3403 Jobs Found
Administrative Assistant Full-time Job
Administrative Jobs BramptonJob Details
CLOSING DATE: April 28, 2024
AREA OF RESPONSIBILITY:
This position is responsible for administrative, customer service systems support, payroll timekeeping activities and communication support for the Transit Department, to ensure functional efficiency and operational needs are achieved. Typically works under general direction.
KEY RESPONSIBILITIES
- OPERATIONAL ACCOUNTABILITY - PAYROLL TIMEKEEPING
- Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
- Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Maintenance and Operations staff and works closely with Payroll Services to ensure deliverables meet payroll deadlines.
- Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
- Pro-actively identifies issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
- Ensure daily functions are performed according to City Policies and Collective Agreements.
- CUSTOMER SERVICE AND COMMUNICATION SUPPORT
- Provide front-line assistance by serving walk-in customers and answering the office telephone line.
- Answer queries and prioritize requests from external customers and internal Transit customers.
- Administer the lost & found program; log and respond to customer enquiries in a timely manner, organize and maintain lost & found room, disperse items appropriately.
- Handle fare media sales involving cash and credit transactions, including Presto and ticket sales.
- Administer the senior transit pass program; verify documentation; issue pass; maintain records.
- Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
- Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
- Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
- Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
- Organize meeting requests, attendance, or other related requests; book and arrange conference rooms, resources, travel arrangements, conference registration, accommodation, and refreshments as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
- Take meeting minutes, prepare and distribute agenda and minutes of meetings by established timelines and ensure that all necessary files and information are available in support of a smooth and efficient meeting.
- RECORDS MANAGEMENT
- Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
- Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
- Ensure the confidentiality and security of employee and department files.
- Assist with ensuring all audit requirements are met.
- ADMINISTRATIVE AND FINANCIAL SUPPORT
- Provide backup administrative support that includes timekeeping, front office administrative assistance and front counter duties.
- Maintain up-to-date employee and payroll files, documentation and correspondence.
- Ensure necessary sign-offs and approvals meet audit requirements and confidentiality.
- Using knowledge and insights gained in working with internal staff and through access to information, identifies concerns and suggests ways to improve process or to resolve issues.
- Prepare purchase requisitions, process invoice payments and reconcile expense items.
- TEAMWORK AND COOPERATION
- Contribute to a healthy team environment.
- Work well within diverse groups to support operational goals and objectives.
- May be requested to represent the payroll or administrative function at meetings or events.
- Demonstrate corporate values at all times.
SELECTION CRITERIA:
EDUCATION:
- Post-secondary certificate or diploma in Business or Office Administration or equivalent experience.
- Working towards a payroll certificate would be an asset.
REQUIRED EXPERIENCE:
- Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
- Experience working in a unionized environment, specifically ATU, is a definite asset.
OTHER SKILLS AND ASSETS:
- Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
- Aptitude for figures with a strong attention to detail, accuracy and follow up.
- Must demonstrate tact, diplomacy, confidentiality and good judgment.
- Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
- Ability to work independently to meet fixed deadlines.
- Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.
LI-AV
**Various tests and/or exams may be administered as part of the selection criteria.
Alternate formats will be provided upon request.
Interview: Our recruitment process may be completed with video conference technology.
Administrative Assistant
City Of Brampton
Brampton - 77.45kmAdministrative Jobs Full-time
58,307 - 65,596
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Human resources officer Full-time Job
Human Resources BramptonJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates need experience of 7 months to less than 1 year
Other Requirements:
- The candidate should be able to work in an organized way and also work with being focused on the client
- The candidate should be someone who can judge, reliable and also a team player
- The candidate should have accuracy
Responsibilities:
- The candidate should be able to identify current and prospective staffing requirements and also prepare and post notices and advertisements
- The candidate should be able to collect and screen applicants and also review candidate inventories
- The candidate should be able to contact potential applicants to arrange interviews, co-ordinate and participate in selection and examination boards to evaluate candidates and also notify applicants of results of selection process and prepare job offers
- The candidate should be able to organize and administer staff consultation and grievance procedures, determine eligibility to entitlements and arrange staff training and also supervise personnel clerks performing filing, typing and record-keeping duties
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.
By Email:
mohihiringservices@gmail.com
Human resources officer
Mohi Hiring Services
Brampton - 77.45kmHuman Resources Full-time
28
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Sales Representative Full-time Job
Sales & Retail StratfordJob Details
6 Month Contract
As a Route Sales Representative, there are two main accountabilities: (1) selling and developing the business and (2) servicing customers through delivery and merchandising. You will be responsible for developing and sustaining a growing snack foods business to an assigned group of retail customers, for example, grocery, gas and convenience stores.
What you can expect from us:
- Competitive Compensation
- A flexible working environment that promotes a healthy work-life balance
- A dynamic and inclusive culture that promotes you to bring your whole-self to work
- A supportive team that will encourage your professional growth and development
- An opportunity to be meaningful and impactful within your work and projects
- An opportunity to give back to the community with our Always on Volunteer 360 Program
- An organization that aims to use their scale, reach and expertise to build a more sustainable world
Responsibilities
- Identifying changing customer needs through a constant review of the highest selling products
- Frequent communication with store managers
- Developing all assigned accounts relative to sales volume, market share, product distribution, space allocation and customer service objectives
- Selling and executing national and local promotions, soliciting placement of incremental marketing equipment, displays, racks and selling product inventory for customer volume demands
- Managing inventory to ensure balanced accounts and fresh products for customers
- Executing hands on activities: managing product placement on shelves, increasing shelf facings and racks, handling carton returns, inventory movement and cleaning shelving and racks
Qualifications
- High School diploma required, University/College education is an asset
- Valid full G driver’s license or class 5 driver’s license
- A car or reliable, consistent access to a car and a clear/clean driving record
- Scheduling flexibility: work schedule can vary (weekends/holidays included)
- Previous sales experience with a consumer-packaged goods or retail organization preferred
- Outstanding organizational skills (able to handle multiple priorities, problem solve, meet targets
- Great with people and excellent communication skills
#PFCSales
Sales Representative
PepsiCo
Stratford - 144.43kmSales & Retail Full-time
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Administrator Full-time Job
Administrative Jobs OakvilleJob Details
Application Deadline:
05/02/2024
Address:
360 Oakville Place Drive
Job Family Group:
Wealth Sales & Service
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
- Collaborates with internal and external stakeholders in order to deliver on business objectives.
- Organizes and files records of office activities and business transactions.
- Administers a filing system to ensure the availability of reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Maintains office supplies inventory and orders.
- Schedules meetings and coordinates meeting facilities and set-up.
- Liaises with internal and external partners to coordinate changes to premises (e.g. relocations, office planning) with minimal interruptions to business operations.
- Identifies and escalates all irregularities and discrepancies to management.
- Performs various operational activities to meet business objectives, client needs, and maintain overall service levels.
- Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related activities; ensures proper documentation and administration of decisions.
- Meets high quality service standards to maximize relationship retention and growth.
- Identifies and escalates all irregularities and discrepancies to management and compliance as per guidelines.
- Follows through on risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, act in their best interests, and ensure an effectively run function.
- Protects the Bank's assets and complies with all regulatory, legal and ethical requirements.
- Completes standardized tasks under supervision.
- Performs initial problem solving within given rules/limits & escalates when required.
- Broader work or accountabilities may be assigned as needed.
Qualifications:
- Post-secondary degree in related field of study desirable.
- Basic knowledge learned on the job.
- Verbal & written communication skills - Basic (in business environment).
- Organization skills - Basic (in business environment).
- Collaboration & team skills - Basic (in business environment).
Compensation and Benefits:
$31,600.00 - $41,100.00
Administrator
BMO CANADA
Oakville - 53.44kmAdministrative Jobs Full-time
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Senior Java Developer Full-time Job
IT & Telecoms TorontoJob Details
As a Senior Developer you will join a highly talented team that develops & maintains high-availability low-latency real-time systems in the Foreign Exchange (FX) trading space in RBC Capital Markets.
You will work on exciting projects that include building new applications and enhancing the existing ones covering FX trade capture and process flows
You will exhibit an engineering mind-set, be versatile, display leadership qualities and be enthusiastic to take on new problems across the full technology stack.
What will you do?
-
Contribute to the overall design and development of RBC’s FX trade management systems.
-
Collaborate closely with product owner, business analysts as well as business users including sales and trading to understand needs and translate them into system requirements.
-
Develop a deep understanding of the trade processing flows in RBC .
-
Proactively seek out knowledge about new technologies and how they can be used to solve current and foreseeable challenges
-
Set high development standards by developing high-performant, reusable, reliable and efficient systems.
-
Lead and guide other developers to elevate the entire team’s skillset and mind-set.
-
Provide Level 2 support as needed
What do you need to succeed?
Must-have
-
7+ years’ experience in designing and developing enterprise systems (multi-threaded, low latency Java based systems is a MUST).
-
5+ years’ hands on experience in designing and developing applications from scratch using Spring framework
-
Strong understanding of multithreading and concurrency in Java 8 or later.
-
Experience Design patterns and principles
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Good knowledge of relational databases and any messaging technology ( e.g. Solace/IBM MQ/Kafka)
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Excellent communication, including the ability to simplify technical details into human terms, and interact with non-technical parties such as product owners and business analysts.
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Knack for writing clean, readable java code with unit tests
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Ability to multi-task effectively and provide timely updates
Nice-to-have
-
Business knowledge of Capital Markets areas previously supported (any asset class).
-
Experience with ‘Agile’ style development methods
-
DevOps experience with continuous integration/delivery best-practices, technologies and tools such as GitHub, Jenkins, Nexus, JIRA, Confluence, Ansible, SonarQube, Checkmarx.
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
-
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
-
Participation in a re-engineering project to streamline and optimize the estate.
-
Make a difference - do mission critical work in the most sophisticated capital markets business in Canada
-
Join a high performance, delivery oriented, international technology team
-
Leaders who support your development through coaching and managing opportunities
-
Ability to make a difference and lasting impact.
#Ll-Hybrid
#Ll-POST
#TECHPJ
ROAR- 657655500
Job Skills
Active Learning, Agile Methodology, Application Integrations, Detail-Oriented, Enterprise Application Delivery, Group Problem Solving, Programming Languages, Software Development Life Cycle (SDLC)
Additional Job Details
Address:
RBC CENTRE, 155 WELLINGTON ST W:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Capital Markets
Job Type:
Regular
Pay Type:
Salaried
Application Deadline:
2024-05-03
Senior Java Developer
Royal Bank Of Canada
Toronto - 66.9kmIT & Telecoms Full-time
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Operations Administrator Full-time Job
Administrative Jobs TorontoJob Details
Application Deadline:
05/02/2024
Address:
30 St. Clair Avenue West
Job Family Group:
Wealth Sales & Service
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
- Collaborates with internal and external stakeholders in order to deliver on business objectives.
- Organizes and files records of office activities and business transactions.
- Administers a filing system to ensure the availability of reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Maintains office supplies inventory and orders.
- Schedules meetings and coordinates meeting facilities and set-up.
- Liaises with internal and external partners to coordinate changes to premises (e.g. relocations, office planning) with minimal interruptions to business operations.
- Identifies and escalates all irregularities and discrepancies to management.
- Performs various operational activities to meet business objectives, client needs, and maintain overall service levels.
- Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related activities; ensures proper documentation and administration of decisions.
- Meets high quality service standards to maximize relationship retention and growth.
- Identifies and escalates all irregularities and discrepancies to management and compliance as per guidelines.
- Follows through on risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, act in their best interests, and ensure an effectively run function.
- Protects the Bank's assets and complies with all regulatory, legal and ethical requirements.
- Completes standardized tasks under supervision.
- Performs initial problem solving within given rules/limits & escalates when required.
- Broader work or accountabilities may be assigned as needed.
Qualifications:
- Post-secondary degree in related field of study desirable.
- Basic knowledge learned on the job.
- Verbal & written communication skills - Basic (in business environment).
- Organization skills - Basic (in business environment).
- Collaboration & team skills - Basic (in business environment).
Compensation and Benefits:
$31,600.00 - $41,100.00
Operations Administrator
BMO CANADA
Toronto - 66.9kmAdministrative Jobs Full-time
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Retail Sales Associate Full-time Job
Sales & Retail TorontoJob Details
The tight-knit Bell Retail team lives and breathes the latest technology, thrives in a fast-paced environment and loves finding the perfect solution for our customers. We’re proud to offer our customers the best wireless, internet, TV, home phone products and services at Bell and The Source stores across Canada.
Responsibilities / Job Description
Bring your personality to the job
• You love helping people find the products that will make their lives better
• You’re passionate about new technology and ready to explain it to anyone, from an expert to a novice
• You thrive in a fast-paced environment and have a flexible schedule
• Experience in Retail Sales, Customer Service or Hospitality is a definite asset
• At Bell, we don’t just accept difference—we celebrate it!
Get benefits and build a career path
• We recognize your hard work through incentives, rewards, and employee discounts on services
• Full benefits package for full-time and part-time employees
• Online and in-class training to develop your skills, along with opportunities for career growth and promotions
• We also provide a flexible schedule that offers Full and Part Time hours
Build great customer experiences that keep customers coming back to our stores
• Be able to build a connection with customers to find the right products and services for them
• Provide a great experience and build loyalty with every customer, every day
• Enjoy the challenge of hitting sales targets
• Be excited to learn about new technology and services
• Speak another language? We welcome any second language (French, Mandarin, Cantonese, Korean, Tagalog, Hindi, Punjabi, Thai, and more)
#EmployeeReferralProgram
Retail Sales Associate
Bell Canada
Toronto - 66.9kmSales & Retail Full-time
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Millwright Full-time Job
Maintenance & Repair OshawaJob Details
As our Millwright, you will provide support to the department and Superintendent.
Position Overview:
- Responsible for welding, ironwork, or mechanical related tasks.
- Accurately and effectively uses various types of millwright precision tools.
- Responsible for safe use of equipment including forklift, skid steer loader, scissor lifts, and power tools.
- Reads and understands construction drawings, including providing accurate layout of the work and building to drawings and specifications.
Qualifications Needed:
- Appropriate level of experience in industrial mechanics or enrolled in an Apprenticeship Program.
- Valid driver’s license and reliable vehicle are required.
- Must be able to work a 21/7 work rotation with extended time away from home.
- Own and maintain basic trade tools.
Want to know more? Apply through our career board. First time applicants will need to complete a profile. Or send your resume to careers@fwsgroup.com
Millwright
FWS Group Of Companies
Oshawa - 91.21kmMaintenance & Repair Full-time
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Human resources coordinator Full-time Job
Human Resources TorontoJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 7 months to less than 1 year
Location: 16 Annapearl Ct North York, ON M2N 4H5
Physical Requirements:
- The candidates should be organized, exhibiting strong teamwork skills, reliability, and a commitment to values and ethics
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorization (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to plan and control budgets and expenditures, establish and implement policies and procedures, administer benefit employment equity and other human resources programs, manage contracts, and oversee payroll administration
- The candidates should be able to plan, develop, implement, and evaluate human resources policies and programs, advise managers and employees on the interpretation of human resources policies, benefit programs, and collective agreements, train, direct, and motivate staff, plan, develop, and implement recruitment strategies, research and prepare occupational classifications, job descriptions, and salary scales, and coordinate employee performance and appraisal programs
- The candidates should be able to manage training and development strategies, oversee the analysis of employee data and information, research employee benefits and health and safety practices, and recommend changes, advise senior management, respond to employee questions and complaints, hire, train, and supervise staff, recruit and hire staff, conduct performance reviews, and propose improvements to methods, systems, and procedures
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details
By email
jobsaceclean@gmail.com
Human resources coordinator
Ace Cleaning Services Toronto
Toronto - 66.9kmHuman Resources Full-time
36.06 - 40
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Sales Associate Part-time Job
Sales & Retail ConcordJob Details
At Rogers, we believe in fostering an environment that inspires personal growth, building careers, and creating an inclusive future for everyone. If you’re passionate about technology, enjoy connecting with people, and thrive in a supportive team environment, consider exploring the following opportunity!
Sales Associate
What does it mean to join our Rogers Team?
At Rogers, our retail team is the heart of our success. Our Sales Associates are outgoing and approachable team members who understand that our customers rely on technology to enhance and simplify their lives and stay connected. We are excited to show customers how our latest products and services can help, delivering best in class customer experiences in our retail stores
As a Sales Associate, you can expect to:
- Enhance the retail experience in our stores, by providing best in class service and value-added solutions to our customers
- Promote Rogers & Fido brands, including Rogers Mastercard
- Engage and grow your customer base with personalized communication and outreach to customers via phone calls and business text messaging
- Participate in community events and outreach efforts to support local small businesses.
- Operate with a creative spirit that can adapt to an ever-changing environment while enjoying the thrill of hitting sales goals
What’s in it for you:
- Competitive compensation plus commissions
- One of the best flex health benefits, RRSP, TFSA and Pension plans in Canada
- Mental Health and Support benefits- 100% coverage
- Employee and Family Assistance Program benefits
- Employee discounts that can offer up to 50% off our Rogers & Fido products and services
- A commitment to fostering an inclusive and diverse workplace where all our team members can bring their whole selves to work
- A flexible schedule, including evenings & weekends (Min 20 hours/week)
- Career growth and development opportunities
What we’re looking for:
- You are great with people and are passionate about delivering an exceptional customer experience
- You love being part of a team and are a great collaborator
- You are excited and inspired by technology
- You meet the minimum age of majority in your province
After you apply, watch your email
Candidates will be required to complete an online assessment as a next step. If you are selected to move forward in the process, our recruitment team will reach out to you discuss the position further. Successful candidates will be required to provide consent for and pass Background Check requirements.
Schedule: Part time
Shift: Variable
Length of Contract: No Selection
Work Location: 1 Bass Pro Mills Drive, Kiosk E3(5346), Concord, ON
Travel Requirements: Up to 25%
Posting Category/Function: Retail (In Store / Hourly) & Sales and Service
Sales Associate
Rogers
Concord - 78.92kmSales & Retail Part-time
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General labourer farm Full-time Job
General Category TorontoJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided
Location: Kingsville, ON
Shifts: Day, Evening, Weekend, Early Morning, Morning
Work setting: Rural area
Physical Requirements:
- The candidates should have experience in fruit and vegetable combination farming and be comfortable working at heights as part of their responsibilities
- The candidates should be able to work in wet or damp conditions, hot conditions, and cold or refrigerated conditions
- The candidates should be able to thrive in a fast-paced environment, work efficiently under pressure, and handle repetitive tasks efficiently
- The candidates should be physically fit for tasks that involve handling heavy loads and are physically demanding, demonstrate meticulous attention to detail, and have good hand-eye coordination
- The candidates should have the ability to distinguish between colors and be adaptable to a combination of sitting, standing, and walking throughout the workday
- The candidates should be comfortable standing for extended periods, walk as part of their regular tasks, and perform bending, crouching, and kneeling as needed
- The candidates should possess manual dexterity to handle tasks efficiently
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorization (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to clean crops, perform clipping, and deleafing, grade crops, clean greenhouses, and hand-harvest vegetables
- The candidates should be able to lower crops, mix fertilizer, and plant, cultivate, and irrigate crops, sucker plants, tie plants, and work with a vertical farming system
- The candidates should be able to perform weeding, fertilize and spray crops, harvest crops, and operate and maintain farm machinery and equipment
- The candidates should be able to detect disease and health problems in crops, livestock, and poultry, examine produce for quality, and prepare it for the market
- The candidates should be able to transplant seedlings or rooted cuttings, spray or dust plants with insecticides and fungicides, report signs of insect or disease damage, and assist in pruning trees, shrubs, and plants
- The candidates should be able to apply fertilizers, water, and tend to plants, lawns, and/or gardens and clean the work area
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details
By email
hr@sunritegreenhouses.com
By mail
1414 Seacliff Drive
Kingsville, ON
N9Y 2M2
In person
1414 Seacliff Drive
Kingsville, ON
N9Y 2M2
Between 08:30 a.m. and 05:00 a.m.
By fax
519-733-5290
General labourer farm
Sunrite Greenhouses Ltd
Toronto - 66.9kmGeneral Category Full-time
16.55
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Executive Assistant & Coordinator Full-time Job
Administrative Jobs TorontoJob Details
RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework.
The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This position takes a lead role supporting executives with deliverables to senior bank executives, management committees and internal and external stakeholders. The role provides administrative and operational support to ensure the smooth running of all the operational and administrative aspects of the team.
What will you do?
- Effectively represents the VPs and business unit through professional and collaborative interactions with executive assistants across the enterprise.
- Anticipate issues and initiates appropriate actions to ensure the most effective use of the VP’s time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate
- Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
- Proactively manages the VP, Social Impact & Innovation’s calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required
- Manages travel arrangements for efficiency and cost effectiveness
- Acts as the first point of contact for key external stakeholders,
- Lead the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
- As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings
- Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct)
- Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning .
What do you need to succeed?
Must-have:
- College Diploma or University graduate preferred or equivalent experience.
- 5-7 years of Executive or Administrative support experience supporting busy executive leaders.
- Superior proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating, research and presentation skills.
- Exceptional organizational and time management skills specifically around calendar administration, scheduling, ability to organize, plan, and schedule events.
- Strong interpersonal skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
- Sound judgement in decision making; strong problem-solving skills and resourceful in working with others and representing the office of the senior executive.
- Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.
- Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
Nice-to-have:
- Capability with project management tools (Mural, Evite)
- Technical savvy. Comfortable with enterprise technology (Workday, Concur, Archer, MyMarketplace)
- Related experience within a matrixed corporate environment.
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.
- Opportunity to be a valuable member of a critical team.
- Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.
- Significant exposure to stakeholders across multiple businesses.
- Interesting, complex work that makes a difference in peoples’ lives.
- A collaborative culture that recognizes innovative business ideas.
Job Skills
Communication, Data Entry, Deadline Management, Detail Design, Detail-Oriented, detail-oriented and adapt to changing project requirements quickly to meet business goals (Duplicate of Adapt Quickly, Always Learn), Detail Planning, Email Services, Excel PowerPivot, Goal-Oriented, Microsoft PowerPoint, Office Administration, Organizing, Presentation Software, Project Management, SharePoint Power User, Spreadsheet Software, Task-Oriented, Team Communication, Teamwork, Time Management, Time-Oriented, Word Processing Software, Workday
Additional Job Details
Address:
BAY WELLINGTON TOWER, 181 BAY ST:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
HUMAN RESOURCES
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-04-19
Application Deadline:
2024-04-26
Executive Assistant & Coordinator
Royal Bank Of Canada
Toronto - 66.9kmAdministrative Jobs Full-time
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