All jobs within 500 km around Willowdale

Job Description:

Reporting to the Manager of the Confronting Anti-Black Racism Unit, the Support Assistant B will be a part of an administrative support team, providing assistance to the Confronting Anti-Black Racism Unit in the Community Resources Section, including key initiatives in relation to the Toronto Action Plan to Confront Anti-Black Racism areas.

Major Responsibilities:

• Performs varied administrative tasks involving the preparation, research, analysis, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.

• Assesses and analyses data and prepares and processes documents/statistical summaries/reports etc. 

• Drafts and distributes correspondence on behalf of Community Resources staff.

• Checks work for accuracy and conformity with regulations, policy and procedures.

• Corrects/resolves outstanding/incorrect items, identifying issues and recommends solutions. 

• Performs complex calculations.

• Directs, coordinates, schedules and trains assigned staff, checking and verifying work of assigned staff for accuracy.

• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. 

• Prepares presentation material, documents and reports, utilizing detailed layout and formatting.

• Co-ordinates and maintains a complex record/retrieval system. 

• Monitors, orders and maintains supplies/resource materials and equipment for unit and/or other locations.

• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria as it relates to the Community Resources Initiatives.

• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.

• Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments, tracks and submits monthly PCard transactions and receipts. 

• Assists with budget administration for unit, including processing of vendor invoices.

• Co-ordinates meetings, events and schedules, including equipment booking and arranging business travel, such as conference registration and accommodations.

• Takes/transcribes minutes and provides on-site support to events.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable experience performing clerical and administrative duties, including taking meeting minutes, drafting email communications and tracking of payments.

2. Considerable experience using various software packages including Microsoft Office software (i.e., Word, Excel, PowerPoint, Outlook and Access), SAP, WebEx and various data management software (i.e. Canva and Request for Purchasing Goods & Services (RPGS) system).

3. Considerable experience creating and formatting large complex documents, reports, charts, spreadsheets, presentations, contact and document logs and databases.

4. Experience supporting Black communities in various settings including civic engagement and community mobilisation.

You must also have:

• Excellent communication skills with the ability to compose correspondence, memoranda and transcribing minutes.

• Excellent organizational, analytical, problem solving and multi-tasking skills with the ability to be flexible and assess priorities, work within tight time constraints and meet deadlines.

• Excellent customer service skills, interpersonal and conflict management skills, with the ability to take initiative.

• Ability to deal effectively with all levels of staff, senior management, councillors, the public and external contacts in person, by telephone and in writing.

• Ability to work both cooperatively within a team and independently under time constraints.

• Ability to exercise independent judgement and discretion in dealing with confidential and sensitive information.

• Knowledge of general statistical techniques and practices, with the ability to make calculations accurately.

• Familiarity with governmental policies and procedures, related legislation, municipal government operations, council proceedings and political issues.

• Occasional ability to work evenings and weekends, as required.

• Ability to support Toronto Public Service values and a workplace culture that champions equity, diversity, and inclusion.

• Working knowledge of the Toronto Action Plan to Confront Anti-Black Racism and issues/solutions in relation to the Toronto’s Black communities is considered an asset.

Posting Period: 05-JUL-2024 to 12-JUL-2024

• Posting Period: 27-May-2024 to 31-July-2024

Major Responsibilities:
 

Under the supervision of the Captain, the Deckhand is required to perform duties of a varied nature on a vessel which include:

• Handles mooring lines and assists in the mooring of vessels.
• Performs general maintenance and related work as assigned on vessels, ramps and docks.
• Assists passengers getting on and off the vessel.
• Provides information to the public and responds to public enquiries.
• May be required to load and unload freight.
• May be required to collect tickets from passengers boarding the vessel and counts passengers, when required

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience and versatility on marine vessels.

2. Must be in possession of a valid MED A2 (Marine Emergency Duty Certificate) or DVS A2 (Domestic Vessel Safety Certificate)

3. Must be in possession of a valid Marine Basic First Aid

4. Must be in possession of a valid Marine Medical Certificate

You must also have:

• Ability to handle freight and assist passengers boarding and leaving vessel.
• Ability to deal tactfully and effectively with the public.
• Must be familiar with the Occupational Health and Safety Act and the Marine Occupational Safety & Health (MOSH) regulations that apply to this work.
• Must be physically capable of performing lifesaving and emergency duties.
• A Certificate of Fitness as prescribed by Transport Canada may be required.
• Must be able to work in all weather conditions.
• Must be available to work shift/weekend/overtime.

• Posting Period:  05-Jul-2024 to 26-Jul-2024

•  

The Strategic Public and Employee Communications (SPEC) Division delivers effective marketing and communications to the public and City staff. Through a centralized, centres of excellence approach that nurtures growth and opportunities for its staff, SPEC will focus on proactive storytelling that puts the City, and its divisions – as partners – at the centre. Integrated communications and marketing activities will align with the broader

organizational strategy and drive measurable impact.

SPEC, a high-performing and fast-paced division, is currently seeking a highly-skilled Senior Communications Advisor to join the division’s Public Education, Marketing & Creative Centre of Excellence. Successful candidates are seasoned communicators with a track record that clearly demonstrate creative communications approaches, are comfortable leading teams and have experience with issues management strategies and emergency communications. They will not shy away from challenges, will build and maintain strong relationships, have high political acumen, seek out unique communications opportunities, anticipate and manage risk, advocate for continuous improvement, be passionate storytellers for Toronto and commit to going above and beyond in service delivery and innovation.

Applicants interested in other Centres of Excellence are encouraged to apply for future opportunities. You will be prompted to indicate your preference in your application.

Major Responsibilities for all Senior Communications Advisor positions across SPEC Centre of Excellence Teams:

• Builds collaborative relationships with senior management, partner divisions, other interested parties, and staff across SPEC division to ensure effective implementation of communication tactics and to have oversight over emerging issues.
• Provides timely and knowledgeable strategic communications leadership and counsel as well as direction to City divisions on both a proactive and reactive basis.
• Provides strategic communication leadership after hours while on standby, after business hours and on weekends as directed.
• Responds in a timely manner to media and other requests for information on City programs and services and provides communications leadership when incidents or emergencies take place after hours.
• Monitors Council and Committee agendas and directives, interested parties, other municipalities, federal and provincial government announcements and legislation and media coverage to determine impact on the City and provides counsel to divisional management.
• Creates benchmarks and adopts a strategic approach that considers industry best practices to ensure communications are rooted in measurement and strategy.
• Manages and oversees the delivery of strategic communications/issues management services for highly sensitive, high-profile and contentious matters that have city-wide implications.
• Mentors and supervises staff within the division to promote best practices, provide advice and to establish a professional and well-respected communications service.

Public Education, Marketing and Creative Centre of Excellence team:

The Public Education, Marketing and Creative Centre of Excellence is responsible for creating compelling narratives to inform and educate the public through traditional, paid social and digital advertising campaigns and creative treatments to achieve strategic objectives. The Senior Communications Advisor needs to be a creative, out of the box thinker and storyteller.

Major Responsibilities:

• Embraces innovation and excels at visual storytelling while working to reach diverse audiences.
• Writes strong and compelling headlines and messaging.
• Creates and executes integrated marketing campaigns including measuring results
  and reporting.
• Brings complex ideas and information to life in accessible ways.
• Leads and collaborates to drive forward team’s annual objectives and special projects.
• Digital content creation, as well as working with third-party creatives and/or videographers, photographers or other vendors.
• Strengthens the City’s brand voice and identity.

Media Relations and Issues Management Centre of Excellence team:

The Media Relations and Issues Management Centre of Excellence is responsible for developing and delivering media relations and issues management strategies and activities for the City. The Senior Communications Advisor will provide leadership and counsel to the City including leading communications responses for reputational issues, providing crisis communications expertise, leading in rapid response situations and developing collaborative relationships across the organization.

Major Responsibilities:

• Leads a variety of complex programs and projects.
• Identifies and anticipates reputational risks, monitors and advises on emerging issues that can affect the City's brand and the achievement of its goals.
• Develops and operationalizes communication strategies that protect and/or enhance the City's reputation and ensures senior City officials are prepared in advance to respond to challenges.
• Provides communications leadership when events, major incidents, rapid response situations or declared emergencies as directed, working quickly and effectively across all platforms in challenging conditions.
• Serving as a spokesperson and conducting media training for key spokespeople.

Strategy and Relationships Centre of Excellence team:

The Strategy and Relationships Centre of Excellence is responsible for providing strategic, expert communications leadership to City staff including leading proactive and innovative strategy development and planning, project management, anticipating and coordinating strategic communications needs against corporate objectives and priorities, developing collaborative relationships, and monitoring and measuring results.

Major Responsibilities:

• Identifies, develops, and implements strategic and innovative, large-scale, multi-channel communications plans that detail results-oriented action plans that consider both internal and external proactive and reactive strategies, issue management, digital and media strategies and tactics that are rooted in measurement and strategy.
• Leads the development of overall strategy, the execution of communications campaigns and the management of budget to ensure corporate-wide issues are effectively managed.

• Project manages and measures and evaluates work while reporting out regularly to senior leaders.
• Leads and co-ordinates project teams to ensure that all communications strategies and corporate-wide issues are managed effectively.
• Works closely with senior City leaders and staff to build strong relationships and establish clear priorities.

Key Qualifications of all Senior Communications Advisor positions across SPEC Centre of Excellence Teams:

1. Post-secondary education in a discipline pertinent to the job function, such as Journalism, Communications, Marketing or combined equivalent of education and experience.
2. Extensive experience in a Corporate Communications, Public Affairs or Marketing environment in a major public or private sector organization.
3. Extensive experience in proactive and responsive strategic communications, media relations, issues management and crisis communications and experience providing advice to senior staff and officials in these areas.
4. Extensive experience in developing effective strategies to make data and evidence informed decisions for ongoing media, social media and issues monitoring, research, and analysis, pivoting as necessary and capturing lessons learned.
5. Proven ability to provide leadership to communications, staff and other interested parties.
6. Proven ability to influence and build collaborative relationships across a broad spectrum of stakeholders, both internal and external to the organization.
7. Ability to handle sensitive and confidential information with a high degree of discretion and professionalism.
8. Excellent organizational skills and attention to detail, with the ability to work in a high-volume, high-stress and politically sensitive environment, while delivering a high-volume of projects under tight deadlines.
9. Superior oral and written communication skills along with proven and excellent writing and editing skills for media and other audiences.
10. Knowledge of outreach techniques for diverse audiences including multilingual and specialized media and community organizations, applying an inclusive and culturally sensitive lens to communications.
11. A team player, with a passion for serving the people of Toronto and telling the City’s stories.
12. A proven storyteller who has passion and experience for bringing together compelling narratives that resonate with people.
13. Training in Incident Management System (IMS) and knowledge of emergency management best practices is considered an asset.
14. Experience as a media spokesperson an asset.

• Posting Period: 8-Jul-2024 to 22-July-2024

The Administrative Assistant 1 provides senior level administrative support to the Executive Director Financial Planning Division. Your executive-level administrative skills will be relied upon daily to deliver on the goals and objective of the Division. Your excellent communication, organization, time management and critical thinking skills, combined with your customer service focus, diplomacy and tact will be relied upon for the Division’s success.

Major Responsibilities:

Your responsibilities as an Administrative Assistant 1 will focus on performing a variety of specialized administrative support to assist with the day-to-day management operations and coordination of complex projects and/or program related functions, specifically:
 

• Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, phone calls, and initiates responses.
• Manages and schedules daily appointments and activities; arranges meetings; and business travel. Organizes the schedule of the Executive Director with special consideration to requests from the Mayor's office, city councillors, the Chief Financial Officer and Treasurer, and other City and Agency officials.
• Co-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff. Co-ordinates the development and implementation of secretarial and administrative standards and procedures for the Division. May direct and train, on a daily basis, clerical support services on divisional processes and procedures.
• Receives and provides initial response including initial data collection related to telephone calls and correspondence from clients and staff and refers for appropriate action.
• Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitrations, letters of discipline, contingency planning, restructuring and downsizing initiatives, and position termination. May attend and take minutes at grievance hearings.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Proof-reads own and other's material.
• Monitors all key reports required for committees and council and ensures deadlines are met. Reviews council and standing committee agendas and reports flagging items that will impact on operations. Identifies issues and initiates responses.
• Participates in the development of communication strategies and prepares and co-ordinates communications material within the department/division including newsletters, bulletins and flyers.
•  
• Co-ordinates and maintains the records management system.
• Handles, prioritizes and/or redirects inquiries and/or provides information and guidance to staff, Mayor's office and councillors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, protocols.
• Performs highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices.
• Prepares complex calculations and analysis of data, including the monitoring of expenses and participates in compiling data for forecasting and budgeting.
• Operates computers utilizing and manipulating a variety of desktop applications and corporate systems. Prepares presentation materials.
• Attends various meetings, events, hearings, and acts as the unit representative.
• May review applications from the public and handle special projects.
• Co-ordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, food services, printing of conference materials, registration. Takes/transcribes minutes and follows-up taking action when necessary.
• Maintains petty cash, as required from time to time.
• Monitors tracks and reports attendance management.
• Maintains a continuous awareness of corporate and departmental administrative systems and procedures, organizational structure and major activities in order to provide effective administrative assistance.

Key Qualifications:
 

1. Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
2. Considerable experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
3. Considerable experience in the preparation and drafting of standard correspondence, reports, presentations and charts/tables, editing the layout and formatting of complex reports, presentations, correspondence, charts and tables, and statements to Members of Council, Council or Committees.
4. Considerable experience preparing agendas, taking minutes at meetings and identifying items for follow up.
5. Experience annotating and/or summarizing complex data, reports, briefing notes and/or committee/council reports.
6. Experience in municipal operations that may also include but not limited to knowledge of legislation, bylaws and policies related to municipal operations.
7. Strong analytical and problem-solving skills in combination with the ability to perform duties under minimal supervision in a politically sensitive and fast paced environment, using sound judgement and discretion including handling of confidential materials and information.
8. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
9. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, assess situations to determine importance, urgency and risks, and make clear decisions or deal with conflicting priorities and work demands.
10. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels and with external partners and stakeholders.
11. Excellent communication skills, both orally and in writing.
12. Must be resourceful, adaptable and possess a high degree of initiative.
13. Ability to provide work direction to other support staff.
14. Ability to research and prepare information in a timely manner.
15. Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary.
16. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 2 to less than 3 years
Computer and technology knowledge: Multi-line switchboard, word processing software, central reservation system (CRS)
Security and safety: Bondable and Criminal record check

Location: 2694 Brookdale Avenue Cornwall, ON K6J 5Y2
Shifts: Day, Evening, Night, Weekend, Shift, To be determined, Morning, 15:00 to 22:00
Transportation information: Own transportation and Public transportation is not available
Work setting: Hotel, motel, resort and Rural area

Physical Requirements:

• The candidates should possess a strong attention to detail, ensuring accuracy and precision in their work
• The candidates should be adept at thriving in a fast-paced environment, managing tasks efficiently
• The candidates should be comfortable standing for extended periods, as required by the job
• The candidates should be able to work under pressure, maintaining composure and effectiveness in challenging situations

Other Requirements:

• The candidates should demonstrate a strong client focus, prioritizing customer satisfaction and needs
• The candidates should exhibit dependability, ensuring consistency and trustworthiness in their work
• The candidates should possess efficient interpersonal skills, facilitating effective communication with team members and clients
• The candidates should demonstrate excellent oral communication skills in conveying information clearly and professionally
• The candidates should showcase excellent written communication skills for effective documentation and correspondence
• The candidates should be flexible, adapting to changing circumstances and tasks as required
• The candidates should exercise good judgment in decision-making and problem-solving situations
• The candidates should be organized in their work, maintaining order and structure in tasks and responsibilities
• The candidates should be reliable, consistently delivering on commitments and tasks
• The candidates should be team players, fostering collaboration and positive interactions within the team

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and process group arrivals and departures
• The candidates should be able to take, cancel, and change room reservations, provide information on hotel facilities and services, and offer general information about points of interest in the area
• The candidates should be able to investigate and resolve complaints and claims, process guests’ departures, calculate charges, and receive payments
• The candidates should be able to balance cash, complete balance sheets, cash reports, and related forms, and maintain an inventory of vacancies, reservations, and room assignments
• The candidates should be able to follow emergency and safety procedures, perform clerical duties such as faxing, filing, and photocopying, and answer the telephone, relay telephone calls, and messages
• The candidates should be able to assist clients/guests with special needs, handle wake-up calls, perform light housekeeping and cleaning duties, and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume and Cover letter) through the below-mentioned details

By email
sandra@super8cornwall.com

In person
2694 Brookdale Avenue
Cornwall, ON
K6J 5Y2
Between 08:30 a.m. and 04:30 p.m.

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Position Purpose
Reporting to the Lead Officer, Administrative Support, the incumbent performs a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assists with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

• Financial Transactions: Perform activities such as data entry, book keeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies. Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity. Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations. Administer petty cash for the sector.
• Payroll: May be required to provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources. 
• Reporting: Provide various simple- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.è
• Records Management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in producing reports.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism – French and English (spoken and written).

#LI-Onsite

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 3 to less than 5 years
Area of specialization: Structural metal or steel
Equipment and machinery experience: Grinder, drills, and cutting torches
Own tools/equipment: Steel-toed safety boots and welding helmet

Physical Requirements:

• The candidates should be capable of handling physically demanding tasks

Other Requirements:

• The candidates should be reliable in meeting deadlines and commitments, and well-organized in their work
• The candidates should be effective team players who are well-organized in their work and reliable in meeting deadlines and commitments

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to weld or bolt sections together and lay out reference points and patterns
• The candidates should be able to assemble, fit plates and sections, and install fabricated components to form structures
• The candidates should be able to rig, hoist, and move materials within the worksite and to storage areas

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
toni@imwmetalworks.com

In person
196 Chrislea Road suite 2
Woodbridge, ON
L4L 8V1
Between 10:00 a.m. and 02:00 a.m

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’
Security and safety: Bondable

Location: 4100 Steeles Ave W, Woodbridge, ON L4L 3S8
Shifts: Day, Evening, Weekend, Shift
Transportation information: Public transportation is available, Own transportation
Work setting: Fast food outlet or concession, Restaurant
Supervision: Food service counter attendants and food preparers, Food and beverage servers, 5-10 people, 3-4 people

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment, and be physically demanding
• The candidates should be able to work in tight deadlines
• The candidates should be able to sit, stand, walk, bend, crouch, and kneel for extended periods

Other Requirements:

• The candidate should be client focus and flexible
• The candidates should have excellent oral communication and efficient interpersonal skills

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to establish methods to meet work schedules
• The candidates should be able to supervise and co-ordinate activities of staff who prepare and portion food
• The candidates should be able to train staff in job duties, sanitation and safety procedures
• The candidates should be able to estimate and order ingredients and supplies
• The candidates should be able to ensure food service and quality control, prepare and submit reports
• The candidates should be able to address customers’ complaints or concerns, establish work schedules
• The candidates should be able to maintain records of stock, repairs, sales and wastage, must have knowledge of the establishment’s culinary genres

Benefits:

• The candidates will get group insurance benefits, vision care benefits, health care plan, and dental plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
hiring.wendys@gmail.com

This position requires performance with a wide range of clerical tasks such as inspecting/checking packages, invoices/waybills andentering/keying-in information into UPS systems and databases. Make Phone calls, customer inquiries and complaints and make necessary updates/corrections to ensure proper package delivery. These position requires extensive sitting, standing, walking, and handling of packages weighing up to 70 lbs. unassisted within the warehouse and/or warehouse offices. Must be comfortable working in a fast-paced, highly time sensitive and somewhat physically demanding environment, exposure to extreme temperatures and have good organizational, communication and teamwork skills. Employees in these positions need to be able to type 30 words per minute at a 90% accuracy rate and have working knowledge of Microsoft Windows and Microsoft Office Suite (Word, Excel).

Shift Time: Monday to Friday -6:00 PM - 11:00 PM shift start (3-5 hours) - flexibility with start and end times expected

Key Responsibilities:

• Screens incoming calls
• Perform checks on packages (check labels, packaging, invoices) and scan packages
• Keys data accurately within time specific deadlines into UPS systems
• Checks and forwards legal documentation
• Provides administrative support to Management team
• Good attention to detail

Qualifications:

• Excellent communication skills
• Typing speed of 30+ words per minute with 90% accuracy
• Ability to work in a fast-paced environment
• Availability to work flexible shift hours

• Ability to lift up to 70lbs

• WAREHOUSE EXPERIENCE IS AN ASSET

COMPENSATION AND BENEFITS:

• $17.30per hour, 12 months’ merit increases (annual appraisal)
• Extended Health & Dental benefits for employee and family: Effective 1st of the month following 3 months of service
• 2 weeks’ paid vacation after 1 year of service (3 weeks after 5 years, 4 weeks after 10 years, 5 weeks after 20 years, 6 weeks after 25 years)
• 5 personal days after 60 days’ initial probation
• Weekly payments/direct deposit – every Friday

The Payroll Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing payroll and general administrative support for the Ottawa location.

Responsibilities

• Timecard reviews and adjustments
• Generate and facilitate review of CCO, CATS report weekly
• Generate employee roster report and facilitate review
• Facilitate tracking of pay progression and make adjustments as needed
• Track and flag sick/vacation usage to departments leaders
• Invoice payment and tracking
• VISA imaging and allocation
• Process invoices on APS
• Follow up on open POs to ensure we are receiving invoices on time
• Manage badge accesses into the building
• Lead day one (1) onboarding for new hires / seasonal hires
• Filing GCS, quality, and safety documentation
• Maintaining key safety and quality trackers
• Provide ongoing support for the Ottawa Team

Qualifications

• Three – five years of administrative experience required
• Successful completion of an administrative/office management program preferred
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and strong organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity
• Experience with payroll and invoicing programs
• Previous Payroll experience an asset
• Kronos and SAP experience an asset
• Microsoft office experience required

The Maintenance Technician III supports the FedEx industrial maintenance of material handling to complete preventative and predictive maintenance and repair of material handling systems. Will utilize prescribed processes as they relate to mechanical power transmission, electrical, PLC/controls, welding/fabrication and other industrial maintenance related systems. May troubleshoot component and systems issues.

ESSENTIAL FUNCTIONS

• Under minimal supervision, provides preventative and predictive maintenance, troubleshooting and repair of material handling systems through demonstrated proficiency in mechanical power transmission and electrical with working knowledge of PLC/controls and welding/fabrication
• Adheres to all applicable safety standards and promotes a safe work environment by attending safety meetings and required trainings and addressing all safety concerns
• Will interpret electrical or mechanical schematics, manufacturer’s manuals and engineering specifications to troubleshoot, diagnose and repair system faults and failures or determine escalation
• Responds to sort calls to diagnose problems and make repairs
• Ability to utilize the Enterprise Asset Management (EAM) software to enter and retrieve prescribed data
• Complex skills required in diagnosing and troubleshooting mechanical, electrical and/or PLC/controls failures
• May rely on higher level Technicians in complex control systems issues
• May begin to read PLC and have the ability to burn EEPROMs
• May begin to assist lower level technicians
• May begin to develop scopes of work and project plans for small scale projects to be executed at a local level
• May be required to work a flexible schedule including all days and shifts as the business need dictates.
• Performs other duties as assigned

Examples of what you can expect to learn in the Tech III level (does not include all areas/responsibilities).

Mechanical

• Understand power transmission concepts, such as gear ratios, service factor, horsepower and frame size to repair/replace a failed gearbox and/or motor when the correct replacement parts are not available
• Understand mechanical design concepts to be able to replace failed pulleys and bearings with replacements that don’t match design without impacting performance of a conveyor (speed, torque, etc.)
• Can read, interpret and create or modify mechanical drawings

Electrical

• Use a digital multimeter to resistance test de-energized circuits.
• Troubleshoot and diagnose both the power and the control branch of motor controls circuits.
• Read, interpret and create or modify electrical drawings/schematics

PLC/Controls

• Go online with PLC processors to aid in troubleshooting
• Burn EEPROMs
• Understand PLC networks, such as ControlNet, DeviceNet, etc.

Welding or Fabrication

• MIG, stick and TIG weld in all positions.
• Understand difference between structural and non-structural welds and when to apply them
• Repair broken components where factors such as position or load may impact the repair, such as motor mounting plates or conveyor legs.
• Use vertical mill/drill and other machining tools

MINIMUM EDUCATION

• High School Diploma or GED required
• Certificates in Industrial Maintenance/Mechatronics, electrical or mechanical trade or related area and an associate degree in a related area preferred.

MINIMUM EXPERIENCE

• Four (4) years experience in Industrial Maintenance with proficiency in knowledge and demonstrated skills in mechanical power transmission, electrical and working knowledge of PLC/Controls and welding/fabrication skills through job experience, related military experience and/or related education required.
• Multiple certificates and degrees may be assessed by manager and HR to determine relevancy to minimum qualifications and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to follow procedures as directed by work orders or high-level technicians/management
• Ability to interpret electrical or mechanical schematics, manufacturer’s manuals and engineering specifications to troubleshoot, diagnose and repair system faults and failures or determine escalation
• Ability to utilize the Enterprise Asset Management (EAM) software to enter and retrieve prescribed data
• Ability to solve mechanical or electrical problems, which may include understanding of engineering formulas
• Ability to diagnose mechanical power transmission, electrical or PLC/controls issues by troubleshooting at multiple component and system level
• Effective verbal and written communication within own department to peers, managers, and outside vendors to convey technical data and needs
• Need to collaborate successfully with department, operations, vendors and support teams that failures or projects may require
• Software skills, including Microsoft Office suite and other web-based applications

• Possess time management and organizational skills

JOB CONDITIONS

• Will need to use hand tools and possibly power tools
• May be working in hot or cold temperatures
• May need to stand, walk, bend, stoop and squat

Additional Details:Schedule: Monday - Friday or Sunday - Thursday 3:00PM - 11:30PM

• Location: 45 Di Poce Way, Woodbridge, ON L4H 4J4, Canada