All jobs within 50 km around Newmarket in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Other Requirements:

• The candidates should be accurate in their tasks
• The candidates should possess excellent oral communication skills
• The candidates should have excellent written communication skills
• The candidates should demonstrate effective time management

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines
• The candidates should be able to answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information
• The candidates should be able to order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• The candidates should be able to respond to employee questions and complaints
• The candidates should be able to oversee the preparation of reports
• The candidates should be able to provide customer service
• The candidates should be able to plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of

all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-Hybrid

SUMMARY

The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Shared Service areas. The role will manage mostly business-related tasks for the team such as creating reports, supporting meeting cadence, taking minutes, and other coordination / organizational tasks.

KEY DUTIES & RESPONSIBILITIES

General Administrative Support

§ Org chart maintenance.

§ Personnel notifications.

§ Account onboarding / orientation / training support.

§ MCE/TMR tracking and support for BRAVO Bulletins.

§ BSRM maintenance support incl. backup for Geoportal file uploads.

§ SLC backup support (incl. interim manual tracking until tool ready)

§ Calendar coordination.

§ Carry out the day-to-day execution of general administrative duties supporting executive.

§ Manage maintain the general executive area and provide reception support.

§ Maintain a high degree of discretion and confidentiality.

§ Manage travel coordination and expenses for executive.

§ Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.

Reporting and Communication

§ Support preparation, organization, compilation of content for communications/presentations etc.

§ Coordinate Account activities / events / initiatives.

§ Coordinate information for reports and perform / support preliminary analysis as required.

Events and Meetings

§ Plan and organize meetings, conferences and events that take place externally, such as fundraisers, client meetings and appreciation events.

Other

§ Other related general administrative duties as required and as assigned.

KNOWLEDGE & SKILLS

§ Requires three (3) to five (5) years of administrative experience.

§ Excellent computer skills, proficient with MS Office.

§ Strong written and verbal professional communication skills.

§ Highly organized and able to multi-task.

§ Strong time management skills and organizational skills.

§ Proactive and Anticipatory.

§ Ability to work independently with little or no supervision.

§ Excellent interpersonal skills.

§ Problem solving skills.

§ Effective leadership skills – may have personnel to manage.

§ Strong customer focus.

Licenses and/or Professional Accreditation

§ None required.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Reporting directly to the Associate Director, Credit & Trade Deductions, the OS&D (Overages, Shortages & Damages) Clerk will be responsible for working with a team to resolve all overages, shortages & damages claims and investigations on behalf of the organization. This individual will be required to work with all internal departments as well as retailers, carriers, brokers as part of regular investigations. This role impacts all areas of the business and requires a high level of attention to detail. The role will be based our of our Markham office.

Responsibilities include:

Manage a high volume of OSD&D items and provide a resolution to retailers, carriers, customers etc. as well as internal teams, brokers.

Liaise with different internal departments, external clients and brokers

Investigate claims for refusals, overages, shortages, damages to find root cause

Work with all carriers, warehouse and internal teams to resolve issues

File claims with carriers

Ability to be resources and proactive in dealing with issues that may arise

All duties are extremely critical, time sensitive and requires a high level of diplomacy

Maintain clear documentation for all claims & investigations

Ensure compliance with company processes & procedures

Required Skills:

Minimum 1 year OS&D experience, preference in the transportation industry

Ability to work effectively in a team environment

Ability to work effectively under pressure

Strong multi-tasker with ability to prioritize and re-prioritize as task importance changes

Strong Microsoft Excel skills – vlookup, pivot table ect.

Strong problem-solving skills. Ability to be creative and innovate in solutions.

Ability to perform in a fast-paced environment

Excellent verbal & written communication

Team player with a can do attitude

What’s In It For You…

Great team dynamic and a tight knit company culture. One of the most important factors in

choosing your next role is the people you work with and our people are AWESOME!

Flexible work environment. Ability to work from home 2-3 days per week.

Competitive compensation package (salary & bonus). We get it – money isn’t everything, but it’s

still a very important factor.

Benefits – Health & Dental, Life Insurance, Disability Insurance, Parameds – Massage!

Pension Matching (after 1 year – employees put in 5% and TLS matches with 5%)

Tuition and professional fees reimbursement.

Summer Hours Program – who doesn’t want to leave early on Fridays to spend more time with

friends and family while the sun is shining.

To apply for this position please send your resume to: [email protected]

SUMMARY

The Billing Clerk provides standard transactional support for a process within an accounting cycle for a single portfolio or business unit.

KEY DUTIES & RESPONSIBILITIES

• Provides standard transactional support for a process within an accounting cycle (i.e. validating an Accounts Payable invoice, expense reports and timesheets; booking the fixed management fee and basic accruals).
• Prepares and gathers data to support proper transaction reporting.
• Prepares basic bank reconciliations.
• Prepares month end journal entries.
• Enters data to sub ledger systems.
• Maintains accurate and complete records for audits.  Gathers audit support data upon request.  Documentation is reviewed prior to submission.
• Reviews and enters time cards and/or p-cards transactions.
• Codes and validates expense reports, vendor invoices and procurement cards.
• Prepares routine client invoices.
• Identifies issues or discrepancies in basic transactional accounting.
• Prepares basic memos and provides basic variance explanations.
• Works with I.T. on RealSuite set up for new buildings’ operations and maintenance projects.
• Other duties as assigned.

KNOWLEDGE & SKILLS REQUIRED

• Job-related experience: More than one year up to three years
• Community college diploma or equivalent training (e.g. RPA, CET)
• Ability to prepare month end journal entries to support proper transaction reporting
• Basic understanding of  the interactions between sub ledger and general ledger
• Understanding of audit requirements
• Ability to identify issues or discrepancies in basic transactional accounting
• Ability to communicate processes and procedures within the team and to internal customers
• Ability to prepare basic memos and provide basic variance explanations.
• Entry level knowledge of current accounting systems and MS Office suite of software

Licenses and/or Professional Accreditation

• Registered in an Accounting designation program (CGA, CMA)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION
 
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 

We would love to work with you if you have:

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Overview

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must order office supplies and keep inventory.
• The candidate must provide excellent customer service.
• The candidate will be responsible for performing basic bookkeeping tasks.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have College/CEGEP or equivalent experience in Administrative assistant and secretarial science, general.
• Candidate having experience is an asset.
• The candidate must have excellent oral and written communication skills.
• The candidate should be a good team player.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Microsoft Word.

Additional information

Work conditions and physical capabilities

• The candidate should have an eye for details.

How to Apply

If you have a keen interest in applying, kindly utilize the provided alternatives to submit your application.

By email

[email protected]

This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. He/She performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:
Delivers outstanding customer service to walk-in customers and telephone inquiries.
Takes ownership of customer's shipping needs and offers viable solutions.
Takes action to learn all product and service offerings, alternative solutions, and industry trends.
Operates all equipment, software, and devices and trains others.
Maintains a clean, organized, and safe working environment.

Qualifications:
High school diploma , GED, or International equivalent
Strong computer skills, including Microsoft Office and Adobe Suites
Strong verbal and written communication skills
Ability to lift 40+ lbs./18+ kgs.

Hours of Service: 03:00PM - 08:00PM / Monday to Friday

This position troubleshoots, calibrates, and adjusts plant floor devices as necessary to maintain optimal performance of plant floor equipment. This position sorts calls and breakdowns and expedites their completion. This position provides information to maintenance mechanics on how to complete required repairs to resolve breakdown situations. This position assists in solving the daily problems inherent in keeping the conveyors or physical facility in good working order.

Responsibilities:
Responds to internal customers.
Responds to facility alarms and emergencies.
Troubleshoots problems that arise.
Performs preventative maintenance.

Qualifications:

Bachelor's degree or international equivalent in engineering - Preferred
Programming experience including troubleshooting, basic understanding of networks, motor control theory, and operation including basic AC and DC electrical troubleshooting - Preferred
Proficiency in Microsoft Office products
Ability to read and interpret electrical schematics and elementary diagrams