1401 Jobs Found
Administrative Assistant Full-time Job
Administrative Jobs CalgaryJob Details
About this opportunity:
Reporting to the Superintendent of Maintenance & Reliability at the Foster Creek SAGD facility. The Administrative Assistant will provide support to the Maintenance Superintendent and aid in assisting all areas with-in the process/non-process maintenance teams, including reporting, correspondence, and document control. Working in close partnership with the Foster Creek Operations administrative assistant to provide support and coverage to site administration when required.
While this vacancy is currently at Foster Creek, this posting could be used to fill vacancies at any of the three Oil Sands Operations sites (Christina Lake, Foster Creek, or Sunrise, based on business need).
Work Environment:
Foster Creek
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This is a full-time employee position working a shift of 11 hours and 25 minutes per day; 7 days on, 7 days off (Wednesday to Tuesday)
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This position is a shared role which will require effective collaboration and communication with their cross-shift, working closely to ensure seamless support for business continuity
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Foster Creek has full-service camp facilities
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Depending on your place of residence and your shift rotation, bus and/or air transportation to/from site is offered from designated departure points in select locations
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Foster Creek is serviced by flight Hubs in Calgary and Edmonton as well as bus transportation to site from La Corey, AB.
What you’ll do:
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Provide direct professional administrative support to the Foster Creek Maintenance team and onsite Enabling Functions
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Review Administrative workflows for efficiency and make recommendations for change
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Ensure all priority matters and inquiries are communicated promptly and passed on appropriately, and effectively communicate the correct procedure to have the item completed or connect staff to the appropriate group for assistance
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Act as the Foster Creek Pool Vehicle liaison, responsible for coordinating Pool Vehicle fleet and processing all usage requests through the appropriate Outlook calendars
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Ensure accurate communication is maintained with the Calgary Fleet team, advancing all requests requiring their input or direction.
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Maintain and manage the group's resource/staffing document, ensuring camp forecasts are promptly projected onto the INNfinity system. Perform audits and trouble-shooting analysis of the daily camp reports as required, confirming accuracy and details of staff.
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Plan and coordinate meetings/events, including agenda preparation, itineraries, logistics such as video and teleconferencing set up, catering, etc. for ad-hoc, executive, special events and/or reoccurring meetings.
Who you are:
Our ideal candidate will have the following minimum requirements:
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Legally authorized to work in Canada
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Minimum 5 years of administrative experience
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Administrative Professional or Business Management certification
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Knowledge of office management systems and procedures
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Experience with Concur, OpenInvoice, ServiceNow, and SAP would be an asset
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Valid Class 5 Driver's License
We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.
For this position you will be required to maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines. A driver's abstract will be one of the background checks requested in the pre-employment screening for the final candidate.
Note: The application deadline for this position is 11:59 PM MT June 4, 2025.
Job Post End Date: 06/05/2025
Administrative Assistant
Cenovus Energy
CalgaryAdministrative Jobs Full-time
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Office administrator Full-time Job
Administrative Jobs Saint JohnJob Details
Overview
Languages
English
Education
- College/CEGEP
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Electronic mail
- MS Office
- MS Windows
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Flexibility
- Organized
- Reliability
Benefits
Financial benefits
- As per collective agreement
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Letter of recommendation
- Proof of the requested certifications
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
Office administrator
STEFANO'S INC.
Saint JohnAdministrative Jobs Full-time
34.25
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Office administrative assistant Full-time Job
Administrative Jobs BramptonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Perform data entry
How to apply
By email
Office administrative assistant
CROWN AUTO REPAIR
BramptonAdministrative Jobs Full-time
28.50
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Administrative assistant Full-time Job
Axiome Génie Conseil International Inc.
Administrative Jobs CornwallJob Details
Overview
Languages
French
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Business services
Responsibilities
Tasks
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Provide customer service
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS PowerPoint
- MS Word
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Other benefits
- Other benefits
- Team building opportunities
How to apply
By email
Administrative assistant
Axiome Génie Conseil International Inc.
CornwallAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Additional information
Personal suitability
- Ability to multitask
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
Administrative assistant
Supply Kings
CalgaryAdministrative Jobs Full-time
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Administrative assistant Full-time Job
GOYAL TAX & ACCOUNTING SERVICES INC.
Administrative Jobs SurreyJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Provide customer service
- Perform basic bookkeeping tasks
Additional information
Personal suitability
- Ability to multitask
- Organized
- Client focus
- Reliability
10328 Whalley Blvd Surrey, BCV3T 4H4
How to apply
By email
Administrative assistant
GOYAL TAX & ACCOUNTING SERVICES INC.
SurreyAdministrative Jobs Full-time
28.85
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Administrative assistant Full-time Job
Administrative Jobs SurreyJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Retail/wholesale establishment/distribution centre
Responsibilities
Tasks
- Establish and implement policies and procedures
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Windows
- MS Word
- MS Office
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
How to apply
By email
Administrative assistant
New Wave Convenience
SurreyAdministrative Jobs Full-time
25.15
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Administrative assistant Full-time Job
Administrative Jobs DeltaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Open and distribute mail and other materials
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Provide customer service
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Attention to detail
Personal suitability
- Excellent oral communication
- Excellent written communication
- Organized
7717 Beedie Way Delta, BCV4G 0A5
How to apply
By email
Administrative assistant
OCTAVE TRANSPORT INC.
DeltaAdministrative Jobs Full-time
26.50
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Office administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- College/CEGEP
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
Benefits
Other benefits
- Other benefits
How to apply
By email
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
Office administrative assistant
Roadlink Express Inc.
CalgaryAdministrative Jobs Full-time
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ScotiaMcLeod Administrative Associate - Toronto Plaza Full-time Job
Administrative Jobs TorontoJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
#LI-Onsite #LI-HA1
ScotiaMcLeod Administrative Associate - Toronto Plaza
Scotiabank
TorontoAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs WinnipegJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Will train
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs covered by employer
- Willing to relocate
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Windows
- MS Word
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
Personal suitability
- Flexibility
- Organized
- Team player
1485 Erin Street Winnipeg, MBR3E 2S9
Administrative assistant
Super Value Home Services
WinnipegAdministrative Jobs Full-time
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Office administrative assistant Full-time Job
Administrative Jobs KelownaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Direct and control daily operations
- Evaluate daily operations
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Greet people and direct them to contacts or service areas
- Provide customer service
Additional information
Security and safety
- Bondable
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Dependability
How to apply
By email
Office administrative assistant
HARMAN IMMIGRATION INC.
KelownaAdministrative Jobs Full-time
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