All jobs within 50 km around Ajax in Administrative Jobs

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of

all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-Hybrid

SUMMARY

The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Shared Service areas. The role will manage mostly business-related tasks for the team such as creating reports, supporting meeting cadence, taking minutes, and other coordination / organizational tasks.

KEY DUTIES & RESPONSIBILITIES

General Administrative Support

§ Org chart maintenance.

§ Personnel notifications.

§ Account onboarding / orientation / training support.

§ MCE/TMR tracking and support for BRAVO Bulletins.

§ BSRM maintenance support incl. backup for Geoportal file uploads.

§ SLC backup support (incl. interim manual tracking until tool ready)

§ Calendar coordination.

§ Carry out the day-to-day execution of general administrative duties supporting executive.

§ Manage maintain the general executive area and provide reception support.

§ Maintain a high degree of discretion and confidentiality.

§ Manage travel coordination and expenses for executive.

§ Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.

Reporting and Communication

§ Support preparation, organization, compilation of content for communications/presentations etc.

§ Coordinate Account activities / events / initiatives.

§ Coordinate information for reports and perform / support preliminary analysis as required.

Events and Meetings

§ Plan and organize meetings, conferences and events that take place externally, such as fundraisers, client meetings and appreciation events.

Other

§ Other related general administrative duties as required and as assigned.

KNOWLEDGE & SKILLS

§ Requires three (3) to five (5) years of administrative experience.

§ Excellent computer skills, proficient with MS Office.

§ Strong written and verbal professional communication skills.

§ Highly organized and able to multi-task.

§ Strong time management skills and organizational skills.

§ Proactive and Anticipatory.

§ Ability to work independently with little or no supervision.

§ Excellent interpersonal skills.

§ Problem solving skills.

§ Effective leadership skills – may have personnel to manage.

§ Strong customer focus.

Licenses and/or Professional Accreditation

§ None required.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Reporting directly to the Associate Director, Credit & Trade Deductions, the OS&D (Overages, Shortages & Damages) Clerk will be responsible for working with a team to resolve all overages, shortages & damages claims and investigations on behalf of the organization. This individual will be required to work with all internal departments as well as retailers, carriers, brokers as part of regular investigations. This role impacts all areas of the business and requires a high level of attention to detail. The role will be based our of our Markham office.

Responsibilities include:

Manage a high volume of OSD&D items and provide a resolution to retailers, carriers, customers etc. as well as internal teams, brokers.

Liaise with different internal departments, external clients and brokers

Investigate claims for refusals, overages, shortages, damages to find root cause

Work with all carriers, warehouse and internal teams to resolve issues

File claims with carriers

Ability to be resources and proactive in dealing with issues that may arise

All duties are extremely critical, time sensitive and requires a high level of diplomacy

Maintain clear documentation for all claims & investigations

Ensure compliance with company processes & procedures

Required Skills:

Minimum 1 year OS&D experience, preference in the transportation industry

Ability to work effectively in a team environment

Ability to work effectively under pressure

Strong multi-tasker with ability to prioritize and re-prioritize as task importance changes

Strong Microsoft Excel skills – vlookup, pivot table ect.

Strong problem-solving skills. Ability to be creative and innovate in solutions.

Ability to perform in a fast-paced environment

Excellent verbal & written communication

Team player with a can do attitude

What’s In It For You…

Great team dynamic and a tight knit company culture. One of the most important factors in

choosing your next role is the people you work with and our people are AWESOME!

Flexible work environment. Ability to work from home 2-3 days per week.

Competitive compensation package (salary & bonus). We get it – money isn’t everything, but it’s

still a very important factor.

Benefits – Health & Dental, Life Insurance, Disability Insurance, Parameds – Massage!

Pension Matching (after 1 year – employees put in 5% and TLS matches with 5%)

Tuition and professional fees reimbursement.

Summer Hours Program – who doesn’t want to leave early on Fridays to spend more time with

friends and family while the sun is shining.

To apply for this position please send your resume to: HR@tlscanada.com

SUMMARY

The Billing Clerk provides standard transactional support for a process within an accounting cycle for a single portfolio or business unit.

KEY DUTIES & RESPONSIBILITIES

• Provides standard transactional support for a process within an accounting cycle (i.e. validating an Accounts Payable invoice, expense reports and timesheets; booking the fixed management fee and basic accruals).
• Prepares and gathers data to support proper transaction reporting.
• Prepares basic bank reconciliations.
• Prepares month end journal entries.
• Enters data to sub ledger systems.
• Maintains accurate and complete records for audits.  Gathers audit support data upon request.  Documentation is reviewed prior to submission.
• Reviews and enters time cards and/or p-cards transactions.
• Codes and validates expense reports, vendor invoices and procurement cards.
• Prepares routine client invoices.
• Identifies issues or discrepancies in basic transactional accounting.
• Prepares basic memos and provides basic variance explanations.
• Works with I.T. on RealSuite set up for new buildings’ operations and maintenance projects.
• Other duties as assigned.

KNOWLEDGE & SKILLS REQUIRED

• Job-related experience: More than one year up to three years
• Community college diploma or equivalent training (e.g. RPA, CET)
• Ability to prepare month end journal entries to support proper transaction reporting
• Basic understanding of  the interactions between sub ledger and general ledger
• Understanding of audit requirements
• Ability to identify issues or discrepancies in basic transactional accounting
• Ability to communicate processes and procedures within the team and to internal customers
• Ability to prepare basic memos and provide basic variance explanations.
• Entry level knowledge of current accounting systems and MS Office suite of software

Licenses and/or Professional Accreditation

• Registered in an Accounting designation program (CGA, CMA)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION
 
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 

We would love to work with you if you have:

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Overview

Job ID: 51224

Job Category: Administrative

Division & Section: Housing Secretariat, Housing Stability Services

Work Location: 1530 Markham Road, Scarborough (in-person, not hybrid/remote)

Job Type & Duration: Full-time, Permanent Vacancy

Hourly Rate: $38.58 - $42.26

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1
Posting Period: 14-May-2025 to 02-Jun-2025

Are you driven to make tangible impacts towards housing security for vulnerable Torontonians, and want to play an integral role in contributing to the City's HousingTO Action Plan? If this sounds like you, we encourage you to come join our growing team in the Housing Secretariat Division's Eviction Prevention in the Community (EPIC) program. EPIC builds on the City's commitment to expand preventative approaches to homelessness by assisting vulnerable households facing imminent risk of eviction to prevent the loss of housing and avert homelessness. 

Reporting to the Manager, the Support Assistant A is responsible for the management, co-ordination and delivery of administrative operations. The focus of the role is to support program operations in areas such as data collection, analysis and reporting, various accounting functions, policy & procedure development, stakeholders' engagement, and program evaluation.

Major Responsibilities
 

• Performs specialized administrative tasks, including preparation, investigation, research, review, reconciliation, control and co-ordination of various documentation and processes.
• Assists with operational programs/functions.
• Ensures service delivery of the unit and monitors/controls unit work standards. Reviews processes/work for accuracy, prior to authorizing. Identifies and recommends modifications and oversees implementation of changes.
• Ensures and checks the preparation and processing of documents in accordance with appropriate Corporate and/or Divisional policies and applicable legislation.
• Reviews and prepares reports on various accounting functions, including personnel/payroll, accounts payable, and contracts. Reconciles, deposits/issues accounts, cash and statements – such as petty cash, Pcard expenditures.
• Administers, prepares, processes and composes documents, statistical summaries and reports.
• Reviews existing administrative procedures and systems and develops innovative and effective processes for greater efficiency while adhering to City policies and guidelines.
• Prepares calculations and analysis of data. Compiles data for forecasting/budgeting.
• Provides work direction, coordination, training and guidance to assigned staff.
• Operates computers utilizing and manipulating a variety of software packages.
• Prepares and/or presents presentation materials.
• Provides information and guidance to all levels of staff, politicians, the public, agencies, and other levels of government, orally or in writing.
• Prepares, organizes and stores documents in both paper and digital formats.
• Co-ordinates meetings, events and schedules.
• Takes/transcribes minutes.

Key Qualifications:
 

Your application must describe your qualifications as they relate to:
 

1. Considerable office administration experience at a senior level within a team environment.
2. Considerable experience with administrative systems, relating to data management, budget and accounting principles and techniques such as accounts payable, and reconciliation of petty cash/P-card expenditures.
3. Extensive experience with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel, MS Access and PowerPoint) and Outlook.
4. Experience using a financial system, such as the SAP financial system.
5. Considerable experience in developing and implementing administrative work procedures and systems.
    

You must also have:
 

• Excellent organizational and time management skills, with the ability to perform in a high volume, high stress environment.
• Ability to communicate effectively both verbally and in writing with politicians, the public, and all levels of staff.
• Ability to identify and analyze problems or inefficiencies and develop effective solutions.
• Ability to meet deadlines and deal with conflicting priorities and work demands.
• Ability to deal with confidential materials and matters.
• An understanding of issues of housing and homelessness, as well as the services provided by the Housing Secretariat Division.
• Customer service skills working with clients, service providers, the general public and/or staff to address service inquiries, requests and/or complaints.
• Good knowledge and understanding of City’s By-Laws, policies and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.

Overview

• Job ID: 54907
• Job Category: Administrative
• Division & Section: Development Review, Engineering Review
• Work Location: Scarborough Civic Centre,150 Borough Dr
• Job Type & Duration: Full-time, Permanent
• Hourly Rate and Wage Grade: $33.34 - $36.55,  Wage Grade 8
• Shift Information: Monday to Friday, 35 hours per week. 
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-Mar-2025 to 03-Apr-2025
•  
•  

Job Description

Reporting to the Manager, Development Engineering, the Support Assistant B performs a wide range of tasks pertaining to the administrative functions of the Development Review Unit.

Major Responsibilities:
 

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria
• Uses the Project Tracking Portal (PTP) application to administer and track development applications.
• Canvasses staff for input and information on various topics and reviews for accuracy and consistency. Creates and updates reports and/or summaries compiling the collected data
• Drafts correspondence.
• Updates and maintains staff training records and generates various reports using appropriate computer applications
• Operates office equipment and computers utilizing a variety of software packages, (e.g. PTP, Microsoft Office Suite) applying speed and skill.
• Prepares presentation materials. Utilizes detailed layout and formatting
• Coordinates and maintains a complex record/retrieval system.
• Orders and maintains office supplies. 
• Creates project files and maintains the Unit's filing system, including archiving of files
• Prepares and processes documents/statistical summaries/reports, memoranda, minutes, and other documents.
• Coordinates and arranges meetings, events, room bookings, schedules. Takes notes/transcribes/distributes minutes and provides status report on follow up action items.

Key Qualifications: Your application must describe your qualifications as they relate to:

1. Considerable experience performing secretarial and administrative support duties to management staff and coordinating, tracking and processing key administrative functions and activities in a fast-paced, time-sensitive work environment
2. Considerable experience using Microsoft Office Suite (i.e. Microsoft Word, Excel, Outlook and PowerPoint), and Adobe Acrobat.
3. Considerable experience in providing excellent customer service and effectively communicating with senior staff, elected officials, external stakeholders and members of the public.
4. Experience taking, transcribing, and distributing meeting minutes.
5. Experience creating and formatting documents, reports, charts, spreadsheets and presentations.
6. Experience accurately inputting information in database systems.

You must also have:

• Excellent organizational and customer service skills with the ability to work effectively according to procedures and timelines.
• Excellent verbal and written communication skills with the ability to compose correspondence and memoranda.
• Ability to prepare detailed correspondence, summaries, statements and documentation requiring the interpretation and application of a wide range of administrative practices.
• Ability to interact with all levels of staff, senior management, councillors, the public, and other stakeholders in a professional manner, with the ability to exercise independent judgment and discretion in dealing with confidential matters
• Ability to set up hardcopy and digital/computerized filing systems in accordance with Corporate Records Management.
• Ability to work independently with minimal supervision and under time constraints.
• Ability to handle multiple tasks and priorities.
• Ability to deal with confidential information and to maintain diplomacy & discretion when dealing with confidential information
• Ability to meet and deal with both staff and the public tactfully and courteously with good written and verbal communication skills.
• Ability to work effectively with colleagues, provincial officials, consultants, solicitors and other internal and external clients.
• Ability to meet deadlines and work with minimum supervision.
• Ability to plan, prioritize and organize.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Overview

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic mail, Spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word

Location: 705 Progress Avenue, Scarborough, ON M1H 2X1
Shifts: Day, Evening, Night, Weekend, Shift, Overtime, On Call, Flexible Hours, Early Morning, Morning

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment
• The candidates should be able to work in tight deadlines with attention to detail
• The candidates should be able to handle large workload

Other Requirements:

• The candidates should be dependable, flexible, organized, reliable, and judgmental
• The candidates should have interpersonal awareness, excellent oral communication, excellent written communication, efficient interpersonal skills, and be able to work as a team player

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures, delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence, oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
donatus.doss@uwinpro.com

By mail:
705 Progress Avenue suite 108
Scarborough, ON
M1H 2X1