43 Jobs Found
Administrative assistant Full-time Job
JLSQ Construction Services LTD
Administrative Jobs HamiltonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Construction company
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
45 Goderich Road, Suite 7DHamilton, ONL8K 4W8
How to apply
By email
Administrative assistant
JLSQ Construction Services LTD
Hamilton - 39.18kmAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs MiltonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
How to apply
By email
Administrative assistant
SSP Global Forwarding Ltd.
Milton - 39.01kmAdministrative Jobs Full-time
34.10
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Administrative assistant Full-time Job
Administrative Jobs HamiltonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Will train
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs covered by employer
- Willing to relocate
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Dependability
- Due diligence
How to apply
By email
Administrative assistant
Mobel Cabinetry
Hamilton - 39.18kmAdministrative Jobs Full-time
34.50
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Administrative assistant Full-time Job
Ontario Tarp & Trailer Systems Inc.
Administrative Jobs MiltonJob Details
Overview
Languages
English
Education
- Bachelor's degree
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Plan and organize daily operations
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Organise day-to-day business operations
- Document and prepare invoices and work orders
- Prepare price quotations
- Operate information retrieval systems to research and extract records
- Maintain sales records for inventory control
- Organize process of incoming and outgoing mail
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Office
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Organized
- Team player
- Reliability
- Quick learner
How to apply
By email
Administrative assistant
Ontario Tarp & Trailer Systems Inc.
Milton - 39.01kmAdministrative Jobs Full-time
35
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Office administrative assistant Full-time Job
Administrative Jobs MiltonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Train staff
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Supervise office and volunteer staff
- Establish work schedules and procedures
Experience and specialization
Computer and technology knowledge
- MS Windows
- MS Office
Additional information
Security and safety
- Bondable
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
Personal suitability
- Flexibility
- Organized
- Team player
- Accurate
- Reliability
How to apply
By email
Office administrative assistant
Inhouse By Industria
Milton - 39.01kmAdministrative Jobs Full-time
25
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Customs Compliance Specialist Full-time Job
Administrative Jobs GuelphJob Details
The Customs Compliance Specialist is responsible for providing compliance and regulatory support to both external and internal stakeholders.
Responsibility
Assign proper classification codes for imported and exported merchandise ensuring the correct duty is paid.
Review vendors and facilities’ FTA certificates of origin for completeness and accuracy, ensure that broker has up to date copy on file.
Resolve all day-to-day operational issues such as import and export documentation discrepancies, classification, valuation, etc. to ensure successful and timely customs clearance of product.
Work closely with Customs Brokers to answer any inquiries related to the declaration and clearance of goods.
Provides customs consulting services regarding customs compliance, and current trade initiatives including blanket claims, duty recovery, rulings, Customs audits, tariff classification, and drawback claims and other government programs.
Research, measure and analyze process improvement opportunities.
Formulate ideas and deliver possible compliance improvement and trade savings opportunities.
Assist with compliance reviews, internal self-assessments, vendor QBRs, and post-entry audits.
Academic/Educational Requirements
College diploma or post-secondary degree in related field.
Certified Customs Specialist (CCS) Designation.
Certified Trade Compliance Specialist (CTCS) considered an asset.
Required Skills/Experience
3 to 5 years of experience in a customs role
Intermediate to advanced experience with Microsoft Excel, Word, PowerPoint.
Experience with Customs systems and rulings.
Strong working knowledge of Customs requirements associated with importation and exportation.
Solid understanding of valuation, tariff treatments, SIMA, and CARM.
Experience in duty drawback, amendments, and customs duty recovery.
Strong organizational, analytical and communication skills.
What Linamar Has to Offer
Competitive Compensation
Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
Opportunities for career advancement.
Sustainability Counsel
Community based outreach supporting both local and global initiatives and charities.
Discounts for local vendors and events, including auto supplier discounts.
Customs Compliance Specialist
Linamar Corporation Plc
Guelph - 21.51kmAdministrative Jobs Full-time
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Office administrative assistant Full-time Job
Administrative Jobs BrantfordJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Adobe Acrobat Reader
- Google Drive
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Due diligence
- Quick learner
How to apply
By email
Office administrative assistant
SAFETY 4 TRUCKS LTD.
Brantford - 25.78kmAdministrative Jobs Full-time
34.50
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Application Administrator, Junior Full-time Job
Administrative Jobs GuelphJob Details
The Junior Application Administrator position is responsible for 1st level support of all assigned applications, this position will serve as a subject matter expert on content, processes, and procedures associated with enterprise applications using various programs such as OneStream and SAP BPC.
Responsibility
- Provide 1st tier support for existing applications.
- Work with all members of the IT and Finance team on ITIL processes to increase the number of first call resolutions and improve overall customer satisfaction.
- Perform application administration, such as user access rights.
- Assist in the planning, design, development, and deployment of enhancements to existing applications.
- Liaise with vendors as needed to provide an additional level of support to the application users, and for managing modifications to the applications.
- Create and maintain effective system documentation.
- Work with the QA team to develop, coordinate and perform in-depth tests, including end-user reviews, for system modifications.
- Provide orientation and training to end users for all modified and new systems.
- Review and evaluate the effectiveness and efficiency of existing systems and develop strategies for improving or further leveraging these systems.
- Extract data from the system and prepare reports for end-users and management.
Academic/Educational Requirements
- Post-Secondary Education in Computer Science, Finance, Accounting, or Business Administration.
Required Skills/Experience
- Minimum three years of application support experience, preferably related to finance or accounting.
- Knowledge of business applications (OneStream, SAP BPC) and ERP systems (IFS, SAP, JD Edwards, etc.).
- Good knowledge of and hands-on experience on data extraction and reporting tools such as SQL.
- Able to communicate on a technical and non-technical level depending on the audience. Possess excellent communication skills.
- Excellent problem-solving skills.
- Ability to work as member of team coordinating efforts with various personnel.
- Continuously learn and update technical skills and knowledge.
- Flexible and adaptable.
- Knowledge of accounting or finance is a bonus.
What Linamar Has to Offer
- Competitive Compensation
- Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
- Opportunities for career advancement.
- Sustainability Counsel
- Community based outreach supporting both local and global initiatives and charities.
- Discounts for local vendors and events, including auto supplier discounts.
Please ensure your resume clearly shows financial applications and ERP systems that you are familiar with.
Application Administrator, Junior
Magna Exteriors
Guelph - 21.51kmAdministrative Jobs Full-time
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Engineering Administrative Assistant Full-time Job
Administrative Jobs GuelphJob Details
Position Summary:
Reporting to the Engineering Services Manager, you will be the liaison within the engineering department who is responsible for the coordination of job tasks, engineering production procedures and data management.
Performance Expectations:
- Gets to know the Engineering team individually and has a firm handle on the team’s pulse. Works with engineering management to maintain and improve the overall culture of the Engineering team.
- Assist Managers / Supervisors with organizing meetings (WebEx, conference calls, lunches, etc.). Assist with correspondence and keeping meeting minutes as required.
- Organize Engineering department communications/meetings, organization changes, charts, etc.
- Assist Engineering Managers / Supervisors with overtime approvals, timesheet corrections, and approvals for payroll. Assist with expense reports.
- Logs all vacation requests and approvals, update the vacation tracker and update HR as required.
- Provide a link between Design Engineering and other departments by supplying supporting documentation and information.
- Book airline reservations, rental cars, and hotel rooms for Engineering staff or visitors as required.
- Process incoming and outgoing interoffice mail.
- Assist Managers / Supervisors with Engineering test machine requisitions. Keep track of machines in Engineering along with plans to return to production.
- Assist with the maintenance of the Lean Suggestion Program. Assist Managers / Supervisors with tracking lean suggestions (submissions, approvals, feedback to Engineering Designers, copies to Lean Suggestion coordinators. etc.).
- Prepare reports and presentations and provide information to staff and the general public regarding the company and program rules, regulations, and procedures.
- Assist in the coordination of administrative procedures such as budget submissions.
- Regular follow-up with Managers/Supervisors on actions, reports, etc.
- Back up support for the administrative release of engineering changes (ECOs), engineering purchase orders (EPOs), and deviations initiated by Design Engineering
- Back up support for entering new part numbers and revision changes
- Back up support for structuring BOMs from engineering prints
- Maintain control of the Policy and Procedures manual
- Create and provide training as required
- All other duties as assigned.
Credentials:
- Completion of secondary school or an equivalent combination of education and work experience.
- Familiarity with prints, print management, sales graph and charts.
- Ability to estimate inventory levels and supplies on hand.
- Plan and prioritize job tasks, following established procedures.
- Strong computer skills in Microsoft Office and AutoCAD
Desired Characteristics:
- Ability to work in a team environment, supporting coworkers as needed.
- Familiarity with PPAP, FMEA, 8D and APQP.
What Linamar/Skyjack Has to Offer
- Competitive Compensation
- Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
- Opportunities for career advancement.
- Sustainability Counsel
- Community based outreach supporting both local and global initiatives and charities.
Engineering Administrative Assistant
Linamar Corporation Plc
Guelph - 21.51kmAdministrative Jobs Full-time
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Administrative assistant - office Full-time Job
Administrative Jobs GuelphJob Details
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Provide customer service
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
How to apply
By email
Administrative assistant - office
MUNDAIR CONSULTING LTD.
Guelph - 21.51kmAdministrative Jobs Full-time
28.50
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Payroll Specialist Full-time Job
Administrative Jobs HamiltonJob Details
As an Ambassador of our Solutions, you will provide expertise and analysis in the areas of Payroll to a public sector Hospital client in Ontario with over 4000 employees. As an Advisor, you will provide thought leadership and best practice to the client on how to handle unique scenarios and escalations. As a Researcher, you should be ready to investigate questions using a variety of resources to obtain necessary data. As an Analyst, you will create reports to provide to various stakeholders, review them for accuracy and provide guidance on improvements or efficiencies.
Responsibilities
- Manage work requests from the client to determine priority, implementation timelines and liaison with technical team for completion
- Manage the implementation of Collective Agreement renewals including: communications to employees, updating of applicable documents, updating of applicable plans, premiums and employee data on PeopleSoft and the calculation of retro payments.
- Ensure the accurate processing of a bi-weekly payroll for 4,000 employees on PeopleSoft, including auditing, deductions, additional payments, union dues, benefit deductions and review of GL files prior to sending to the client
- Preparing payroll journal entries
- Manage multi-union deductions and responsibility premium payments
- Coordinating and processing employee RRSP, family support and garnishment deductions
- Reconciliation of year-end T4/T4A’s tax slips and government reporting, and regular auditing throughout the year
- Preparation of all biweekly, monthly and annual remittances for third party vendors and government organizations (i.e. union dues, RRSP, benefit carriers, WSIB, EHT, receiver general, family support and garnishments).
- Complete WSIB Form 7 earnings reporting
- Maintain and update documentation regarding Payroll processes and controls
- Support continuous process improvements and reengineering
- Support Payroll project initiatives including documentation, testing, and training
- Testing any new enhancements or fixes to PeopleSoft before they are released into Production environment with support from the technical team.
- Partner and collaborate with the client and other team on resolving Payroll related issues
- Other tasks as assigned
- Ability to come to the office in Hamilton, Ontario 1 day per week, depending on workload, training and tasks
Qualifications
What you bring
- Strong knowledge of PeopleSoft or other payroll applications
- Strong knowledge of Hospitals of Ontario Pension Plan (HOOPP)
- Strong knowledge of best practice in HR and Payroll
- Proficiency with Microsoft Outlook, Word and Excel
- Excellent analytical skills, attention to detail and accuracy, and achieving quality standards a must
- Highly motivated, energetic with a positive attitude, and possesses an intrinsic passion for quality and process improvements
- Proven decision-making abilities based on analysis, experience, judgment and innovative thinking.
- Ability to create positive relationships, establish rapport and work effectively in cross-functional teams.
- Strong written and verbal communication skills
- Detail oriented and ability to work to tight timelines
- Excellent organizational skills; including effective prioritization, time management, and the ability to multi-task.
- Strong client service skills
Required Professional Designation/Certification:
- Degree or diploma in Human Resources
- Successful completion of PCP certification is an asset
Required Experience:
- 3-5 years of experience in Payroll roles
We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and serve our communities. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. We’re committed to diversity and equitable access to employment opportunities based on ability—your unique contributions and talents will be valued and respected here. You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding.
Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:
- Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
- Flexibility to work in-office, virtually or a combination of both
- Generous company matched pension and share purchase programs
- Opportunity to give back to communities in which we work, live and serve
- Career growth and learning & development opportunities to develop your skills
- And much more …
Please note that the compensation shown in the job posting may be subject to change in 2025.
Payroll Specialist
Telus Inc.
Hamilton - 39.18kmAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs CambridgeJob Details
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Greet people and direct them to contacts or service areas
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Windows
- MS Office
Technical terminology
- Business
Additional information
Transportation/travel information
- Own vehicle
- Valid driver's licence
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Flexibility
- Organized
- Team player
- Client focus
- Reliability
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
Administrative assistant
ILTTS
CambridgeAdministrative Jobs Full-time
17.50
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