Administrative Assistant Full-time Job

About this opportunity:

Reporting to the Superintendent of Maintenance & Reliability at the Foster Creek SAGD facility. The Administrative Assistant will provide support to the Maintenance Superintendent and aid in assisting all areas with-in the process/non-process maintenance teams, including reporting, correspondence, and document control. Working in close partnership with the Foster Creek Operations administrative assistant to provide support and coverage to site administration when required.

 

While this vacancy is currently at Foster Creek, this posting could be used to fill vacancies at any of the three Oil Sands Operations sites (Christina Lake, Foster Creek, or Sunrise, based on business need).

 

Work Environment:

Foster Creek

• This is a full-time employee position working a shift of 11 hours and 25 minutes per day; 7 days on, 7 days off (Wednesday to Tuesday)

• This position is a shared role which will require effective collaboration and communication with their cross-shift, working closely to ensure seamless support for business continuity

• Foster Creek has full-service camp facilities

• Depending on your place of residence and your shift rotation, bus and/or air transportation to/from site is offered from designated departure points in select locations

• Foster Creek is serviced by flight Hubs in Calgary and Edmonton as well as bus transportation to site from La Corey, AB.

 

What you’ll do:

• Provide direct professional administrative support to the Foster Creek Maintenance team and onsite Enabling Functions

• Review Administrative workflows for efficiency and make recommendations for change

• Ensure all priority matters and inquiries are communicated promptly and passed on appropriately, and effectively communicate the correct procedure to have the item completed or connect staff to the appropriate group for assistance

• Act as the Foster Creek Pool Vehicle liaison, responsible for coordinating Pool Vehicle fleet and processing all usage requests through the appropriate Outlook calendars

• Ensure accurate communication is maintained with the Calgary Fleet team, advancing all requests requiring their input or direction.

• Maintain and manage the group's resource/staffing document, ensuring camp forecasts are promptly projected onto the INNfinity system. Perform audits and trouble-shooting analysis of the daily camp reports as required, confirming accuracy and details of staff.

• Plan and coordinate meetings/events, including agenda preparation, itineraries, logistics such as video and teleconferencing set up, catering, etc. for ad-hoc, executive, special events and/or reoccurring meetings.

 

Who you are:

Our ideal candidate will have the following minimum requirements:

• Legally authorized to work in Canada

• Minimum 5 years of administrative experience

• Administrative Professional or Business Management certification

• Knowledge of office management systems and procedures

• Experience with Concur, OpenInvoice, ServiceNow, and SAP would be an asset

• Valid Class 5 Driver's License

 

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

 

For this position you will be required to maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines. A driver's abstract will be one of the background checks requested in the pre-employment screening for the final candidate.

 

Note: The application deadline for this position is 11:59 PM MT June 4, 2025.

 

Job Post End Date: 06/05/2025

We operate in Canada, the United States and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus's downstream operations include upgrading, refining and marketing operations in Canada and the United States.
Our shares trade under the symbol CVE and are listed on the Toronto and New York stock exchanges.
Learn More http://www.cenovus.com/Our-company/Our-purpose-and-values
We have many inclusion and diversity networks that are open to all staff at Cenovus . These networks are voluntary, employee-led and executive-sponsored groups that increase awareness and influence practices and programs to enhance the experience of all staff whether they identify with the specific demographic or are allies.