All jobs in Administrative Jobs

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate must develop and implement policies and procedures.
• The candidate must train other employees.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must manage contracts.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate will be responsible for overseeing payroll administration.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must enter data.
• The candidate must provide excellent customer service.
• The candidate will be responsible for recruiting and hiring staff.
• The candidate will be responsible for performing basic bookkeeping tasks.
• The candidate will be responsible for conducting performance reviews.
• The candidate will be responsible for planning, organizing, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a College/CEGEP diploma.
• The ideal candidate will have at least 1 to less than 7 months of experience in a related industry.
• The candidate must be able to supervise 16 to 20 people.
• The candidate must be able to multitask.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate should be a good team player.
• The candidate should be client focused.
• The candidate should be reliable.
• The candidate must have excellent time management skills.

Work setting

• The candidate should be willing to relocate whether the candidate would be ready to move into a new city/different city for a job.
• The candidate should work for a transportation company, which requires a strong work ethic, careful planning, and the ability to work in busy settings.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Quick Books, Adobe Acrobat Reader and Electronic mail.

Additional information

Security and safety

• The candidate should be subjected to a thorough vulnerable sector check

Transportation/travel information

• The candidate must have their own transportation.
• The candidate must be willing to travel.
• The candidate has access to public transportation.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should have an eye for details.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate will be expected to manage a large workload.

How to Apply

To apply, please use the provided options and submit your application if you are interested.

By email

[email protected]

Note

Please include the following while sending the application

• Cover letter

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate must arrange travel, itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must respond to employee inquiries and complaints.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must enter data.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must have excellent oral and written communication skills.
• The candidate must be well-organized.
• The candidate should be reliable.

How to Apply

If you are interested in applying, apply through the given options.

Location: 30520 Landing Road, Abbotsford, BC V4X 2B1

By email

[email protected]

Overview

Application deadline: 2025-02-24 
Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

What are the benefits for you ?

Main Purpose and Function

The Office Support Clerk I – Mailroom Clerk, collects, inspects, sorts and delivers mail at Vancouver City Hall. This position also prepares mail for outgoing deliveries through internal and external stakeholders.

Specific Duties/Responsibilities.

• Collects mail from designated location.
• Stamps all mail with date stamp.
• Sorts mail for Revenue Services.
• Delivers mail to Revenue Services: Alarm Permits, By Law Fines, Utilities, Property Tax and License material.
• Sorts newspapers into mail slots.
• Operates Pitney Bowes envelope inserter for Residential Parking Permits.
• Sorts Canada Post mail deliveries into mail slots.
• Records any registered mail into the registration book, making sure that it is signed for upon delivery.
• Ensures registered mail delivered the same day within the hall, and if for an outside Dept, then the next day.
• Delivers/sorts any mail to Information Technology (sub ground), and also to the Training Centre.

Qualification Requirements

Education and Experience:

• Completion of the 12th school grade including or supplemented by courses in commercial subjects, typing, word processing and some related experience; OR an equivalent combination of training and experience.

Knowledge, Skills and Abilities:

• Sound knowledge of business English, spelling, punctuation and arithmetic.
• Working knowledge of modern office practices and procedures.
• Ability to perform a variety of clerical, data entry, word-processing, bookkeeping, secretarial, receptionist or other office support functions.
• Ability to prepare routine reports, correspondence and memoranda related to the work.
• Ability to communicate effectively with the public and other staff in supplying factual information and assistance.
• Ability to perform repetitive motion.
• Ability to follow specific instructions
• Skill in typing (keyboarding) rapidly and accurately where applicable to the position.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: March, 2025 

Salary Information: Pay Grade GR-011: $24.97 to $29.2 per hour

Application Close: February 20, 2024

Are you a detail-oriented, seasoned administrative professional with solid experience supporting senior management? If so, consider this exciting temporary opportunity providing administrative support to the Director of Operations and Maintenance in the Transportation Services Division. The City of Toronto Transportation Services Division's mission is to build and maintain a resilient transportation network so that people connect with the places, activities and communities they value. Toronto is a rapidly growing city, with a significant transportation infrastructure needs to improve safety, manage state-of-good repair, and support growth.

Major Responsibilities

• Screens, reviews and prioritizes incoming phone calls, e-mail and mail, processes correspondence, and where appropriate directs to appropriate staff.
• Handles and schedules daily appointments, meetings business-related travel, events and activities for the Director as well as other staff in the Director's Office. Organizes the daily schedule around urgent requests from various areas, as well as emergency response.
• Coordinates meetings, events and schedules. Takes/transcribes confidential minutes related to the Office of the Director of Operations and Maintenance, labour relations and other matters as required.
• Assists the Director to monitor and flag hot issues for standing Committees and City Council.
• Ensures that the tracking and following up of requests is maintained and deadlines are met.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
• Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
• Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
• Coordinates the development and preparation of summary notes and briefing materials for the Director.
• Prepares and organizes materials, including confidential matters. Formats Committee reports prior to signature.
• Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
• Coordinates and maintains a complex record/retrieval systems.
• Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature.
• Maintains awareness of municipal and Transportation Services matters, administrative systems and procedures to provide effective administrative assistance.
• Provides support in handling special projects.
• Performs varied administrative duties and clerical functions in connection with the operation of the Office of the Director of Operations and Maintenance, Transportation Services Division.

Key Qualifications

1. Considerable experience in the performance of administrative support duties to senior management, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience utilizing a variety of software packages including advanced knowledge of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
3. Experience working with, and preparing, confidential materials/information for management.
4. Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
5. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
6. Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines.
7. Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.
8. Must be flexible to work long hours in peak periods and be able to work flexible hours, including weekends and evenings, as required.
9. Strong analytical and problem solving skills with proven ability to handle sensitive issues.
10. Ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with senior management staff.
11. Ability to work within an organizational culture that emphasizes continuous learning, collaboration, transparency, accountability and trust while promoting a strong code of ethics and integrity to support public service excellence.
12. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

The Administrative Supervisor is responsible for overseeing a team of Administrative Coordinators, setting performance objectives, evaluating performances, training and hiring as required. This position is a “hands on” position working on various functions as assigned by the Admin. Manager.  In addition, also may have to cover for absences within the Team.

How You’ll Help

• Assesses and monitors workload on a daily basis, ensuring coverage is available at all times to maintain. 
• Areas include, P&D Check-In / CICO, managing of linehaul departures as it relates to the administrative side of closing linehaul manifests and statting trailers properly in TruckMate to ensure timely departures from the terminal.     
• Elevated communications to divers/brokers, internal and external Customer Service and liasing with the Dock Operations Team to ensure all facets covered to successfully run the Billing shift.
• Arranges coverage for vacations and other absences to ensure day-to-day deadlines are met. 
• Works with and maintains departmental KPI’s as they pertain to Company goals set out and provides feedback to employees consistently.  This includes, maintaining staff daily KPI logs to ensure complete by end of week to monitor phone queue reports, refused & undelivered stats, appointment stats, # Sent E-mails, and any additional workload staff may perform daily to add to their day under “other”. 
• Works with and supports the Admin. Team to maintain steady and up-to-date workflow.
• Works on administrative projects as required by the Administration Manager / Terminal and Regional Managers.
• Manage/audit reports such as TruckMate, Salesforce, R&U Report, Fineable Appts., Beyond EDD Reports.
• Other related duties as required by Admin. Manager and/or Reg. Admin. Mgr., Terminal Manager or Reg. Ops Mgr.

Your Skills & Experience: 

• Minimum of secondary education in the office administration field, with preference of post-secondary education (general stream), or a combination of education and experience.
• 3-5 years experience in the administrative field with responsibility of data entry and interpretation of payroll laws, policies and guidelines preferably in the Transportation industry
• 1-3 years of Supervisory / Leadership experience.
• 3-5 years Previous Transportation or operational experience is preferred.  Various roles within transportation and administration is beneficial.
• Strong leadership skills, including the ability to motivate a team in a high pressure, deadline-driving environment.
• Strong communication skills, verbal and written.
• Organized individual with strong/advanced communication and resolution skills. 
• Ability to work deadlines in a high transactional environment. 
• Excellent Computer skills and accuracy, MS products, AS400, web-based payroll programs.
• Meticulous and detailed-oriented.
• Results focused.
• Ability to work in a team environment.
• Ability to champion business needs in a collaborative manner to colleagues

Shift: Monday – Friday 5pm – 2am (Afternoon Shift)

Overview

Overview

Overview