All jobs within 50 km around Okotoks in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Location: High Level, AB
Shifts: Day, Evening, Night, Weekend, Shift, Overtime, On Call, Flexible Hours, Early Morning, Morning
Work setting: Relocation costs covered by employer and Supermarket/grocery store

Physical Requirements:

• • The candidates should be able to work in air-conditioned environments, adapting to varying temperature conditions, and comfortable working in cold or refrigerated settings as necessary

• The candidates should be able to tolerate dusty conditions and work in environments with various odors, while being capable of thriving in a fast-paced environment, managing tasks efficiently, and meeting deadlines under pressure
• The candidates should demonstrate the ability to work effectively under pressure, meet tight deadlines, and handle repetitive tasks with consistency and accuracy, while being physically fit and capable of meeting the demands of a physically demanding job
• The candidates should possess strong attention to detail, ensuring accuracy and precision in all tasks, and be comfortable with a combination of sitting, standing, and walking throughout their workday, including standing for extended periods and walking as needed for certain tasks
• The candidates should be comfortable with tasks that require bending, crouching, and kneeling, willing to work overtime as required, and able to lift weights of up to 23 kg (50 lbs) as needed for certain tasks or assignments

Other Requirements:

• The candidates should demonstrate a strong focus on client needs, ensuring satisfaction, and building positive relationships, while exhibiting flexibility, adapting readily to changing client requirements and project demands
• The candidates should be organized, managing client interactions and tasks efficiently, and be reliable, consistently demonstrating commitment and dependability
• The candidates should be team players, collaborating effectively with colleagues to achieve shared objectives and deliver exceptional service

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
mon01889@loblaw.ca

By mail
10901 98st
High Level, AB
T0H 1Z0

Are you an experienced Executive Assistant seeking a new opportunity? Do you have great energy, perform well in stressful situations, and keep a positive attitude at work? If your answers is yes to both of these questions, we have an exciting position waiting for you!

In this role, you'll be supporting two Vice Presidents within the Supply Trading and Optimization group, the Vice President of Trading and the Vice President of Supply & Optimization. In this role, you'll be responsible for offering administrative, coordination, organizational, and information management support.

Our Supply Trading and Optimization team is highly respected and plays a vital role in Suncor’s success. By collaborating with key areas of our business including oil sands, production, refineries, and corporate, the Supply Trading and Optimization team adds value at every stage of Suncor’s value chain.

Minimum Requirements: 

• 5 years of senior administrative or executive assistant experience, with familiarity handling schedules, large amounts of information and multiple, competing priorities in a fast-paced environment 
• A High School Diploma or General Education Diploma (GED)
• Business Administration Certification or relevant higher-level education
• High proficiency in Microsoft Office; with emphasis on Teams, Excel, Outlook, Word and PowerPoint
• A high regard for collaboration, internal and external relationship building and strong communication skills, to work cross-functionally to carry out accountabilities, recommend solutions and implement continuous improvement opportunities
• Proactive and excellent time management skills, with the ability to retrieve information and make decisions quickly
• Ability to carefully handle sensitive matters or other information in a confidential nature; manage conflict and anticipate challenges
• A good understanding of administrative policies and procedures and general business operations
• Flexibility, given the dynamic nature of our work environment
• Excellent communication skills – both written and verbal
• Bilingualism an asset – English and French

Responsibilities:

• Oversee outlook calendars including oversight of travel and logistical support including compilation and submission of expense reports 
• Full coordination of Microsoft Teams Channels, meetings, off-sites, town halls and other events as required (room booking, technical set-up, catering, confirming participants, pre-reads, etc.) 
• Coordinate the preparation of agendas for leadership meetings, timely review, production and distribution of supporting documents/presentation materials and complete accurate record of proceedings and meeting minutes 
• Support other emerging priorities identified by the Vice President of Trading and the Vice President of Supply & Optimization
   

Location and other Key Details: 

• You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 – 6th Ave S.W. 
• This role is office based, hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs
• Our business professional roles follow internal compensation guidelines and the pay band will generally be based years of experience and scope of work

Are you a highly motivated, system savvy professional with strong process, organizational and critical-thinking skills? Do you have a keen desire to learn and contribute to a high performing, fast-paced growing team, where initiative and being a team player is highly valued? As a HUB Allowance Administrator with Canadian Natural, you will make a significant contribution by bringing your experience and enthusiasm to administering the HUB Allowance program for employees. You will demonstrate your ability to adapt to the processes and functionality of Canadian Natural HR systems, allowing you to grow and gain exposure to a diverse spectrum of areas. By applying your strong organizational skills and attention to detail, you will excel at service delivery while interfacing with clients and employees. 

• Job location: Calgary, Alberta
• Shift schedule: 5 days on, 2 days off (Monday to Friday)
• Safety sensitive position: No
• Application deadline: July 9, 2025

Please note, this is full-time, 12-month temporary position. 

Key Accountabilities:

• Administer HUB Allowance program under direction of the Human Resources department (payroll area)
• Comprehensive oversight, auditing and administrative support to ensure the program remains complaint with CRA regulated auditing guidelines
• Manage HUB applications including enrollment, removal, reconciliation and investigation of enrollment discrepancies
• Timely and professional response to employee inquiries regarding the HUB Allowance program

What you Bring to the Role:

• 2+ years of related experience with High School Diploma or GED
• Strong communicator with a demonstrated ability to maintain confidentiality
• Customer service mindset
• Proficient in Microsoft Office, in particular Excel
• Proven ability to identify, troubleshoot and resolve issues and prioritize work to meet tight deadlines 

What We Offer: 

• Competitive salary 
• Paid time off during Christmas week and summer Fridays 
• Multiple volunteer opportunities within the community 
• Extensive career development opportunities
• Access to multiple learning platforms

Overview

About this opportunity:

Reporting to the Superintendent of Maintenance & Reliability at the Foster Creek SAGD facility. The Administrative Assistant will provide support to the Maintenance Superintendent and aid in assisting all areas with-in the process/non-process maintenance teams, including reporting, correspondence, and document control. Working in close partnership with the Foster Creek Operations administrative assistant to provide support and coverage to site administration when required.

While this vacancy is currently at Foster Creek, this posting could be used to fill vacancies at any of the three Oil Sands Operations sites (Christina Lake, Foster Creek, or Sunrise, based on business need).

Work Environment:

Foster Creek

• This is a full-time employee position working a shift of 11 hours and 25 minutes per day; 7 days on, 7 days off (Wednesday to Tuesday)

• This position is a shared role which will require effective collaboration and communication with their cross-shift, working closely to ensure seamless support for business continuity

• Foster Creek has full-service camp facilities

• Depending on your place of residence and your shift rotation, bus and/or air transportation to/from site is offered from designated departure points in select locations

• Foster Creek is serviced by flight Hubs in Calgary and Edmonton as well as bus transportation to site from La Corey, AB.

What you’ll do:

• Provide direct professional administrative support to the Foster Creek Maintenance team and onsite Enabling Functions

• Review Administrative workflows for efficiency and make recommendations for change

• Ensure all priority matters and inquiries are communicated promptly and passed on appropriately, and effectively communicate the correct procedure to have the item completed or connect staff to the appropriate group for assistance

• Act as the Foster Creek Pool Vehicle liaison, responsible for coordinating Pool Vehicle fleet and processing all usage requests through the appropriate Outlook calendars

• Ensure accurate communication is maintained with the Calgary Fleet team, advancing all requests requiring their input or direction.

• Maintain and manage the group's resource/staffing document, ensuring camp forecasts are promptly projected onto the INNfinity system. Perform audits and trouble-shooting analysis of the daily camp reports as required, confirming accuracy and details of staff.

• Plan and coordinate meetings/events, including agenda preparation, itineraries, logistics such as video and teleconferencing set up, catering, etc. for ad-hoc, executive, special events and/or reoccurring meetings.

Who you are:

Our ideal candidate will have the following minimum requirements:

• Legally authorized to work in Canada

• Minimum 5 years of administrative experience

• Administrative Professional or Business Management certification

• Knowledge of office management systems and procedures

• Experience with Concur, OpenInvoice, ServiceNow, and SAP would be an asset

• Valid Class 5 Driver's License

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

For this position you will be required to maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines. A driver's abstract will be one of the background checks requested in the pre-employment screening for the final candidate.

Note: The application deadline for this position is 11:59 PM MT June 4, 2025.

Job Post End Date: 06/05/2025

Overview

Overview

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Location(s):  Canada : Alberta : Calgary 

Overview

Overview

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

This position is approximately a 12 month contract with full time hours