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Overview

Overview

Main Purpose and Function

Reporting to the Manager of Executive Administration, the Administrative Assistant supports the Engineering Executive Leadership Team and is responsible for providing an extensive range of confidential, sensitive and high level of administrative support, ranging from complex to routine, in a fast-paced environment

At this time, this position will work a minimum of 2 days per week in office.

Specific Duties and Responsibilities

• Plans, organizes and manages the General Manager and Directors’ calendars, priorities, appointments, internal and external meetings workshops and etc.
• Manages the flow/storage of documents and inquires; screens, reviews and edits/proofreads correspondence, emails, telephone calls, voicemails, etc. in accordance with the City’s record management system.
• Handles sensitive and confidential documents, including: budget reports, departmental re-organizational structures, grievances, disciplinary letters, performance or attendance management files, contract negotiations, and council reports.
• Creates and maintains effective workflow and communications.
• Coordinates meetings and logistics (e.g. scheduling attendees, room procurement, equipment, food/refreshments and minute taking/compiling/distribution).
• Drafts correspondence, agendas, minutes, e-mails. 
• Tracks and follows up on correspondence and other types of inquiries ensuring that responses to requests for information from the public, Mayor and Council, and other City departments etc., are completed in a timely manner.
• Organizes efficient and economical travel arrangements, calculating the estimated expenses to be incurred, and preparing necessary documentation.
• Maintains confidential databases; inputs, updates, reviews, extracts, researches and generates reports.   Handles reports from Branches for GM/Director review and signature.
• Prepares, distributes, photocopies, etc., reports, presentations, correspondence, spreadsheets, etc.
• Advises on key issues and concerns regarding: meetings, urgencies, and other priorities and evaluates priority and urgency of issue/request for time and attention of Senior Leadership team, and decides what issues/requests can be delegated to Division/Branch Heads in the organization for appropriate action.
• Liaises with employees, Unions, government officials and legal counsel for information sharing, exchange purposes and complaint management.
• Manages media calls by determining the subject, deadlines, and appropriate follow through.   Prepares Staff Action Forms and Compensation Action Forms, as required.
• Responsible for SAP time entry and reporting and updating personnel files.
• Proved backup/support for other Engineering Services Administrative Assistants.

Qualifications
Education and Experience:

• Completion of Grade 12, supplemented by courses in office administration and sound related experience supporting executive level management, preferably in a public sector environment, or an equivalent combination of education, training and experience. 

Knowledge Skills and Abilities:

• Extensive knowledge of office practices and procedures
• Excellent customer service, communication and interpersonal skills 
• Excellent time management and organizational skills with the ability to effectively and efficiently prioritize actions in response to numerous and diverse demands
• Excellent problem solving and analytical skills
• Proficient in the use software applications and enterprise systems such as MS Office, VanDocs, SharePoint and SAP
• Ability to deal with highly sensitive and confidential information 
• Ability to exercise confidentiality, discretion, diplomacy and tact
• Ability to multi-task, organize and prioritize work, all while under pressure with constant interruptions
• Ability to build and maintain effective working relationships at all levels of the organization and the public
• Ability to work with minimal supervision and exercise initiative.
• Ability to research and analyze a variety of data and issues

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program. 

Business Unit/Department: Engineering Services (1300) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: November, 2024 

Position End Date: October, 2026 

Salary Information: Pay Grade RNG-030: $56,567 to $70,714 per annum

Application Close: October 25, 2024

Specific Duties and Responsibilities:

Fleet servicing occurs primarily at the fully equipped Garage at Manitoba Yards which houses an employee base of approximately 150 employees from various Trades but also as a Commercial Transport or Heavy Duty Mechanic, you will work with members of the Fleet and Manufacturing Services team to ensure that quality and timely work is performed to support and service our clients. The challenge this busy environment offers is in the variety of work, that includes small and heavy equipment, automobiles, light to heavy trucks, trailers and various other work related to fleet.

The City of Vancouver supports continued education and development in areas of interest for all of its employees. Equipment Services provides great opportunities for training including dealer training on newly purchased fleet equipment. We are always looking to provide employees with training to develop skills, knowledge, and abilities.

The regular work schedule is from 3:10 PM to 12:34 AM, Monday to Friday. The successful candidates may be required to adjust shifts and locations as operationally required.

Qualifications:

Education and Experience:

• Heavy Duty Mechanic or Commercial Transport Certificate of Qualifications (T.Q.), Inter-Provincial Red Seal Endorsement
• Red Seal certification is preferred.
• Completion of Grade 10, supplemented by technical courses related to the work.

Knowledge, Skills and Abilities:

• Thorough knowledge of the standard practices, methods, materials, tools and equipment used in the automotive and heavy-duty mechanical trade.
• Thorough knowledge of braking systems.
• Considerable knowledge of the hazards and proper safety precautions of the trade.
• Ability to perform a variety of complex skilled electrical and mechanical tasks in the overhaul, repair, maintenance and adjustment of motorcycles, automotive, heavy-duty equipment and marine electrical systems.
• Ability to understand and effectively carry out oral and written instructions which may be accompanied by sketches and diagrams.
• Ability to interpret manufacturer's instructions and diagrams pertaining to equipment.
• Ability to requisition parts and materials.
• Ability to operate vehicles and heavy-duty equipment.
• Ability to plan, assign and supervise one or more subordinates.
• Ability to inspect and test City vehicles for road worthiness, following prescribed provincial standards.
• Skill in the use and care of tools and equipment employed in the trade.
• Agility, muscular coordination, and sufficient strength to permit the performance of heavy manual labour.
• Superior mechanical aptitude

Driver’s License and Record Checks:

• A current and valid Class 5 BC Driver’s License and a Satisfactory National Safety Code driving record.
• A current and valid Class 1 or 3 BC Driver’s License with Air Brake is considered an asset.
  • 5 years accumulation of no more than 9 points, not more than 3 points per single year
  • 3 years accumulation of no more than 1 preventable work-related driving or equipment operating accident in any single year
  • Employees who do not demonstrate a satisfactory driving record will have their application reviewed in more detail.
• Candidates must attach the following to be considered:
  • Commercial Driving Records Abstract (N Print) for the past 5 years (no more than 14 days prior to this posting)
  • Insurance and Claims History for the past 5 years (no more than 14 days prior to this posting)

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 1004 N/Pks 

Employment Type: Regular Full Time 

Position Start Date: October, 2024

Salary Information: Pay Grade GR-377: $47.11 per hour (+ $4.00 per hour shift premium)

Application Close: October 22, 2024

The idealmerchandiser candidate will possess great communication and time management skills, is driven for success and has a passion for quality beer. You will learn multiple aspects of merchandising, sales, and operations, while having the opportunity to represent some of Canada’s favourite brands. 

The Responsibilities : 

• Through a First Choice lens, build and support relationships with key customers, business partners, industry associations, government and suppliers 

• Ensure brilliant execution by building rapport and supporting product standards 

• Install/Replace/Update POP material at the point of sale according to prior agreements or based on brand strategy (racks, price cards, display units, semi-permanent display, permanent display, etc.) 

• Set up displays that have been previously negotiated at head office or store level. Ensure current POP material is visible. 

• Ensure Molson products are in full distribution based on store/head office compliance. 

• Ensure product is rotated and check code dates to ensure no expired product is available for sale. 

• Check pricing to ensure compliance and correct if necessary 

• Observe and record all competitive activity and report accordingly 

• Ensure product quality in assigned accounts – out of code product, torn packaging, etc. 

• Manage shipping and receiving of all POS material fromMolson Coors warehouse 

The Other Qualifications:

• You thrive on challenge. You act with appropriate urgency to various market events and trends that require a quick turnaround in plans and strategy 

• You are confident, diplomatic, professional and exercise great judgment in developing and maintaining excellent business relationships 

• You are deadly serious about execution and take pride in a proven track record in delivering results 

• You are a strong team player that can inspire others ; you respect your commitments, hold yourself and others around you accountable 

• You are focused on the customer ; your constant curiosity fosters your innovative style and you can equally execute ideas given to you 

• You exhibit the Molson Coors “Our Brew” values and demonstrate this daily in your actions and attitude 

• Post-Secondary degree, preference for Marketing or Business related degree 

• 1 - 2 years merchandising or sales experience in the Molson organization and/or other consumer packaged goods organization 

• You must have and maintain a provincial valid driver’s license in good standing with no limitations/restrictions. 

• As part of the recruitment process, the candidates will be required to provide consent to complete a criminal background check and provide a driver’s abstract 

 Work Perks that You Need to Know About: 

• We care about our People and Planetand have challenged ourselves with stretch goals aroundourkey priorities 

• Wecare about our communities, andplay our part to make a difference – from charitable donations to hitting the streets together to build parks,giving back to the community is part of our culture and who we are 

• Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization 

• Ability to grow and develop your career centered around our First Choice Learning opportunities 

• Access to cool brand clothing and swag, top eventsand, of course...free beer and beverages! 

• Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences 

• Industry/Molson Knowledge, as well as Brewery/Product Knowledge 

As a member of the Personal and Business Banking Team, you’ll work in a fast-paced Banking Center and use your knowledge of financial services products to help clients with their day-to-day banking needs. As a Client Service Representative, whether it’s answering questions, assisting with transactions, or proactively connecting clients with the right team members, you’ll be the first line of support as clients work towards their financial goals. You’re flexible to work our banking centre hours which may include evenings and weekends. To help deliver a great client experience, you’re flexible to work at multiple banking centres within a reasonable travel distance. 

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.

How you'll succeed

• Client engagement - Help clients manage their accounts and products. Focus on the client experience and make interactions meaningful. Connect clients to the right CIBC team members who can help them reach their goals.
• Problem solving - Listen, ask questions, and put yourself in the client’s shoes. Act like an owner by taking accountability for client issues, and know when to lean on others to create a better solution together.
• Leveraging technology - Become a technology expert. Share your knowledge by introducing clients to our mobile banking applications, helping them to better manage their banking needs.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.
• You’re goal oriented. You’re motivated by accomplishing your goals and delivering your best to make a difference.
• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You connect with others through respect and authenticity.
• You love to learn. You're passionate about growing your knowledge. You have a strong sense of curiosity.
• You engage with your heart and mind. You care about people and respect different perspectives. You listen to and learn from the experiences of others.
• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Richmond-Three West Centre

Employment Type

Regular

Weekly Hours

15

Skills

Client Issue Resolution, Client Service, Customer Experience (CX), Digital Literacy, Empathy (Inactive), Financial Products, Interpersonal Communication, Standards Compliance, Transaction Services

Overview

Overview

The Staffing Clerk is responsible for planning and preparing rotational work schedules to meet operational needs.

Formula for Success:

• Assesses and plans staffing requirements to meet operational needs and processes within the Supply Chain Department
• Prepares, maintains and posts work schedules
• Performs timekeeping
• Maintains records on relief staff such as names, addresses, phone numbers, email addresses, availability for work, suitable work area and hours worked

Desired Education and Skills:

• Grade 12 plus four years' recent related experience or an equivalent combination of education, training, and experience
• Ability to type 45 wpm
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

What We Offer You:

• Premiums paid according to the collective agreement
• Defined Benefits Pension Plan
• Employee discounts, wellness program, and much more

What you can expect:

• Works: Monday to Friday. Hours are 06:60 to 14:30. Rest days: Saturday and Sunday
• Physical requirements for the role include the ability to lift weights up to 10 kg.

Main Purpose and Function
The Building Worker position performs a full range of cleaning and minor maintenance tasks in, and around, civic buildings, with the goal of keeping buildings clean and maintained in a safe and healthy manner and notifies direct supervisor of the need for any building repairs and maintenance.

Key Contacts and Reporting Relationships
The position reports to either the Operations Supervisor, Working Supervisor or Building Services Supervisor and works within a team of Building Workers.

Specific Duties/Responsibilities

• Cleans spaces inside civic buildings; including but not limited to offices, meeting rooms, common spaces, bathrooms, kitchens, change rooms, steam rooms, gymnasiums, pre-schools
• Mops, washes, waxes and buffs floors and vacuums carpeted flooring
• Washes and sanitizes washroom floors, toilets, toilet seats, hand dryers and fixtures
• Cleans mirrors, windows, window coverings, and glass
• Washes walls, doors, hardware and glass
• Cleans public entrances and exits including but not limited to glass, doors and hardware
• Cleans exterior grounds, spaces, parking lots and stairways
• Cleans, washes and sanitizes drinking fountains, sinks and counters
• Refills soap dispensers, toilet paper, paper towel and other supplies 
• Empties waste baskets, garbage cans, and recycling
• Empties Zero Waste Stations into appropriate bins
• Dusts furniture and fixtures
• Opens doors for regular operating hours, locks doors after operating hours and check to ensure that hazards are prevented
• Reports maintenance needs, damages and acts of vandalism to Supervisor
• Removes snow and ice from sidewalks, driveways and parking areas, using snow shovels and spreading ice melt/salt in areas
• Follows procedures for the use of chemical cleaners and power equipment, in order to prevent damage to buildings and facilities
• Maintains storage areas, cleaning equipment, materials and supplies in a safe and orderly manner
• Replaces light bulbs and fluorescent tubes and tags accordantly if ballast failure
• Sets up, arranges, and removes tables, chairs to prepare for events such as events and meetings
• Performs custodial and minor maintenance tasks including, but not limited to, replacing ceiling tiles, tightening loose door knobs, and unplugging toilets, sinks and drains
• Performs regularly scheduled deep cleaning tasks including, but not limited to, stripping,  waxing and buffing floors, carpet cleaning and shampooing, power washing, high and low dusting, and cleaning blinds
• Performs regularly scheduled checks of emergency lights and fire extinguishers and reports on findings 
• Provides information of building repairs and maintenance for Work Order to be approved by Supervisor
• Adheres to safety methods and procedures, departmental processes, and corporate policies
• Performs other related duties as required

Minimum Qualification Requirements

Education and Experience:

• Completion of a recognized certification program in building services work and some related experience
• Experience performing a variety of routine manual tasks in care, cleaning and general maintenance of buildings
• Experience operating and using janitorial tools, equipment and supplies

Knowledge, Skills and Abilities:

• Working knowledge of materials, tools, methods, safety practices and equipment used in janitorial and maintenance work
• Ability to arrange an effective work schedule under minimum direct instruction
• Good health and strength sufficient to perform a variety of routine manual tasks in care, cleaning and general maintenance of buildings
• Knowledge of occupational hazards and safety rules and regulations and understanding of utilizing WHMIS –MSDS
• Knowledge of qualities and uses of various cleaning, sanitizing, stripping and waxing compounds
• Basic knowledge of cleaning products and correct applications
• Ability to follow oral and written instructions and procedures
• Ability to prioritize multiple tasks
• Ability to work effectively with a team
• Ability to work independently as needed to support the group effort
• Ability to explain and demonstrate instructions and guidelines to others effectively
• A current and valid BC Driver’s License and a satisfactory driving record, where applicable
• Successful Police Record Check or Enhanced Reliability Check is required by location

Business Unit/Department: Arts Culture Community Service (1200) 

Affiliation: CUPE 15 Parks 

Employment Type: Auxiliary/Casual 

Position Start Date: November, 2024

Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour

Number of Vacancies: Multiple

Application Close: 20 October, 2024