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Overview

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time Monday through Friday.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You have completed the Canadian Securities Course (CSC), Conduct & Practice Handbook (CPH), or are open to obtaining within 6 months of hire

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

500 Centre Street SE

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Office Administration, Organizing, Teamwork

At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. 

Make your mark while you grow your career! Reporting to the Crude Oil Marketing Manager, the Crude Oil Marketing Coordinator will be responsible for the management and execution of crude oil trading activities, optimizing crude oil portfolio, and driving value through market insights, strategic negotiations, and risk management. As a Crude Oil Marketing Coordinator, you will be pivotal in the execution of trading strategies that maximize profitability, enhance our market position, and ensure the continued success of Canadian Natural's crude oil marketing operations.

• Job location: Calgary, Alberta
• Shift schedule: 5 x 2, 8-hour shifts
• Safety sensitive position: No
• Application deadline: April 14, 2025

Key Accountabilities:

• Crude Oil Trading and Marketing: Lead the marketing of crude oil across various markets, managing key relationships with customers, internal, and external stakeholders to ensure the efficient and profitable sale of crude oil
• Market Analysis: Continuously monitor and analyze global crude oil markets, economic conditions, geopolitical developments, and supply-demand trends to identify marketing opportunities and market risks
• Risk Management: Develop and implement risk management strategies to mitigate price fluctuations and market exposures, while collaborating with the logistics, finance, and accounting teams to ensure seamless execution
• Negotiation & Contract Management: Negotiate pricing, terms, and contracts with customers while ensuring compliance with internal policies and regulatory requirements
• Strategy Development: Support the development and execution of the company’s crude oil marketing strategy, identifying new markets and optimizing the existing portfolio to enhance profitability
• Regulatory Compliance: Ensure compliance with all applicable laws, regulations, and internal controls governing crude oil marketing, and keep up-to-date with changes in the regulatory landscape
• Team Collaboration: Work closely with the broader trading team to share insights, improve market strategies, and contribute to the overall growth and success of the trading business

What You Bring to the Role:

• A Degree in Business, Economics, or Engineering with a minimum of five years of marketing experience within a crude oil marketing environment
• In-depth knowledge of global crude oil markets, trading strategies, and risk management techniques
• Proven ability to develop and execute effective trading strategies in a fast-paced, high-pressure environment
• Strong financial acumen with a solid understanding of market fundamentals, financial instruments, and pricing mechanisms
• Exceptional negotiation, communication, and interpersonal skills to manage internal and external relationships effectively
• Ability to work independently while contributing to team goals and objectives
• Strong problem-solving and decision-making skills, with a proactive and results-driven mindset

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays

At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. 

The Administrative Assistant directly reports to and support the Senior Vice President for Commercial Operations & Corporate Development.

As a key focal point and primary point of contact, you will act as an extension of the Senior Vice President – Commercial Operations & Corporate Development and team for internal and external contacts on all matters. You will be responsible for leading important projects and initiatives, handling day-to-day team workflows and communications, uniting and liaising with stakeholders across the organization, managing deadlines, and building effective working relationships throughout the company. 

• Job location: Calgary, Alberta
• Shift schedule: 5 x 2, Monday – Friday, 8-hour shifts
• Application deadline: April 14, 2025 

Key Accountabilities:

• Administrative Support: 
  • Manage and maintain the Sr. VP’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance
  • Handle confidential information with discretion and professionalism; Coordinate and prioritize incoming requests and tasks on behalf of the Sr. VP
• Communication Liaison: 
  • Act as the primary point of contact between the Sr. VP and internal/external stakeholders, including senior executives, clients, vendors, and partners
  • Draft and edit correspondence, emails, and reports for Sr. VP’s review, ensuring clear, concise, and professional communication
  • Coordinate and follow up on action items from meetings and ensure timely execution
• Project Management: 
  • Assist with preparing reports, analyzing data, and creating presentations for internal and external meetings; manage multiple projects simultaneously while ensuring deadlines are met
• Event Planning and Coordination: 
  • Organize and manage executive-level meetings, conferences, and off-site events; handle logistics, coordinate attendee lists, and assist with on-site management; prepare post-event reports and summaries for Sr. VP’s review
• Operational Efficiency: 
  • Implement processes to improve workflow and operational efficiency within the Commercial Operations department
  • Proactively identify potential issues or challenges and present solutions to enhance the Sr. VP’s effectiveness and efficiency; assist with travel, expense reporting, and budgeting as required

What you Bring to the Role: 

• 12+ years of related Executive Assistant or Chief of Staff Experience supporting Senior Management or C-Level Executives. 
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management software, and other relevant tools (video conferencing, Adobe Acrobat, WebEx, scanners, and telephone conferencing)
• High level of emotional intelligence, ability to collaborate and build trusting relationships while managing sensitive and confidential matters with discretion
• Robust business acumen demonstrated in building and reviewing executive level and strategic presentation. 
• High level of integrity and the ability to work under pressure in a fast-paced environment.
• Bachelor’s degree or Business Diploma or equivalent an asset
• Experience in Oil & Gas, management consulting, commercial operations or law office an asset
• Familiarity with and understanding of Commercial Operations, Supply Management (Contracts, Procurement), Materials Management and the Oil & Gas industry as asset

What We Offer:

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays

Overview

Overview

Overview

Facility Location- Edmonton  

Work Location - Vegreville 

Posting Locations - Vegreville

Department - Northern Alberta Generalist Team 2 

Job Function - Merchandiser 

Employee Type -  Regular Employee PT  Hourly 

Overview

Overview

Administrative Coordinator

Full-time

Edmonton, AB (In-person)

Shift: Sunday to Thursday, 9:00pm to 5:00am

The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. This position is responsible for customer service, booking appointments, processing brokers’ pay and other administrative projects.

How You’ll Help: 

• Interpret Bill of Lading/POD information and accurately update the AS400/Centerline System to create and/or revise an existing probill.
• Rate and Audit the rates to ensure billing is accurately invoiced
• Assign the accurate bill to customer in the AS400/Centerline System
• Release and/or update errors with EDI (Electronic Data Interchange) files into Billing Queue
• Scan and index Bills of Lading and Proof of Delivery documentation into DataMagine/Server
• Extract various reports from the AS400/Centerline system, validate information for accuracy and action items as required
• Generate and distribute invoices and/or supporting documents via mail, email and web portals
• Release invoices from system within established guidelines
• Contact customer to validate email/mailing address and/or discuss invoice options, as required
• Validate, create and/or update Customer Master accounts and set invoice options according to established protocols
• Track non-standard customer invoice requirements
• Escalate issues within established guidelines to ensure accurate invoicing
• Investigate reoccurring invoice issues to get to the root cause. Work with all levels of the business, as well as, external customers to implement sustainable solutions
• Collaborate across internal departments to ensure invoices are created/updated accurately within the timelines set forth by the business
• Maintain positive customer relationships; both internally and externally
• Exhibit leadership at all times, be accessible and approachable to all Billing Team members
• Other related duties may be required to support the Administration Team

Your Skills and Experience:

• Minimum of secondary education
• Post-secondary education in business administration or related field, an asset
• A suitable combination of education and experience may be considered
• Minimum one year experience in an office environment
• Previous Transportation experience is preferred
• A suitable combination of education and experience may be considered
• Excellent verbal and written communication skills
• Computer skills – accuracy, MS products; AS400 experience, an asset. Must possess the ability to learn new software
• Demonstrated interpersonal and customer relationship skills
• Strong analytical and problem solving skills, particularly numerical
• Detail orientated with the ability to work accurately in a high volume, fast paced environment.