
7707 Mill Rd.
Guelph, ON
N1H 6J1

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s degree
Experience: Candidates should have experience of 2 years to less than 3 years

Candidate Status:

• • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada

• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to act as a spokesperson for an organization, answering both written and oral inquiries
• The candidates should be able to assist in the preparation of brochures, reports, newsletters, and other materials while coordinating special publicity events and promotions
• The candidates should be able to develop and organize workshops, meetings, ceremonies, and other events for publicity, fundraising, and information purposes
• The candidates should be able to develop, implement, and evaluate communication strategies and programs, gathering, researching, and preparing communication material
• The candidates should be able to prepare and/or deliver educational, publicity, and information programs, materials, and sessions, as well as prepare or oversee the preparation of reports, briefs, speeches, presentations, website content, and press releases
• The candidates should be able to develop policies and conduct surveys, analyzing data on the buying habits and preferences of wholesale and retail consumers, and conduct analytical marketing studies

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Asset languages: Candidates must have knowledge of the Mandarin and Cantonese Language
Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates need experience of 1 year to less than 2 years

Location: North York, ON

Benefits:

• The employees get health care plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions

• Are you currently legally able to work in Canada?

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: Central reservation system (CRS), Internet

Location: Bancroft, ON
Shifts: Flexible Hours
Transportation information: Own transportation
Work setting: Hotel, motel, resort

Physical Requirements:

• The candidates should be attentive to detail and comfortable working in a fast-paced environment

Other Requirements:

• • The candidates should be client-focused and demonstrate dependability

• The candidates should possess efficient interpersonal skills and exhibit excellent oral communication
• The candidates should showcase excellent written communication and demonstrate flexibility
• The candidates should be organized and reliable team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and provide information on hotel facilities and services
• The candidates should be able to take, cancel, and change room reservations, as well as answer telephone calls and relay messages
• The candidates should be able to process guests’ departures, calculate charges, receive payments, and provide customer service

Benefits:

• The candidates will get financial benefits as per collective agreement, gratuities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• • Are you currently legally able to work in Canada?

• Do you currently reside in proximity to the advertised location?

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years

Responsibilities:

• The candidate should be able to supervise and co-ordinate activities of staff who prepare and portion food and also train staff in job duties, sanitation and safety procedures
• The candidate should be able to establish methods to meet work schedules
• The candidate should be able to estimate and order ingredients and supplies, ensure food service and quality control and also maintain records of stock, repairs, sales and wastage
• The candidate should be able to address customers’ complaints or concerns

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By email
[email protected]

By mail
375 King St.
Midland, ON
L4R 3M7