All jobs in Administrative Jobs

Overview

Overview

Overview

Under the supervision of the Vice President, Legal Affairs, Dairy Division (United States), you will provide administrative support to a team of lawyers. Your attention to detail and organizational skills will be essential in the production of various agreements and documents.

How You Will Make Contributions That Matter: 

• Providing administrative support to the legal team
• Tracking invoices and managing entries in the Ariba accounting system
• Maintaining the department's budget
• Assisting in the preparation of various legal documents
• Editing documents (handwritten or dictated)
• Using technological tools for the preparation and signature of contracts (DocuSign and others)
• Managing calendars, correspondence, and necessary follow-ups
• Opening and closing files
• Keeping internal records and databases up to date
• Planning and booking travel, as needed
• Preparing expense reports
• Performing any other related tasks

You Are Best Suited for The Role If You Have the Following Qualifications:

• A minimum of 3 to 5 years of experience in a similar position
• Excellent proficiency in Excel and MS Office Suite (Word, PowerPoint, Outlook, SharePoint) and Adobe Acrobat
• Strong interest in using technology
• Ability to anticipate needs, take initiative and work independently
• Tact, excellent judgment, great attention to detail, accuracy, discretion, and autonomy
• Customer service orientation and strong collaboration skills
• Ability to work under pressure
• Professionalism and sense of priorities
• Good organizational skills, and professional curiosity
• Spoken and written bilingualism (French and English) is essential. The candidate will need to communicate and collaborate with colleagues and other stakeholders by email and phone, in Quebec, the rest of Canada, and/or North America
• Knowledge of the Ariba accounting system is a definite asset

As part of their duties, the incumbent will have to communicate and collaborate in English, both orally and in writing with colleagues or other stakeholders in Quebec as well as in the rest of Canada or in North America.

We support and care for our employees and their families by providing:

• Competitive salaries
• A hybrid work environment with the possibility to work from home 2 days a week
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

Salary Range : $47,320 - $62,110

*Salary offers will vary commensurate with experience, education, skills, and training.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

Overview

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Overview

Overview

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time Monday through Friday.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You have completed the Canadian Securities Course (CSC), Conduct & Practice Handbook (CPH), or are open to obtaining within 6 months of hire

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

500 Centre Street SE

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Office Administration, Organizing, Teamwork

At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. 

The Administrative Assistant directly reports to and support the Senior Vice President for Commercial Operations & Corporate Development.

As a key focal point and primary point of contact, you will act as an extension of the Senior Vice President – Commercial Operations & Corporate Development and team for internal and external contacts on all matters. You will be responsible for leading important projects and initiatives, handling day-to-day team workflows and communications, uniting and liaising with stakeholders across the organization, managing deadlines, and building effective working relationships throughout the company. 

• Job location: Calgary, Alberta
• Shift schedule: 5 x 2, Monday – Friday, 8-hour shifts
• Application deadline: April 14, 2025 

Key Accountabilities:

• Administrative Support: 
  • Manage and maintain the Sr. VP’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance
  • Handle confidential information with discretion and professionalism; Coordinate and prioritize incoming requests and tasks on behalf of the Sr. VP
• Communication Liaison: 
  • Act as the primary point of contact between the Sr. VP and internal/external stakeholders, including senior executives, clients, vendors, and partners
  • Draft and edit correspondence, emails, and reports for Sr. VP’s review, ensuring clear, concise, and professional communication
  • Coordinate and follow up on action items from meetings and ensure timely execution
• Project Management: 
  • Assist with preparing reports, analyzing data, and creating presentations for internal and external meetings; manage multiple projects simultaneously while ensuring deadlines are met
• Event Planning and Coordination: 
  • Organize and manage executive-level meetings, conferences, and off-site events; handle logistics, coordinate attendee lists, and assist with on-site management; prepare post-event reports and summaries for Sr. VP’s review
• Operational Efficiency: 
  • Implement processes to improve workflow and operational efficiency within the Commercial Operations department
  • Proactively identify potential issues or challenges and present solutions to enhance the Sr. VP’s effectiveness and efficiency; assist with travel, expense reporting, and budgeting as required

What you Bring to the Role: 

• 12+ years of related Executive Assistant or Chief of Staff Experience supporting Senior Management or C-Level Executives. 
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management software, and other relevant tools (video conferencing, Adobe Acrobat, WebEx, scanners, and telephone conferencing)
• High level of emotional intelligence, ability to collaborate and build trusting relationships while managing sensitive and confidential matters with discretion
• Robust business acumen demonstrated in building and reviewing executive level and strategic presentation. 
• High level of integrity and the ability to work under pressure in a fast-paced environment.
• Bachelor’s degree or Business Diploma or equivalent an asset
• Experience in Oil & Gas, management consulting, commercial operations or law office an asset
• Familiarity with and understanding of Commercial Operations, Supply Management (Contracts, Procurement), Materials Management and the Oil & Gas industry as asset

What We Offer:

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays