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As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts 
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS

We would love to work with you if you have:

• Experience in the securities industry
• Willingness to become duly registered as an Investment Representative (IR) with CIRO - completion of CSC, CPH and IR Training
• Excellent verbal and written communication
• Strong organizational skills
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHATS IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.

• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success.
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Location(s):  Canada : Manitoba : Winnipeg 

QUALIFICATIONS

• Post-secondary degree/diploma in Computer Science or Information Technology, or equivalent function-related training
• 5 years related experience, preferably in a manufacturing environment
• Cisco Certification CCNA or CCNP.
• Certification or equivalent experience with NetApp and VMware
• Certification or equivalent experience with Veeam backup and recovery functionality.
• Proficient with scripting (Bash, Powershell, Python) to automate repetitive tasks and monitor system metrics.
• Solid grasp of both Linux (Redhat, Ubuntu) and Windows Server operating systems.
• Excellent English communication (written and verbal) and interpersonal skills.
• Ability to collaborate and communicate with all departments in the company 

DESIRABLE ADDITIONAL QUALIFICATIONS

(Optional) – Preferred but not required

• Familiarity with manufacturing software (i.e. SAP, MES, WMS, MRP)
• Experience with installing and supporting industrial automation software, specifically Rockwell and Omron.
• Experience with supporting CAD software including NX, Catia, Solidworks, Draftsight, and Keycreator.
• Experience with SQL, Power Apps, and Power BI
• Automotive manufacturing experience.

MAIN TASKS & RESPONSIBILITIES

• Manage network infrastructure, including routers, switches, wireless and firewalls.
• Monitor network performance, troubleshoot issues, and ensure network security.
• Implement and manage VPNs, VLANs, and other network technologies.
• Manage and maintain physical and virtual servers, ensuring optimal performance and uptime.
• Perform regular server and switch updates ensure security compliance.
• Maintain disaster recovery plans and procedures.
• Test backup and recovery solutions to ensure data availability.
• Ensure business continuity through redundancy and failover mechanisms.
• Responsible for backup and recovery of servers, applications and file shares.
• Responsible for documenting and maintaining network diagrams.
• Provide backup support for fellow team members to resolve issues.
• Provide on-call technical support and on-site technical support for Mytox Personnel during NON normal Business hours as required
• Actively participates in continuous improvement
• Maintain 5S standards in working environment
• Attend training based on Mytox’s internal training matrix
• Performs all job functions in a safe, healthful and environmentally conscious manner, abiding by all health, safety and environment rules and regulations as outlined in the company handbook
• Adheres to all Mytox safety rules and regulations
• Is familiar with Mytox’s policies and procedures
• Any other reasonable request by management

Compensation: $80K, depending on experience

Awareness, Unity, Empowerment:

Regular / Permanent

Magna Exteriors

The Administrative Specialist is responsible for various administrative duties including, but not limited to, Payroll, Agency Payroll, Accessorial Approvals, Terminal Cash, Accounts Payable, and Incomplete Pro reports.

How You'll Help:

• Ensuring all SOP’s and policies/procedures are followed on a daily basis
• Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
• Uploading various documents for imaging, progress tracking, etc.
• Entry of hours worked for hourly and/or agency employees
• Updating various records and progress trackers shared across the team
• Maintaining individual and shared email inboxes adhering to regulations set within the team
• Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
• Learning and assisting with coverage on various team functions as listed above

Your Skills & Experience:

• Highschool diploma or equivalent
• Minimum of one year experience in the transportation industry; preferably related to payables or payroll.
• A suitable combination of education and/or experience may be considered.
• Preference given to those with experience in AS400, TruckMate and Bringg.
• Excellent computer skills including MS Office and the aptitude to learn new software.
• Excellent communication (verbal and written) skills.
• Strong interpersonal and customer service skills.
• Strong analytical and problem-solving skills, particularly with numbers.
• Detail orientated with the ability to work accurately in a high volume, fast paced environment.

What is the opportunity?

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.

The RBC Dominion Securities branch located in Victoria BC is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative Assistant.

By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering efficient internal support, you will be invaluable in ensuring the Advisory team functions fluidly and that each member receives the assistance they need to perform at their best.

What will you do?

• Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
• Maintain existing client accounts and identify opportunities to contact clients. You will be responsible for managing timelines and key dates for accounts to help ensure clients feel supported by our team.
• Become well-versed in internal controls and industry regulatory requirements, ensuring client files and other necessary documentation is accurate, up-to-date and compliant.
• Respond to client inquiries in an understanding and time-efficient manner (account transactions, requests, account documentation, account reporting, etc.).
• Assist the Advisor team in welcoming and onboarding new clients.
• Leverage your passion for planning to coordinate and prepare meetings for Advisors with their clients/prospects.
• Tap into your superior problem resolution skills to provide proactive client service.
• Effectively manage incoming communications from clients, Advisors and other internal and external partners.
• Draw on your social media skills to update the team’s communication channels, including websites, LinkedIn, Facebook, brochures, newsletters.

What do you need to succeed?

Must-have

• Strong skills in working with various business applications/technology
• High level of time management and organization skills
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Exceptional verbal and written communication

Nice-to-have

• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• Experience in the securities industry is an asset

What’s in it for you?

We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• An opportunity to make a difference and have a lasting impact on the lives of others
• The chance to work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

Compensation for this position (including salary and discretionary/variable incentive payments) will be determined by factors, including but not limited to the candidate’s experience, skills,  registration status, performance, individual goals; market conditions; and business needs.

The expected base salary range for this position is $37,500 - $45,000.

This position may be eligible to receive a discretionary/variable incentive payment up to 0.5x base salary.

RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC’s high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

Customer Service, Data Entry, Data Gathering Analysis, Desktop Tools, Group Problem Solving, Interpersonal Relationships, Knowledge Organization, Teamwork, Time Management, Word Processing Software

Additional Job Details

730 VIEW ST:VICTORIA

VICTORIA

Canada

37.5

Full time

WEALTH MANAGEMENT

Regular

Salaried

2025-04-23

2025-06-19

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Overview

Overview

Overview

Main Purpose & Function

Britannia is a unique community centre that provides services in the Grandview Woodland and Strathcona neighbourhoods.  In this role, you are a member of Britannia’s front office administrative team.  The incumbent will need to be able to work in an environment which changes depending on the needs of the centre.  He/She/They must be able to multi-task between performing communications work with administrative clerical and customer service work.  The communications work comprises of the coordination, preparation, editing, and communication/distribution of materials for newsletters, brochures, website, advertising, social media, content creation, and news releases both internally and externally.  This includes writing, capturing photos, filming videos for social media and editing work involving the preparation of a variety of written materials for different media in support of Britannia’s communications plan and community engagement priorities.  Considerable independence of judgement and action is exercised in the creative and editing aspects of the work, with work subject to final review by a superior.

Specific Duties and Responsibilities                       

• Preparation and distribution of all communications for Britannia
• Writing and editing for print and web applications
• Social media posts including content creation, reels, tiktoks and facebook posts
• Photo database
• Media monitoring
• News release research, media kits
• Development of signage, posters, display materials within Britannia branding guidelines
• Public information
• Britannia comment line replies
• Employee communications
• Partner Communications
• Relationship Development with local community (including business community)
• When needed, assist front office staff with registering patrons and answering the phone during busy periods of the day
• Performs related work as required
• Britannia comment line replies
• Employee communications
• Partner Communications
• Relationship Development with local community (including business community)
• When needed, assist front office staff with registering patrons and answering the phone during busy periods of the day
• Performs related work as required

Qualifications

Education and Experience

• Diploma or university degree in communications, journalism or related discipline, plus considerable related experience OR an equivalent combination of training or experience
• Adobe Creative Cloud (InDesign, Illustrator, and Photoshop).

Knowledge

• Experience using ActiveNet
• Experience registering patrons for programs and answering patrons questions
• Knowledge of community centre operations, particularly in diverse and dynamic settings.
• Understanding of communications strategies, tools, and platforms (e.g., newsletters, websites, social media, brochures).
• Working knowledge of analyzing social media statistics and algorithms
• Familiarity with community engagement principles and practices.
• Familiarity with Grandview Woodland and Strathcona neighborhoods and demographics
• Familiarity with Indigenous, immigrant and newcomer communities and communications
• Awareness of inclusive, anti-oppressive communication practices (especially important given Britannia’s diverse communities).
• Understanding Reconciliation, and Diversity, Inclusion and Equity for BIPOC folks in the community.
• Working knowledge of the functions, purposes and operations of Britannia departments (preferred)
• Working knowledge of Britannia’s communications objectives and practices (preferred)

Skills

• Strong writing, editing, and proofreading skills across different media (print, web, social).
• High-level organizational and time management skills with the ability to prioritize multiple tasks.
• Customer service skills, including conflict resolution and problem-solving.
• Proficient in using office software (Microsoft Office, Google Suite) and content management systems (e.g., WordPress).
• Basic graphic design skills (e.g., Canva, Adobe InDesign) for creating promotional materials.
• Verbal communication skills for internal and external stakeholder engagement and community engagement.
• Ability to adapt communication style for different audiences and media.
• Attention to detail and quality control for publications.
• Social Media content creation, creating reel and story editing, social media trends.

Abilities

• Ability to multi-task effectively between communications, clerical, and customer service responsibilities.
• Ability to work independently and exercise good judgment with minimal supervision.
• Ability to collaborate with colleagues across programs and departments.
• Ability to creatively generate ideas for content and promotional materials.
• Ability to produce a written copy for a variety of uses and purposes
• Ability to edit rough drafts to produce an effective written copy
• Ability to meet deadlines in a fast-paced, changing environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to establish and maintain effective working relationships with internal and external contacts
• Ability to learn new software as necessary
• Ability to work some evenings and weekends
• Ability to engage with Community members; Youth, Seniors and diverse community members

How to Apply

Please submit your resume to Marina Montiel:

Office Administrator
Britannia Community Services Centre
1661 Napier Street
Vancouver, B.C. V5L 4X4
[email protected]

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

For more information on the City’s commitment to diversity and inclusion, please visit the following link: http://vancouver.ca/your-government/diversity-in-hiring.aspx         

Business Unit/Department: Britannia Community Services Centre Society

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: July, 2025 

Salary Information: Pay Grade GR-020: $35.72 to $42.04 per hour

Application Close: June 27, 2025

Requisition ID: 17950 
Department: Ottawa 
Service: City Council 
Branch: Elected Representatives 
Employment Type: Multiple Temporary Full Time and Part Time Positions
Work Hours: Full Time: 35hours per week / Part Time: Up to 24 hours per week
Affiliation: Non Union/Non MPE
Salary Information: Commensurate with experience; competitive salary and excellent benefits package.
Location: City Hall,110 Laurier Avenue West 
City: Ottawa, ON 
Job Category: Administrative and Support Services
Application Close: 30/06/2025

Candidates applying for this posting will be considered for temporary full-time and temporary part-time Councillor's Assistant positions until December 31, 2025.

WHAT YOU NEED TO KNOW

• Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
• Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated  
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO is a requirement
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

• Job ID: 56454
• Job Category: Administrative
• Division & Section: Customer Experience
• Work Location: Metro Hall, 55 John Street
• Job Type & Duration: Full-time, Permanent Vacancy
• Salary: $73,495 - $96,567
• Shift Information: Monday to Friday, 35 hours per week (Hybrid, 3 to 4 days per week in person) 
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 02-June-2025 to 16-June-2025

As the Administrative Assistant to the Executive Director Customer Experience, you will work in a senior-management environment where your executive-level administrative skills will be relied upon daily to deliver top quality support in a fast-paced and complex municipal government setting. Your excellent communication skills, combined with your customer service focus, diplomacy and tact, will ensure you are a valued member of the team that is responsible for developing and implementing a social inclusion and community safety and engagement agenda as well as providing CSS financial and administration oversight.

Major Responsibilities:

Your primary responsibilities as an Administrative Assistant 1 will focus on providing a full range of specialized administrative support to assist with the day-to-day management control, operations and coordination of complex projects and/or program related functions in the office of the Executive Director, specifically:

Office Administration

• Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, phone calls, and initiates responses.
• Manages and schedules daily appointments and activities; arranges meetings and business travel. Organizes the daily schedule around urgent requests from the Mayor's office, city councillors, and the Chief Administrative Officer and department staff.
• Co-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff. Co-ordinates the development and implementation of secretarial and administrative standards and procedures for the division/s. May direct and train, on a daily basis, clerical support services on divisional processes and procedures.
• Receives and provides initial response including initial data collection related to telephone calls and correspondence from clients and staff and refers for appropriate action.
• Responds and helps resolve issues of upset and concerned clients seeking redress.
• Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitrations, letters of discipline, contingency planning, restructuring and downsizing initiatives, position termination. May attend and take minutes at grievance hearings.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Applies and checks layout and formatting guidelines. Proof-reads own and other's material.
• Monitors all key reports required for committees and council and ensures deadlines are met. Reviews council and standing committee agendas and reports flagging items that will impact on operations. Identifies issues and initiates responses.
• Organizes and maintains up-to-date manuals such as Council and corporate administrative policies and guidelines.
• Participates in the development of communication strategies and prepares and co-ordinates communications material within the department/division including newsletters, bulletins and flyers.
• Co-ordinates labour disruption plans.
• Co-ordinates and maintains the records management system.
• Handles, prioritizes and/or redirects inquiries and/or provides information and guidance to staff, Mayor's office and councillors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, protocols.
• Performs highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices. Prepares complex calculations and analysis of data. Monitors expenses and participates in compiling data for forecasting and budgeting. Prepares correspondence.
• Operates computers utilizing and manipulating a variety of desktop applications and corporate systems.
• Prepares presentation materials.
• Attends various meetings, events, hearings, and acts as the unit representative.
• May review applications from the public and handle special projects.
• Co-ordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, foodservices, printing of conference materials, registration. Takes/transcribes minutes and follows-up taking action when necessary.
• Maintains petty cash.
• Monitors tracks and reports attendance management.
• Maintains a continuous awareness of corporate and departmental administrative systems and procedures, organizational structure and major activities in order to provide effective administrative assistance.

Qualifications

1. Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience working in a customer service environment with experience in Service industry organizations
3. Considerable experience in the preparation, drafting and editing standard correspondence and complex reports, presentations, agendas, correspondence, meeting minutes, follow-ups, charts and tables.
4. Considerable experience working with confidential materials/information for senior management staff.
5. Considerable experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
6. Very strong analytical and problem-solving skills.
7. Ability to prioritize multiple tasks and manage interruptions, to assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the Division.
8. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, deal with conflicting priorities and work demands.
9. Considerable knowledge of municipal operations that may include but is not limited to council proceedings and Freedom of Information.
10. Ability to work independently, in a politically sensitive environment, using sound judgement.
11. Ability to provide work direction to other support staff.
12. Ability to research and prepare information in a timely manner.
13. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
14. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels and with external partners and stakeholders.
15. Excellent communication skills, both orally and in writing. A strong command of grammar and writing skills for the purpose of proof reading and editing.
16. Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary.
17. Must be resourceful, adaptable and possess a high degree of initiative.
18. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.