All jobs within 100 km around Dartmouth

We are searching for a Communications Officer to join our team based in Halifax, Nova Scotia.

Meaningful Benefits

As one of our Great People, you will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to our Great Rewards program that includes a retail discount program from over 12,000 vendors and access to virtual healthcare.   
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

If you are a strategic communicator who loves to build strong relationships and bring ideas to life, this dynamic new role is for you. You will be part of an integrated team of communicators, and marketing, digital and design experts who work together to deliver on the organization’s vision and drive forward strategic initiatives. As part of this team, you will:

• Support multi-stakeholder strategic communications efforts for our operating long term care, retirement living and home care divisions.
• Develop and nurture strong relationships with internal clients to provide creative, thoughtful and purposeful communications that connect with audiences and deliver on organizational goals in the areas of community relations, new community development, recruitment, and sustainability to name a few.
• Demonstrate the art of storytelling and prepare and edit informational and interesting content to be used across all platforms. This includes contributing to Shannex’s quarterly Connections magazine and other publications, website, collateral, social media channels, speaking notes and other communication products for senior leadership.
• Ensure all communications channels are optimized and effective with established mechanisms for assessment and improvement (website, internal communication hub, digital screens etc).
• Assist in issues management by recognizing opportunities and providing support as needed.
• Coordinate ongoing media monitoring and manage email correspondence from external sources, including inquiries and other requests.
• Prioritize workflow, manage multiple projects and complete time-sensitive tasks.
• Possess excellent research, organizational, analytical and editing skills.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Undergraduate degree or diploma with a concentration in Public Relations, Marketing or equivalent and up to three years of experience.
• Strong communication skills, both written and verbal
• An aptitude for solving problems/troubleshooting
• Reliably deliver high quality, professional service with a positive attitude
• A proven ability for attention to detail and consistently display a high level of initiative, effort and commitment towards completing assignments efficiently
• Ability to work both independently and as part of a multi-disciplinary team to achieve desired results

We’re looking for an Executive Assistant to join our growing team!

We’re looking for a detail-oriented and self-motivated Executive Assistant to join our growing team and support our Vice President, Atlantic Claims.

The ideal candidate will be highly organized, positive, solution-minded, trustworthy, eager to learn, and self motivated. In addition, they must be diligent with timelines, able to anticipate needs, and a proactive listener who is able to understand and execute tasks in a fast-paced environment. Having strong communication skills (written and verbal), professional demeanor and prior experience as an executive assistant. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This is a full-time permanent position based in Dartmouth, NS. We operate in a hybrid model, meaning you’ll be in the office a minimum of two days per week and have flexibility to work remotely (if you choose) for the remainder of the week.

What you’ll do here:

• Provide support to our VP, which includes managing and organizing their calendar, making travel arrangements, scheduling, and attending meetings to record minutes, completing, and filing expense reports, writing correspondence, etc.

• Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies, and maintaining inventory/equipment and distributing mail.

• Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

• Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

• Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

• Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

• Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

• Assist with the annual budgeting process.

• Provide backup support to other Executive Assistants.

What you bring to the table:

• Post Secondary education – Business, Finance, Communications or other.

• Minimum of 3 years experience supporting executives

• Strong business acumen and professionalism

• Proficiency in MS Office (Word, Excel and PowerPoint)

• Can handle multiple competing priorities and deadlines

• Excellent communication skills, both written and verbal

#LI-Hybrid

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing environmental, health and safety risks and improving related performance. This position is more required to manage environmental issues although some health and safety tasks can be assigned to the coordinator.

KEY DUTIES & RESPONSIBILITIES

Program Coordination 

• Acts as the first point-of-contact for environmental and health inquiries and incidents.
• Provides guidance to team members on environmental and health matters, and escalates inquiries, where appropriate
• Coordinates the implementation of environmental, health and safety programs along with related processes, procedures and resources
• Coordinates environmental, health and safety activities including but not limited to attending tenant OSH committee meetings, attending environmental committee meetings and activities, undertaking incident investigation and resolution, completing equipment and systems registration, developing emergency response procedures and business continuity planning activities, completing and delivering training, completing annual management system re-registration, managing data and generating reports, and conducting environmental compliance audits.
• Researches environmental, health and safety matters; provides findings and recommendations.
• Maintains and assists with the creation of environmental, health and safety documentation including but not limited to plans, processes, forms, logbooks, and procedures.
• Create and maintain documentation including but not limited to instruction sheets, checklists, forms, and training materials.
• Support construction activity teams (Projects and O&M) by creating, distributing, verifying and maintaining documentation such as work instructions, checklists, training materials
• Conducts regular inspections of facilities to mitigate any Environmental regulatory issues and/or Health and Safety Concerns before an incident or service call is received.
• Maintains business continuity and emergency management plans and procedures
• Participates in field inspections, job observations, health, safety and environment audits and other types of reviews for the purpose of monitoring compliance to environmental and health regulations and identifying risks.  Provides findings about risks and suggestions for improvement.

Incident Investigation, Resolution & Reduction

• Assists in the investigation and resolution of incidents including root-cause analysis and providing probable causes of incidents and recommendations for resolution
• Coordinates the implementation of corrective and preventative measures
• Assists in the identification and analysis of trends.  Communicates observations and provides suggestions for incident reduction measures

Audit Compliance, Data Maintenance & Reporting 

• Maintains all environmental, health and safety data including but not limited to incident data, and regulatory and process compliance data within applicable databases and all other types of information storage systems
• Assists in the audit of compliance records and all other environmental, health and safety data
• Prepares and distributes various environmental, health and safety related reports including but not limited to incident reports
• Experience with database development, programing and maintenance considered an asset
• Other duties as assigned

KNOWLEDGE & SKILLS

• Strong background in environmental management system development and administration, with knowledge of environmental regulations and environmental compliance auditing an asset.
• Certification in one or more of the following – Certificate in Occupational Health & Safety; Certificate in Environmental Management through a Community College; University degree in Industrial Hygiene, Environmental Engineering, Environmental Sciences, Environmental Studies
• 1 to 3 years of environmental, health and safety work experience
• Understanding of environmental, health and safety regulatory requirements
• Understanding of emergency management requirements
• Strong organizational and coordination skills along with ability to coordinate multiple requirements (i.e. processes, activities, projects, emergency response procedures, etc.) simultaneously
• Strong communication skills along with some ability to influence stakeholders
• Strong administrative skills along with ability to maintain and report accurate data
• Analytical and problem solving skills
• Ability to exercise good judgment
• Able to work independently but provide strong support to the team as and when requested
• Frequent trips to be expected on the different sites

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of the following would be considered an asset:

Safety:

• Canadian Registered Safety Professional from Board of Canadian Registered Safety Professionals
• Certified Health & Safety Consultant from Canadian Society of Safety Engineering

Security: 

• Physical Security Professional from ASIS International
• Certified Protection Professional from ASIS International

Business Continuity:

• Certified Business Continuity Planner from Business Continuity Management Institute

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds . We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 7 months to less than 1 year

Location: Halifax, NS
Shifts: Day, Evening, Night, Flexible Hours, Morning
Transportation information: Own transportation
Work setting: Restaurant, Relocation costs not covered by employer, and Fast food

Physical Requirements:

• The candidates should be able to work in hot
• The candidates should be capable of working in a fast-paced environment and be prepared for physically demanding tasks
• The candidates should be comfortable standing for extended periods during work and be able to work effectively under pressure

Other Requirements:

• The candidates should prioritize client focus in their interactions and services, possess efficient interpersonal skills for effective communication, and demonstrate excellent oral communication abilities
• The candidates should exhibit flexibility in adapting to changing circumstances, show initiative in problem-solving and task completion, and be reliable in fulfilling their duties consistently
• The candidates should work well as part of a team, fostering collaboration and cooperation

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to address customers’ complaints or concerns, prepare and serve specialty food at customers’ tables, and advise on menu selections
• The candidates should be able to balance cash and record sales, clear and clean tables, trays, and chairs, and serve food and beverages
• The candidates should be able to supervise other servers and bussing staff, take orders, and relay them to kitchen and bar staff, and provide customer service

Benefits:

• The candidates will get parking area

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

We are searching for a Human Resources Coordinator to join our Human Resources Team based in Eskasoni, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• Defined Contribution Registered Pension Plan (8.7% Kiknu matching)
•  Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
•  Recognition and Rewards for service excellence and safety

About the Opportunity

• Administers Workforce Systems throughout the employee life cycle; maintaining employee electronic personnel files
• Assist in the internal recruitment process by tracking vacancies, posting internal jobs (where applicable as per collective agreement requirements), and notifying hiring manager of applicants
• Processes employee status changes & terminations, including creation of status change letters and completion of Employee Update Form (EUF) to alert impacted departments
• Regularly completes audits to maintain data integrity including but not limited to employment entitlement accruals, wage increments, probationary hours, stat holiday banks, vacation banks
• Refers to and follows guidelines as set out in the Collective Agreement(s) or Terms and Conditions
• Communicates important information to staff electronically via Shannex Connects (Gazebo) messaging or through employee bulletin boards
• Presents new employee orientation related to Workforce & Scheduling, providing training on scheduling software
• Reviews, validates and corrects electronic employee timecards on a daily basis in preparation for the processing of bi-weekly payroll
• Responds to employee questions and concerns; ensuring inquiries are addressed in a timely manner.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• College Diploma
• At least 1 year related experience
• Strong knowledge and skill with Microsoft Excel, Word and Outlook
• Prior experience and knowledge of Kronos or other scheduling programs considered an asset
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

We’re looking for a Customer Service Representative - Auto Claims to join our growing team!

What you'll do here:

• Respond to calls from insureds to open auto claims and provide updates on existing claims.
• Answer calls in a professional manner in order to take care of our insureds.
• Handle emergency situations in a courteous and respectful manner.
• Recommend our business partners to our clients (rental company/body shop/emergency service/contractor).
• Document incoming requests in accordance with established standards and procedures.
• Consult, interpret, verify, correct and update various documents and data.

What you bring to the table:                                 

• Bachelor's degree or insurance training or equivalent training or experience
• At least 6 months experience in a call center environment
• Bilingualism is required.
• Passionate about customer service
• Comfortable with computer systems
• No Canadian work experience required however must be eligible to work in Canada.

#LI-HYBRID

#LI-CLAIMS

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are searching for an Temporary Full time Administrative Coordinator to join our London Hall team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents and Clients;
• Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material; 
• Maintains and updates Client files, and documents, including Client lists;
• Coordinates Client transportation;
• Performs basic accounting functions, which may involve Client banking reconciliation and payments on Client accounts;
• Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies;
• Monitors fire and security alarm panels, and follows safety and security duties as per facility policy;
• Provides support and guidance to employees in assistance with payroll, scheduling and benefits information; 
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.

About You

• You are a graduate of an approved Office Administration or Professional Secretarial diploma.
• You have excellent computer skills and experience in Microsoft Office Suite
• Previous Long-Term Care experience is an asset.

We are searching for a Truck Driver to join our Parkstone Enhanced Care team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $22.09 - $22.47
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Loads truck with distribution carts for the appropriate sites in an efficient manner according to the approved schedule.
• Documents and cross checks each load on Distribution Record to ensure that all destination serveries are accounted for.
• Operates vehicle with due care to ensure timely, safe and consistent delivery. All issues are to be reported immediately to supervisors and logged in truck binder.
• Packs green boxes appropriately before loading onto truck. Works with Panners to ensure all items are packed neatly and wrapped to avoid any food spillage.
• Porters carts from trucks to each site’s receiver kitchen walk-in refrigerator/freezer and stores in an orderly manner.
• Collects soiled carts for return to production kitchen; compiles requisition forms and QA forms for each servery as directed.
• Uses best efforts to maintain distribution schedule for all sites on route in the time allotted. Deviation from the route must be approved through supervisor.
• Delivers soiled carts from truck to cart wash holding area at central site as prescribed and back of truck washed out.
• Maintains truck in peak operating condition and carries out all prescribed routine maintenance functions; schedules regular mechanical tune-up with authorized service shop.
• Maintains truck and receiving area at central site clean, tidy and sanitary condition.
• Takes every reasonable precaution to protect own health and safety and the health and safety of other persons at or near the workplace.
• Follows safety, environmental and infection control practices as per facility policies.

About You

• A minimum of Grade 12 education
• Food Safety Training or equivalent,
• Class 5 drivers license with Air Brakes
• A clear driving abstract
• Ability to competently operate an 5-ton truck.
• Ability to carry out routine maintenance and general upkeep for a 5-ton truck.
• Works and communicates with internal and external customers to meet their needs in a polite, courteous, and cooperative manner.
• Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behaviour and attention to detail

We are searching for a Support Services Attendant to join our Cedarstone Enhanced Care team based in Truro, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $18.47- $18.77
• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Dusts, cleans and polishes furniture, counters, shelving, walls, and window/door ledges.
• Cleans sinks, toilets and bath facilities.
• Fills and replenishes supplies in resident rooms, nursing units, and rest rooms.
• Empties and cleans trash receptacles and places trash in compactor and/or trash pickup area.
• Sorts laundry into appropriate piles based on the type of laundry (linens, mops, personal clothing)
• Operates washing machine using proper washing formulas.
• Operates dryer and extractor; loads clean, wet laundry into the machine, sets dials so the laundry is dried or damp-dried appropriately and unloads the machine.
• Sorts clean laundry into appropriate baskets or racks; counts linen needed for each area as per linen quota and puts on cart; notes name tags on resident clothing and puts on correct rack.
• Picks up soiled laundry and delivers clean laundry to resident areas within the facility using laundry carts.
• Checks laundry for tears, holes, missing buttons, etc. and forwards clothing needing repair to the seamstress.

About You

• High School/ GED completion
• Minimum of one (1) year experience in commercial housekeeping and/or laundry preferred
• Ability to learn and work in fast paced environment
• Ability to work a schedule of flexible hours/ shifts inclusive of days, weekends and holidays

We are searching for a Casual Licensed Practical Nurse to join our Caritas team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Assessing, planning, implementing, evaluating, documenting and directing resident needs through consultation with medical professionals, care conferences and internal staff;
• Providing leadership to health services staff and overseeing provision of quality health services respecting the client’s right to individualized planning of health services;
• Working with the existing management and health services teams to promote communication and compliance to policies and procedures;
• Administers and records prescribed medication as per company policy and scope of practice;
• Maintains the standards of accurate and complete documentation and reporting;
• Applies dressings and treatments according to physician’s orders and policy;
• Assists with supervision and evaluation of job performance and behavior of other health care staff.

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Registration with the provincial Practical Nursing regulatory body
• ability to work a schedule of flexible hours and shifts inclusive of days, nights, weekends, and holidays
• valid CPR & First Aid Certification preferred
• a clear criminal record with vulnerable sector screening
• any previous course in Alzheimer’s and Dementia Care to be a huge asset
• previous working experience with elderly in long-term care or a senior living environment an asset
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

We are searching for a Staffing and Scheduling Coordinator to join our Workforce Team based in Truro, Nova Scotia.

This is Temporary Full Time Opportunity with an approximate one (1) year Term.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (with employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity:

• Books off employees in accordance with the Collective Agreements, defined regional/facility rules and Shannex policy
• Follows established guidelines to fill vacant shifts resulting from immediate book offs, unfilled positions due to vacations/holidays and leaves of absences, per established guidelines and Shannex policy
• Receives and processes requests for unplanned leaves and requests for additional staffing, etc.
• Maintains accurate records of all employee hours worked (including agency staff, if applicable)
• Handles short calls and emergency schedule changes
• Makes future calls to fill vacancies 2 weeks in advance. Continually works to keep staffing in the future at levels that meet operational requirements and established guidelines
• Utilizes multiple phone lines to promptly answer incoming calls, address caller’s needs
• Utilizes Vocantas Automated Staffing program to assist with staffing calls
• Strategically plan schedules to ensure effective use of resources and minimal unnecessary overtime
• Creates, updates and modifies work schedules for assigned region in accordance with timelines
• Follows Collective Agreement (when applicable), Labour Standards and all assigned steps and checklists when generating schedules
• Verifies all schedules for accuracy prior to being shared with managers for review and sign off
• Works collaboratively with the Workforce Coordinator and operational leaders to assure that all scheduling needs are met

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Secondary education or diploma in a related field
• Previous experience in scheduling and staffing
• Working knowledge of Excel and Microsoft Word
• Previous experience with a computerized staffing system (i.e. Kronos) considered an asset
• Demonstrated flexibility in a changing environment
• Has ability to follow written and verbal instructions
• Excellent communication, and organizational skills
• Ability to multi-task and prioritize
• High level of initiative and attention to detail
• Working with minimal supervision
• Listens effectively to others and responds appropriately
• Ability to read and write in the English language
• A passion for the healthcare sector and/or ensuring seniors have access to quality  accommodations, services and care.