All jobs within 500 km around Mississauga

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Other Requirements:

• The candidates should be accurate in their tasks
• The candidates should possess excellent oral communication skills
• The candidates should have excellent written communication skills
• The candidates should demonstrate effective time management

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines
• The candidates should be able to answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information
• The candidates should be able to order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• The candidates should be able to respond to employee questions and complaints
• The candidates should be able to oversee the preparation of reports
• The candidates should be able to provide customer service
• The candidates should be able to plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided

Location: 20 Milvan Drive Unit # 8, North York, ON, M9L 1Z3
Shifts: Day, Evening, Weekend, Early Morning and Morning
Work setting: Various locations
Work site environment: Candidates should work in outdoors and dusty place
Transportation/travel information: Own transportation required, valid driver’s licence required and public transportation is available
Weight handling: Up to 23 kg (50 lbs)
Own tools/equipment: Candidates should have steel-toed safety boots

Physical Requirements:

• The candidate should be able to work in fast-paced environment, maintain tight deadlines, perform repetitive tasks, handle heavy loads and also manually dexter
• The candidate should be physically strong

Other Requirements:

• The candidate should be able to work with being focused on the client and also in a flexible environment
• The candidate should be reliable and also a team player
• The candidate should have efficient interpersonal skills
• The candidate should have experience of equipment and machinery like Bobcats, Reciprocating saws, Circular saws, Concrete saws, Drills and also Sledgehammer

Responsibilities:

• The candidate should be able to erect and dismantle concrete forms, scaffolding, ramps, catwalks shoring and barricades, clean and pile salvaged materials, clean up chemical spills and other contaminants and also remove rubble and other debris at construction sites
• The candidate should be able to assist heavy equipment operators and also assist in framing houses, erecting walls and building roofs
• The candidate should be able to load, unload and transport construction materials, mix, pour and spread materials, level earth to fine grade specifications, pave and rake asphalt, tend or feed machines or equipment used in construction and also direct traffic at or near construction sites

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume, and Cover letter) through below mentioned details.

By Email:
[email protected]

The Data Engineering team at Kobo is responsible for extracting raw data from a variety of sources into the Kobo ecosystem, transforming it, and providing it to stakeholders for further use. We use a modern tech stack to efficiently handle data sources of different kinds, work closely with other Kobo teams as well as external parties, and focus on building robust, scalable solutions for the large datasets we work with. We are continually striving toward unlocking more potential out of data sources and enabling other Kobo teams to harness its full potential in decision making and product building.

Responsibilities:

• Create & document efficient data pipelines (ETL/ELT)  moving raw data from a variety of sources, through transformation, to cleaned datasets in Cloud services.
• Write and optimize complex transformation operations on large data sets.
• Be able to communicate with business and then transform datasets and map them to business-friendly datasets for consumption.
• Work with other teams (Finance, Marketing, Customer Support, etc.) to gather requirements, enable them to access curated datasets, and empower them to understand and contribute to our data processes.
• Design and implement data retrieval, storage, and transformation systems at scale.
• Understand and implement data lineage, data governance, and data quality practices.
• Create tooling to help with day-to-day tasks.
• Exhibit ownership over data quality from end-to-end.
• Introduce new tools and technologies to the teammates through research and POCs.
   

The Ideal Candidate:

• One who takes ownership and accountability for their work and the needs of their team.
• A generalist who can jump on any problem where no level of work is beneath them.
• A problem solver at heart.
• Skilled in failing fast, iterating, and improving.
• Believer of automation, reducer of toil.
• Self-motivated to continually learn, improve, and be better.
• One who enjoys sharing knowledge & mentoring other team members.
• Highly adaptive to changes, fun and supportive.
• Motivated, creative, organized with attention to detail.
   

Must Haves:

• Advanced experience ( ~5 years ) with Python and SQL.
• Experience with dbt / DataForm
• Experience with RabbitMQ and Kubernetes
• Experience working in hybrid environments (GCP / Azure / AWS & on-prem) and, specifically with storage, database, and distributed processing services.
• Experience working with REST APIs and Python data tools (Pandas/SQLAlchemy).
• Experience building ETL and data pipelines with an orchestration tool (Airflow/Dagster/Prefect).
• Ability to read and understand existing code/scripts/logic.
• Experience with an IaC tool (Terraform).
• Comfortable with using a terminal/ssh /Powershell/Bash, code versioning, branching / git.
• Experience managing a project backlog and working cross-functionally with multiple stakeholders.
• Ability to work effectively on a self-organizing team with minimal supervision.
• Initiative in communicating with co-workers, asking questions and learning.
• Excellent oral and written communication skills.
   

Nice to Haves:

• Experience with CI/CD tools (Jenkins/Github/Gitlab).
• Experience with stream-processing systems (Storm/Flume/Kafka).
• Experience with schema design and dimensional data modeling.
• Experience working in an Agile environment.

We are hiring a Cashier for our store!

Giant Tiger Offers:

• Medical / Dental / Vision Benefits
• Store Discount
• Profit Sharing
• Safety-first environment

Cashier, Job Highlights:

• Ensures a high level of customer service at the checkouts;
• Accurately records customer transactions in electronic cash register.

Cashier, Job Requirements:

• Effective communication and interpersonal skills;
• Attention to detail.
• Strong customer service skills.

Cashier, Job Schedule:
A typical full-time schedule will consist of day shifts, two evenings per week, and alternating weekends with a schedule of 40 hours weekly. A typical part-time schedule will be a mix of days, evenings and weekends, up to 24 hours weekly.

Cashier, Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, you can expect to:

• Stand and/or walk.
• Bend, twist, and squat.
• Lift and/or move up to 18 kg (40 lbs.).
• Perform tasks involving firm grasping.
• Perform repetitive tasks requiring a range of hand motions.
• Reach above shoulder height and below waist level.
• Operate equipment, including using a ladder.

Job Requisition:

JR123318

We are looking for a dedicated and proactive individual to join us and lead our Infrastructure Vulnerability Management program. You will oversee the development, enhancement and document of Vulnerability Management tools and processes. We will look to you to help create the external attack surface asset mapping strategy to protect TD's critical assets. In addition, you will act as a liaison between the security team and business partners to facilitate communication and collaboration and drive a culture of proactive vulnerability management. 

Meaningful work is fueled by meaningful performance and career development conversations with your manager. Here's some of what you may be asked to perform:

Responsibilities

• Manage vulnerabilities across asset domains, including infrastructure, applications, Cloud, and COTS.
• Develop the external attack surface asset mapping strategy to guardrail critical assets.
• Collaborate with stakeholders to ensure seamless data flow and accurate reporting.
• Manage complex concurrent vulnerability management initiatives in an efficient manner. 
• Partner with the Infrastructure Vulnerability Management teams and other stakeholders to develop the future VM state across the bank.
• Provide the consulting services for automated patching solution, exception process, patching SLA, and patching governance.
• Strategize and formulate the automated processes for technology asset owners to onboard assets to VM program, self-served reporting, and expedited patching validation.
• Partner with Engineering team for tooling Proof of Concept support and implement recommended tools for Infrastructure Vulnerability Management program.
• Strategize and formulate the unified risk scoring methodology across both infrastructure and applications realm.
• Establish and maintain the security metrics and reporting mechanisms to monitor and communicate the status and progress of vulnerability management initiatives.
• Foster strong working relationships across various business units, ensuring alignment and support for vulnerability management efforts.
• Provide guidance and support to business units in understanding and addressing vulnerabilities.
• Educate and influence employees at all levels to prioritize security and participate in vulnerability mitigation.
• Identify opportunities for process improvements and implement solutions to enhance the effectiveness of the vulnerability management program.

Qualifications

• 4-6 years of relevant experience within any of the following areas: Infrastructure Vulnerability Management, Cloud or Application Security.
• Completion of a University Degree or equivalent program in Computer Science, Management Information Systems, or similar field
• Experience driving priorities for patching team and hosting areas patching (VMWare, Firmware, etc.)
• Experience with ServiceNow reporting product.
• Hands-on experience with JIRA, Confluence and Tableau.
• Advanced knowledge of scripting language, such as python.
• Ability to influence and negotiate with others using soft skills in a matrixed environment.
• Demonstrated ability to participate in and lead complex, comprehensive or large projects and initiatives.
• Ability to apply agile methodology & accurate logic and common sense in making decisions.
• Ability to quickly analyze large amounts of information and formulate action plans based on that analysis.
• Excellent written and oral communications skills and ability to articulate and present information to all levels of management and staff.

Certifications

• Possess one or more of security certifications, such as CISSP, CCSP, or CRISC

The City of Oshawa is now accepting Aquatic Instructor/Lifeguard applications for positions. This is an open posting that is recruited to throughout the year.

Applicants invited to attend a Wet Interview will need to provide proof of 2 valid vaccination doses and government issued identification in order to be able to attend the interview.

Applicants selected to attend a Wet interview will be notified via email and phone. You will be required to provide the following prior to the interview :

• Proof of all 4 aquatic qualifications ( or proof of course enrolment) NL, SFA, LSI and WSI (plus any additional qualifications you hold)

Successful applicants will be required to attend mandatory staff trainings and orientations.

All training hours are paid at minimum wage as established by the Employment Standards Act.

The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Responsibilities

1. Delivery of learn to swim program

• Develop progressive lesson plans based on criteria specific to each level of the learn to swim program
• Demonstrate, instruct and lead participants through swim level specific skills
• Assess, evaluate and document participants progress throughout the program
• Provide verbal and written feedback on participants progress to parents/guardians
• Prepare and organize program equipment and supplies
• Perform safety check of equipment prior to being used
• Keep accurate participant attendance records
• Follow up with full-time staff regarding participants with extended absences

1. Ensuring public safety

• Enforcing policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Directly supervising the pool area

• Continuous scanning of the pool and surrounding area including the deck, hot tub and sauna and adjust zones as required
• Enforce policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Enforce and follow City of Oshawa policies and procedures and adhere to Ontario Public Pool Regulations, including but not limited to: admission requirement standards, emergency procedures, etc.)
2. In the absence of Aquatic Supervisor, perform pool opening and closing procedures and complete required checklists

Requirements:

Possess and maintain current ALL of the following aquatic awards (note, applicants who are currently registered in the courses below may apply, offer of employment would be subject to successful completion of the awards.

• National Lifeguard Certification (NL)
• Lifesaving Society Lifesaving Instructor
• Standard First Aid with CPR-C within 2 years of certification date (from a WSIB approved agency)
• Work a minimum of 6 hours per week, 4 of which are instructional hours, and at least one weekend shift per week. All hours are subject to program and operational demands. Priority will be given to those candidates with the most availability.
• Attend all mandatory training's and meetings,
• Good customer service experience and communication skills to deal effectively and courteously with staff and the general public; good interpersonal skills with the ability to establish and maintain positive working relationships
• Possess personal qualities of maturity, tact, discretion and have a willing and co-operative attitude
• Ability to work shifts as required
• Provide a current (within six months) Criminal Information Request prior to commencing employment
• Preference will be given to those with additional aquatic qualifications

Job Description

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Job Description:

Reporting to the Manager of the Confronting Anti-Black Racism Unit, the Support Assistant B will be a part of an administrative support team, providing assistance to the Confronting Anti-Black Racism Unit in the Community Resources Section, including key initiatives in relation to the Toronto Action Plan to Confront Anti-Black Racism areas.

Major Responsibilities:

• Performs varied administrative tasks involving the preparation, research, analysis, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.

• Assesses and analyses data and prepares and processes documents/statistical summaries/reports etc. 

• Drafts and distributes correspondence on behalf of Community Resources staff.

• Checks work for accuracy and conformity with regulations, policy and procedures.

• Corrects/resolves outstanding/incorrect items, identifying issues and recommends solutions. 

• Performs complex calculations.

• Directs, coordinates, schedules and trains assigned staff, checking and verifying work of assigned staff for accuracy.

• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. 

• Prepares presentation material, documents and reports, utilizing detailed layout and formatting.

• Co-ordinates and maintains a complex record/retrieval system. 

• Monitors, orders and maintains supplies/resource materials and equipment for unit and/or other locations.

• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria as it relates to the Community Resources Initiatives.

• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.

• Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments, tracks and submits monthly PCard transactions and receipts. 

• Assists with budget administration for unit, including processing of vendor invoices.

• Co-ordinates meetings, events and schedules, including equipment booking and arranging business travel, such as conference registration and accommodations.

• Takes/transcribes minutes and provides on-site support to events.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable experience performing clerical and administrative duties, including taking meeting minutes, drafting email communications and tracking of payments.

2. Considerable experience using various software packages including Microsoft Office software (i.e., Word, Excel, PowerPoint, Outlook and Access), SAP, WebEx and various data management software (i.e. Canva and Request for Purchasing Goods & Services (RPGS) system).

3. Considerable experience creating and formatting large complex documents, reports, charts, spreadsheets, presentations, contact and document logs and databases.

4. Experience supporting Black communities in various settings including civic engagement and community mobilisation.

You must also have:

• Excellent communication skills with the ability to compose correspondence, memoranda and transcribing minutes.

• Excellent organizational, analytical, problem solving and multi-tasking skills with the ability to be flexible and assess priorities, work within tight time constraints and meet deadlines.

• Excellent customer service skills, interpersonal and conflict management skills, with the ability to take initiative.

• Ability to deal effectively with all levels of staff, senior management, councillors, the public and external contacts in person, by telephone and in writing.

• Ability to work both cooperatively within a team and independently under time constraints.

• Ability to exercise independent judgement and discretion in dealing with confidential and sensitive information.

• Knowledge of general statistical techniques and practices, with the ability to make calculations accurately.

• Familiarity with governmental policies and procedures, related legislation, municipal government operations, council proceedings and political issues.

• Occasional ability to work evenings and weekends, as required.

• Ability to support Toronto Public Service values and a workplace culture that champions equity, diversity, and inclusion.

• Working knowledge of the Toronto Action Plan to Confront Anti-Black Racism and issues/solutions in relation to the Toronto’s Black communities is considered an asset.

Posting Period: 05-JUL-2024 to 12-JUL-2024

• Posting Period: 27-May-2024 to 31-July-2024

Major Responsibilities:
 

Under the supervision of the Captain, the Deckhand is required to perform duties of a varied nature on a vessel which include:

• Handles mooring lines and assists in the mooring of vessels.
• Performs general maintenance and related work as assigned on vessels, ramps and docks.
• Assists passengers getting on and off the vessel.
• Provides information to the public and responds to public enquiries.
• May be required to load and unload freight.
• May be required to collect tickets from passengers boarding the vessel and counts passengers, when required

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience and versatility on marine vessels.

2. Must be in possession of a valid MED A2 (Marine Emergency Duty Certificate) or DVS A2 (Domestic Vessel Safety Certificate)

3. Must be in possession of a valid Marine Basic First Aid

4. Must be in possession of a valid Marine Medical Certificate

You must also have:

• Ability to handle freight and assist passengers boarding and leaving vessel.
• Ability to deal tactfully and effectively with the public.
• Must be familiar with the Occupational Health and Safety Act and the Marine Occupational Safety & Health (MOSH) regulations that apply to this work.
• Must be physically capable of performing lifesaving and emergency duties.
• A Certificate of Fitness as prescribed by Transport Canada may be required.
• Must be able to work in all weather conditions.
• Must be available to work shift/weekend/overtime.

• Posting Period:  05-Jul-2024 to 26-Jul-2024

•  

The Strategic Public and Employee Communications (SPEC) Division delivers effective marketing and communications to the public and City staff. Through a centralized, centres of excellence approach that nurtures growth and opportunities for its staff, SPEC will focus on proactive storytelling that puts the City, and its divisions – as partners – at the centre. Integrated communications and marketing activities will align with the broader

organizational strategy and drive measurable impact.

SPEC, a high-performing and fast-paced division, is currently seeking a highly-skilled Senior Communications Advisor to join the division’s Public Education, Marketing & Creative Centre of Excellence. Successful candidates are seasoned communicators with a track record that clearly demonstrate creative communications approaches, are comfortable leading teams and have experience with issues management strategies and emergency communications. They will not shy away from challenges, will build and maintain strong relationships, have high political acumen, seek out unique communications opportunities, anticipate and manage risk, advocate for continuous improvement, be passionate storytellers for Toronto and commit to going above and beyond in service delivery and innovation.

Applicants interested in other Centres of Excellence are encouraged to apply for future opportunities. You will be prompted to indicate your preference in your application.

Major Responsibilities for all Senior Communications Advisor positions across SPEC Centre of Excellence Teams:

• Builds collaborative relationships with senior management, partner divisions, other interested parties, and staff across SPEC division to ensure effective implementation of communication tactics and to have oversight over emerging issues.
• Provides timely and knowledgeable strategic communications leadership and counsel as well as direction to City divisions on both a proactive and reactive basis.
• Provides strategic communication leadership after hours while on standby, after business hours and on weekends as directed.
• Responds in a timely manner to media and other requests for information on City programs and services and provides communications leadership when incidents or emergencies take place after hours.
• Monitors Council and Committee agendas and directives, interested parties, other municipalities, federal and provincial government announcements and legislation and media coverage to determine impact on the City and provides counsel to divisional management.
• Creates benchmarks and adopts a strategic approach that considers industry best practices to ensure communications are rooted in measurement and strategy.
• Manages and oversees the delivery of strategic communications/issues management services for highly sensitive, high-profile and contentious matters that have city-wide implications.
• Mentors and supervises staff within the division to promote best practices, provide advice and to establish a professional and well-respected communications service.

Public Education, Marketing and Creative Centre of Excellence team:

The Public Education, Marketing and Creative Centre of Excellence is responsible for creating compelling narratives to inform and educate the public through traditional, paid social and digital advertising campaigns and creative treatments to achieve strategic objectives. The Senior Communications Advisor needs to be a creative, out of the box thinker and storyteller.

Major Responsibilities:

• Embraces innovation and excels at visual storytelling while working to reach diverse audiences.
• Writes strong and compelling headlines and messaging.
• Creates and executes integrated marketing campaigns including measuring results
  and reporting.
• Brings complex ideas and information to life in accessible ways.
• Leads and collaborates to drive forward team’s annual objectives and special projects.
• Digital content creation, as well as working with third-party creatives and/or videographers, photographers or other vendors.
• Strengthens the City’s brand voice and identity.

Media Relations and Issues Management Centre of Excellence team:

The Media Relations and Issues Management Centre of Excellence is responsible for developing and delivering media relations and issues management strategies and activities for the City. The Senior Communications Advisor will provide leadership and counsel to the City including leading communications responses for reputational issues, providing crisis communications expertise, leading in rapid response situations and developing collaborative relationships across the organization.

Major Responsibilities:

• Leads a variety of complex programs and projects.
• Identifies and anticipates reputational risks, monitors and advises on emerging issues that can affect the City's brand and the achievement of its goals.
• Develops and operationalizes communication strategies that protect and/or enhance the City's reputation and ensures senior City officials are prepared in advance to respond to challenges.
• Provides communications leadership when events, major incidents, rapid response situations or declared emergencies as directed, working quickly and effectively across all platforms in challenging conditions.
• Serving as a spokesperson and conducting media training for key spokespeople.

Strategy and Relationships Centre of Excellence team:

The Strategy and Relationships Centre of Excellence is responsible for providing strategic, expert communications leadership to City staff including leading proactive and innovative strategy development and planning, project management, anticipating and coordinating strategic communications needs against corporate objectives and priorities, developing collaborative relationships, and monitoring and measuring results.

Major Responsibilities:

• Identifies, develops, and implements strategic and innovative, large-scale, multi-channel communications plans that detail results-oriented action plans that consider both internal and external proactive and reactive strategies, issue management, digital and media strategies and tactics that are rooted in measurement and strategy.
• Leads the development of overall strategy, the execution of communications campaigns and the management of budget to ensure corporate-wide issues are effectively managed.

• Project manages and measures and evaluates work while reporting out regularly to senior leaders.
• Leads and co-ordinates project teams to ensure that all communications strategies and corporate-wide issues are managed effectively.
• Works closely with senior City leaders and staff to build strong relationships and establish clear priorities.

Key Qualifications of all Senior Communications Advisor positions across SPEC Centre of Excellence Teams:

1. Post-secondary education in a discipline pertinent to the job function, such as Journalism, Communications, Marketing or combined equivalent of education and experience.
2. Extensive experience in a Corporate Communications, Public Affairs or Marketing environment in a major public or private sector organization.
3. Extensive experience in proactive and responsive strategic communications, media relations, issues management and crisis communications and experience providing advice to senior staff and officials in these areas.
4. Extensive experience in developing effective strategies to make data and evidence informed decisions for ongoing media, social media and issues monitoring, research, and analysis, pivoting as necessary and capturing lessons learned.
5. Proven ability to provide leadership to communications, staff and other interested parties.
6. Proven ability to influence and build collaborative relationships across a broad spectrum of stakeholders, both internal and external to the organization.
7. Ability to handle sensitive and confidential information with a high degree of discretion and professionalism.
8. Excellent organizational skills and attention to detail, with the ability to work in a high-volume, high-stress and politically sensitive environment, while delivering a high-volume of projects under tight deadlines.
9. Superior oral and written communication skills along with proven and excellent writing and editing skills for media and other audiences.
10. Knowledge of outreach techniques for diverse audiences including multilingual and specialized media and community organizations, applying an inclusive and culturally sensitive lens to communications.
11. A team player, with a passion for serving the people of Toronto and telling the City’s stories.
12. A proven storyteller who has passion and experience for bringing together compelling narratives that resonate with people.
13. Training in Incident Management System (IMS) and knowledge of emergency management best practices is considered an asset.
14. Experience as a media spokesperson an asset.

• Posting Period: 8-Jul-2024 to 22-July-2024

The Administrative Assistant 1 provides senior level administrative support to the Executive Director Financial Planning Division. Your executive-level administrative skills will be relied upon daily to deliver on the goals and objective of the Division. Your excellent communication, organization, time management and critical thinking skills, combined with your customer service focus, diplomacy and tact will be relied upon for the Division’s success.

Major Responsibilities:

Your responsibilities as an Administrative Assistant 1 will focus on performing a variety of specialized administrative support to assist with the day-to-day management operations and coordination of complex projects and/or program related functions, specifically:
 

• Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, phone calls, and initiates responses.
• Manages and schedules daily appointments and activities; arranges meetings; and business travel. Organizes the schedule of the Executive Director with special consideration to requests from the Mayor's office, city councillors, the Chief Financial Officer and Treasurer, and other City and Agency officials.
• Co-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff. Co-ordinates the development and implementation of secretarial and administrative standards and procedures for the Division. May direct and train, on a daily basis, clerical support services on divisional processes and procedures.
• Receives and provides initial response including initial data collection related to telephone calls and correspondence from clients and staff and refers for appropriate action.
• Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitrations, letters of discipline, contingency planning, restructuring and downsizing initiatives, and position termination. May attend and take minutes at grievance hearings.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Proof-reads own and other's material.
• Monitors all key reports required for committees and council and ensures deadlines are met. Reviews council and standing committee agendas and reports flagging items that will impact on operations. Identifies issues and initiates responses.
• Participates in the development of communication strategies and prepares and co-ordinates communications material within the department/division including newsletters, bulletins and flyers.
•  
• Co-ordinates and maintains the records management system.
• Handles, prioritizes and/or redirects inquiries and/or provides information and guidance to staff, Mayor's office and councillors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, protocols.
• Performs highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices.
• Prepares complex calculations and analysis of data, including the monitoring of expenses and participates in compiling data for forecasting and budgeting.
• Operates computers utilizing and manipulating a variety of desktop applications and corporate systems. Prepares presentation materials.
• Attends various meetings, events, hearings, and acts as the unit representative.
• May review applications from the public and handle special projects.
• Co-ordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, food services, printing of conference materials, registration. Takes/transcribes minutes and follows-up taking action when necessary.
• Maintains petty cash, as required from time to time.
• Monitors tracks and reports attendance management.
• Maintains a continuous awareness of corporate and departmental administrative systems and procedures, organizational structure and major activities in order to provide effective administrative assistance.

Key Qualifications:
 

1. Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
2. Considerable experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
3. Considerable experience in the preparation and drafting of standard correspondence, reports, presentations and charts/tables, editing the layout and formatting of complex reports, presentations, correspondence, charts and tables, and statements to Members of Council, Council or Committees.
4. Considerable experience preparing agendas, taking minutes at meetings and identifying items for follow up.
5. Experience annotating and/or summarizing complex data, reports, briefing notes and/or committee/council reports.
6. Experience in municipal operations that may also include but not limited to knowledge of legislation, bylaws and policies related to municipal operations.
7. Strong analytical and problem-solving skills in combination with the ability to perform duties under minimal supervision in a politically sensitive and fast paced environment, using sound judgement and discretion including handling of confidential materials and information.
8. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
9. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, assess situations to determine importance, urgency and risks, and make clear decisions or deal with conflicting priorities and work demands.
10. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels and with external partners and stakeholders.
11. Excellent communication skills, both orally and in writing.
12. Must be resourceful, adaptable and possess a high degree of initiative.
13. Ability to provide work direction to other support staff.
14. Ability to research and prepare information in a timely manner.
15. Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary.
16. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.