All jobs within 400 km around Moose Jaw

Job Summary

The position provides clerical duties for various functions of the City Clerk’s Office.

Duties & Responsibilities

1.    Supports and assists Committee Assistants with various City Council, committee and quasi-judicial processes as directed.
2.    Provides the notices of Council committee meetings and appeals hearings, updates the events calendar with meeting dates, books the meeting space and handles any catering requirements including ordering and set up.
3.    Assists with the administration of programs, such as but not limited to corporate contracts and subdivisions, quasi-judicial processes, and Special Occasion permit requests.
4.    Prepares weekly meeting advertisements.
5.    Books Council Chamber and Committee Room E for the corporation.
6.    Orders office supplies for the City Clerk’s Office.
7.    Supports various projects, such as but not limited to revisions to the Municipal Manual, and maintenance of appointments to civic Boards and Committees.
8.    Responds to a variety of inquiries from civic departments, Council members and the public via email, in person and telephone.
9.    Performs electronic filing and searching.
10.    Receives and processes payments, as required.
11.    Assists with the training of Clerk-Steno 11 staff, as required.
12.    Participates in various programs and projects of the City Clerk’s Office, including the municipal election, as required.
13.    Performs other related duties as assigned.
 

Qualifications

•    Graduation from a one-year, post-secondary business-related program.
•    Typing speed of 55 w.p.m.
•    Three years' progressively responsible related office experience, including customer service experience.
•    Knowledge of the organization, function of City divisions and business practices and procedures.
•    Ability to handle multiple priorities, organize workload, work independently and with minimal supervision, and meet tight deadlines.
•    Ability to communicate verbally and in writing clearly and effectively.
•    Ability to complete work in a concise and accurate manner. 
•    Ability to make decisions in accordance with established policies and procedures.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain a high level of confidentiality.
•    Demonstrated skill in the use of MS Office suite and Adobe Acrobat in a Windows environment.
 

Job Summary

This position provides professional, confidential and administrative executive coordinator support to the Director and Management Team of the Communications & Public Engagement Department. Supervises all tasks to ensure consistent and efficient delivery of administrative services. 

Duties & Responsibilities

• Provides executive administrative support to the Director and Division. Acts as the Director’s representative on various work teams/committees.
• Supervises Division administrative staff to ensure consistent and efficient delivery of administrative services.
• Coordinates all administrative aspects of the Director’s office including scheduling appointments, meetings, filing, processing mail, procurement submissions and invoice tracking, and email and task assignment
• Formats, edits and coordinates the submission of all public and in-camera Division documents and reports prepared for the corporate Knowledge Base, Quality Management System, General Manager, City Council and Standing Policy Committees so they comply with corporate standards.
• Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director and senior staff. 
• Prepares and distributes agendas and materials for designated management and committee meetings.  Records meeting minutes and provides administrative support for meetings of a confidential nature.
• Coordinates preparation, distribution and completion of the annual performance assessments of all staff in the Division. 
• Monitors the Records Management Process to ensure that document filing complies with the corporate standard.
• Coordinate the development of internal and external correspondence and communications such as intranet, Division SharePoint team site, newsletters, annual reports, business plans, brochures, work plans and other reports so that they comply with corporate standards
• Reviews, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
• Plans and coordinates special events for the division.
• Performs duties of the other administration staff, as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a business college.
• Typing speed of 55 w.p.m.
• Four to six years’ related senior secretarial and administrative experience.
• Demonstrated ability in supervising staff.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships with the public and other civic employees.
• Ability to work with minimal supervision.
• Skill in the use of a computer with Microsoft Office 365 applications, including SharePoint.

Reports To:

Director of Communications & Public Engagement. 

Position Summary

The City of Regina has an exciting opportunity for a Journeyperson Refrigeration Mechanic to utilize their skills and knowledge to diagnose, repair, alter, construct and maintain all types of refrigeration equipment, HVAC, plumbing and mechanical systems, pumps and compressors in City facilities. The work is performed independently and is subject to inspection during progress and upon completion. This position may be required to supervise other trades people. This position reports to the Trades Coordinator – Mechanical/Electrical.

NOTE: 1. May be required to work shift work and be subject to call-out when a problem arises in their field of expertise.

           2. Employee is expected to provide a standardized set of tools for the trade.

Duties & Responsibilities

• Inspects, diagnoses, evaluates options and repairs industrial, commercial and domestic refrigeration equipment, HVAC, plumbing and mechanical systems, pumps and compressors in existing buildings.
• Operates, maintains and calibrates computerized and other control systems on HVAC systems within City facilities.
• Plans and/or installs new refrigeration, heating, ventilation and air-conditioning systems in new or existing facilities.
• Examines building plans and specifications to determine the layout of refrigeration, HVAC, plumbing, mechanical and other building systems affecting the work. May be required to prepare sketches of proposed construction.
• Estimates quantity and quality of material required for the work and requisitions material in accordance with policy and signing authority and maintains a stock of equipment and parts.
• Reviews systems and performs work in compliance with the OH&S Regulations, Boiler and Pressure Vessel Act and National Building Code.
• Recommends sub-contract work as required and inspects the work of sub-contractors to ensure conformance with specifications and quality standards.
• Performs related duties as required.

Knowledge, Skills & Abilities

• Considerable knowledge of standard methods, materials, tools and equipment used in the refrigeration mechanic trade, and knowledge of the work of related trades such as plumbing and gas fitting.
• Knowledge and ability to diagnose and repair existing systems and be able to install new plumbing, heating, ventilation and air conditioning systems as required.
• Knowledge of the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. (ASHRAE) standards in the areas of HVAC and Refrigeration. Knowledge of the Boiler and Pressure Vessel Act and National Building Code.
• Knowledge of DDC controllers, computerized building operation systems and other HVAV control systems.
• Knowledge of the occupational hazards, safety precautions and regulations of the trade, including the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
• Ability to start-up and shut down ammonia refrigeration systems; charge the systems with refrigerant, like ammonia or freon and experience with air conditioning for computer systems.
• Ability to read and interpret drawings, schematics and specifications and to plan and prepare cost estimates for the installation, maintenance or modification of refrigeration or heating systems in new and existing buildings.
• Ability to give, understand and execute oral and written instructions.
• Ability to establish and maintain effective working relationships, work with minimum supervision and to supervise subordinates as assigned.

Education & Experience

• Typically the knowledge, skills and abilities to complete this job are obtained through completion of grade ten (10), a Journeyperson Certification in the Refrigeration Mechanic trade and two (2) years current journeyperson experience in the Refrigeration Mechanic trade in the building construction and maintenance area and with the maintenance of cooling appliances. Some experience with ammonia refrigeration plant operations and repairs is required.

Working/Other Conditions

• Must possess a valid Saskatchewan Class 5 driver's license and a First Aid Certificate. An Arena Operator's Certificate would be an asset.
• May be required to work shift work and subject to call-out when a problem arises in the field of expertise.
• Will be required to provide a standardized set of tools for the trade.

Job Summary

Under the supervision of the Financial Analyst II, this position coordinates, evaluates and maintains information related to the payroll operations and systems.

Duties & Responsibilities

1.    Prepares, or assists with the preparation of financial reports, reconciliations, and analysis, including general ledger reconciliations for payroll bank accounts, statutory remittances, pension contributions, benefit premiums, and other payroll-related accounts.
2.    Provides direction, as necessary, to ensure proper accounting processes are completed within the required timelines.
3.    Ensures data is collected, retained, and entered into the correct application and provides comparative analysis of financial information for budget control.
4.    Assists with the maintenance of records and reports in the City’s ERP (payroll) system; analyses actual costs; reconciles actual costs to estimates, investigates, and resolves accounting-related issues as required.
5.    Prepares, or assists with the preparation of all payroll entries to the general ledger and completes third-party remittances of statutory and other deductions within legislated timelines. 
6.    Assists with annual audits by preparing supporting documentation packages and answering inquiries from auditors.
7.    Assists with the preparation of operating budgets, provides analysis of actual results in comparison to budget, and provides annual comparative cost information as required.
8.    Participates in systems design and implementation and business process reviews, ensuring adequate internal controls are present.
9.    Assists with the implementation of audit recommendations and identifies potential internal control risks.
10.    Performs other related duties as assigned.

Qualifications

•    Degree in Business Administration, Accounting, Finance or equivalent discipline.
•    Three years’ experience in collecting, analyzing and reporting on statistical, financial and accounting information in an operational environment.
•    Experience working with payroll in a large-size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA, SuccessFactors, and Workforce would be considered an asset.
•    A professional Canadian payroll designation, such as Payroll Compliance Practitioner (PCP) would be considered an asset.
•    Thorough knowledge of payroll accounting and budget procedures.
•    Demonstrated ability to prepare and present moderately complex financial accounting reports and prepare general ledger account reconciliations.
•    Ability to analyse business and technical requirements, processes, and data, identify gaps, and provide creative solutions.
•    Ability to problem-solve accounting and system issues independently and as part of a team. 
•    Ability to establish and maintain effective working relationships.
•    Ability to work with minimal supervision.
•    Ability to maintain sustained attention to detail.
•    Ability to communicate effectively, orally and in writing, including the preparation and presentation of complex reports to both internal and external stakeholders.
•    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.  Ability to develop and maintain Excel spreadsheets at an intermediate to advanced level of complexity.
 

Job Summary

Under the supervision of the Accounting Coordinator, this position performs payroll, inventory control, AP/AR and other accounting process and radio-dispatching duties.

Duties & Responsibilities

• Prepares payroll-related documents for the Division.
• Maintains records of payroll-related information, including sick days, vacations, and increment dates.
• Enters and verifies various computerized inventory transactions, including reorder points; produces various SAP reports and materials catalogues.
• Manages a database to track the status of procurements with the SCM department. Assists with data entry and document creation for procurement related projects. Works as a liaison between vendors, the Finance team, and SL&P.
• Prepares and processes AR invoices, Non-PO payments, journal entries and accident claims for the Department.
• Reconciles a variety of general ledger accounts.
• Prepares time allocation template for the department, maintain, and manages the work orders and internal orders.
• Responds to in-person and telephone enquiries and directs them to the appropriate party as required.
• Assists with communications by relaying messages to remote units using a two-way radio.
• Types a variety of correspondence and other documents as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Successful completion of the following courses of in post-secondary, accounting-related program:

Introductory Accounting,
Intermediate Accounting I,
Intermediate Accounting II and
Cost Accounting I.

• Successful completion of the Introduction to Payroll course of the Canadian Payroll Association’s Payroll Management Certificate program.
• Two years' office experience related to payroll, work order and inventory systems.
• Considerable knowledge of business English, and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Ability to understand and apply current accounting principles and procedures.
• Ability to make arithmetic calculations quickly and accurately.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to establish and maintain effective working relationships.
• Ability to maintain moderately complex records and to prepare reports from them.
• Skill in the operation of office equipment, including a computer with spreadsheet and word processing software.

Job Summary

Under the supervision of the Corporate Payroll Supervisor, this position ensures the integrity of the data and payroll information in the City’s ERP system.  This position identifies and carries out system enhancements to ensure processes and required controls are in place and in operation.  This position also provides front line support with processing payroll transactions, with a focus on exception pay, producing a variety of related reports and maintains records, responds to enquiries from employees, management and outside agencies. 

Duties & Responsibilities

1.    Co-ordinates and administers the processing of the corporate payroll.  Develops, implements, and documents procedures required to control payroll processing.
2.    Provides support to the payroll section in the form of training, problem solving and trouble shooting.
3.    Administers and reconciles exception pay such as WCB, sick bank, maternity leave, etc.
4.    Develops and reviews payroll processes and controls to ensure entries to the ERP system are accurate.  Provides technical information when required to ensure consistency of data, and coordinates with the City’s ERP Program to provide payroll system configuration requirements, resolve payroll system problems, and participates in software updates, ensuring all testing is complete and accurate.
5.    Assists with the review, development, implementation and revision of standards, controls, processes, procedures and forms related to the payroll system.  Involved with identifying and developing new system initiatives.
6.    Researches and responds to a variety of enquiries pertaining to payroll from staff, supervisors and managers in other departments, employees and outside agencies.
7.    Ensures all legislative requirements regarding tax withholding, remittance and income reporting have been met.  Prepares all CRA payments and monitors direct deposit amounts sent to the bank each payroll.
8.    Calculates, reviews and balances payroll.
9.    Ensures correct production, yearend balancing and distribution of T4 and T4A forms.
10.    Perform balance sheet reconciliations as required.
11.    Performs the duties of all payroll clerk positions if required.
12.    Performs other related duties as assigned. 

Qualifications

•    Successful completion of a recognized one year post-secondary business administration related program, plus possession of the Payroll Leadership Professional (PLP) designation from the National Payroll Institute’s Certificate Program.
•    Five years' progressively responsible related payroll and general ledger experience in an automated environment.
•    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.
•     Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
•    Possession of a valid Saskatchewan Class 5 Driver’s Licence.
•    Thorough knowledge of hourly and salaried payroll terminology and financial accounting procedures.
•    Thorough knowledge of federal and provincial laws, City regulations and union agreements applicable to payroll.
•    Considerable knowledge of large scale ERP systems.
•    Ability to interpret, and to make decisions in accordance with, established policies and procedures.
•    Ability to work within established deadlines.
•    Ability to work with minimal supervision in a team environment.
•    Ability to make mathematical calculations rapidly and accurately.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain attention to detail.
•    Skilled in the operation of modern office equipment
 

Job Summary

Under supervision of the Superintendent, this position maintains and repairs a variety of vehicles and related equipment.

Duties & Responsibilities

• Reviews work orders, carries out repairs and preventative maintenance on a variety of vehicles and related equipment.
• Inspects vehicles and equipment, including road tests where necessary, and tests various systems and components to determine specific problems.
• Adjusts, repairs and replaces parts and components of vehicles and equipment using hand tools and other specialized equipment.
• Tests and adjusts repaired systems to manufacturer's performance specifications.
• Inspects civilian vehicles, as required, to assist Police with vehicle condition assessments.
• Measures the accuracy of Police vehicle speedometers, as required, and submits certificates to court as evidence. 
• Prepares Police vehicles for service, including items such as electrical and specialized light installations, design and fabrication of mounts, etc. 
• Completes required documentation such as inspection forms, service reports, etc.
• Supports and promotes the health and safety of employees and the general public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures.  Maintains and monitors programs which affect public and employee health and safety.
• Performs other related duties as assigned.
   

Qualifications

• Grade 12 education.
• Possession of a valid Saskatchewan Journeyperson Automotive Service Technician Certificate.
• Five years' journeyperson experience.
• Possession of a valid Saskatchewan Class 5 Driver's Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Possession of WHMIS training certificate, training provided upon hire.
• Thorough knowledge of electronic engines, transmissions, vehicle electrical systems, hydraulic brakes and other on-board vehicle systems.
• Considerable knowledge of the operation and use of current test equipment.
• Knowledge of the occupational hazards and safety precautions of the trade.
• Ability to process and complete required forms and reports.
• Ability to comprehend technical service manuals and bulletins.
• Ability to work with minimal supervision, individually or as a team.
• Skill in the operation and use of current testing equipment and computer systems related to service and parts information. 
   

Requires Security Check