Executive Assistant Full-time Job

Are you an experienced Executive Assistant seeking a new opportunity? Do you have great energy, perform well in stressful situations, and keep a positive attitude at work? If your answers is yes to both of these questions, we have an exciting position waiting for you!

In this role, you'll be supporting two Vice Presidents within the Supply Trading and Optimization group, the Vice President of Trading and the Vice President of Supply & Optimization. In this role, you'll be responsible for offering administrative, coordination, organizational, and information management support.

Our Supply Trading and Optimization team is highly respected and plays a vital role in Suncor’s success. By collaborating with key areas of our business including oil sands, production, refineries, and corporate, the Supply Trading and Optimization team adds value at every stage of Suncor’s value chain.

 

 

Minimum Requirements: 

• 5 years of senior administrative or executive assistant experience, with familiarity handling schedules, large amounts of information and multiple, competing priorities in a fast-paced environment 
• A High School Diploma or General Education Diploma (GED)
• Business Administration Certification or relevant higher-level education
• High proficiency in Microsoft Office; with emphasis on Teams, Excel, Outlook, Word and PowerPoint
• A high regard for collaboration, internal and external relationship building and strong communication skills, to work cross-functionally to carry out accountabilities, recommend solutions and implement continuous improvement opportunities
• Proactive and excellent time management skills, with the ability to retrieve information and make decisions quickly
• Ability to carefully handle sensitive matters or other information in a confidential nature; manage conflict and anticipate challenges
• A good understanding of administrative policies and procedures and general business operations
• Flexibility, given the dynamic nature of our work environment
• Excellent communication skills – both written and verbal
• Bilingualism an asset – English and French

 

Responsibilities:

• Oversee outlook calendars including oversight of travel and logistical support including compilation and submission of expense reports 
• Full coordination of Microsoft Teams Channels, meetings, off-sites, town halls and other events as required (room booking, technical set-up, catering, confirming participants, pre-reads, etc.) 
• Coordinate the preparation of agendas for leadership meetings, timely review, production and distribution of supporting documents/presentation materials and complete accurate record of proceedings and meeting minutes 
• Support other emerging priorities identified by the Vice President of Trading and the Vice President of Supply & Optimization
   

Location and other Key Details: 

• You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 – 6th Ave S.W. 
• This role is office based, hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs
• Our business professional roles follow internal compensation guidelines and the pay band will generally be based years of experience and scope of work

At Suncor, we produce and provide energy. Our values guide us in fulfilling our vision and represent who we are and who we aspire to be. We value safety above all else, we are stronger together, operational discipline is foundational to our business, we grow through curiosity and lifelong learning, and we act with integrity in everything we do.