390 Jobs Found
Inventory Coordinator, 12 Month Contract Full-time Job
Coca-Cola Canada Bottling Limited.
Administrative Jobs TorontoJob Details
Facility Location- North York, ON
Shift/Hours – Tuesday to Saturday, 7:00 AM to 3:00 PM- On-site
About This Opportunity
Reporting to the Warehouse Manager, the Inventory Coordinator works within Coke Canada warehouses, managing and controlling inventory and working through process improvement as necessary. This is a 12 Month Contract position, opportunity to be converted to Full-Time.
Responsibilities
Responsible for daily warehouse inventory maintenance and reconciliation.
• Must know and respect Good Manufacturing Practices
• Review Inventory Variance Reports daily and work with Inventory Analyst to identify and resolve issues
• Count all raw materials and finished goods in the warehouse on a daily basis and reconcile against SAP inventory levels. Research and reconcile daily inventory variances.
• Reconcile the daily, monthly, and annual inventory to the SAP computer system.
• Proper Documentation to support all audit activity (Internal Control Audits and Independent Counts
• Identify and report close dated product.
• Assist in managing, conducting, documenting and reporting on inventory audits.
• Identify and communicate common control opportunities to Manager.
• Analyze and identify areas where Internal Controls can be improved or implemented at an appropriate cost/benefit relationship.
• Become Subject Matter Expert on field level inventory Internal Controls in accordance with the Controls Policy and Procedures Manual.
• Perform individualized facility training on policies, procedures and controls.
• Assist with the training and remediation of all internal control issues that are identified.
• Assist with annual independent inventory schedule for independent inventory counts of Full Goods.
• Assist in standardizing and ensuring adherence to financial and operational control policies and procedures.
• Other duties or special projects as assigned by the Department Manager
Qualifications
• Bachelor’s degree in accounting or Finance, or Equivalent Business Experience
• 1+ years’ experience in Manufacturing, or Distribution and Warehouse Operations, Finance or Accounting, or Audit Experience preferred.
• Experience with MS Office and SAP computer tools
• CPA certification (asset)
• Ability to periodically lift, push, pull 50+ pounds, stand, walk, kneel, bend and reach.
Inventory Coordinator, 12 Month Contract
Coca-Cola Canada Bottling Limited.
Toronto - 5.62kmAdministrative Jobs Full-time
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ADMINISTRATIVE ASSISTANT 2 Full-time Job
Administrative Jobs TorontoJob Details
Are you a detail-oriented, seasoned administrative professional with solid experience supporting senior management? If so, consider this exciting temporary opportunity providing administrative support to the Director of Operations and Maintenance in the Transportation Services Division. The City of Toronto Transportation Services Division's mission is to build and maintain a resilient transportation network so that people connect with the places, activities and communities they value. Toronto is a rapidly growing city, with a significant transportation infrastructure needs to improve safety, manage state-of-good repair, and support growth.
Major Responsibilities
- Screens, reviews and prioritizes incoming phone calls, e-mail and mail, processes correspondence, and where appropriate directs to appropriate staff.
- Handles and schedules daily appointments, meetings business-related travel, events and activities for the Director as well as other staff in the Director's Office. Organizes the daily schedule around urgent requests from various areas, as well as emergency response.
- Coordinates meetings, events and schedules. Takes/transcribes confidential minutes related to the Office of the Director of Operations and Maintenance, labour relations and other matters as required.
- Assists the Director to monitor and flag hot issues for standing Committees and City Council.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
- Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
- Checks work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
- Coordinates the development and preparation of summary notes and briefing materials for the Director.
- Prepares and organizes materials, including confidential matters. Formats Committee reports prior to signature.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
- Coordinates and maintains a complex record/retrieval systems.
- Exercises caution and discretion with labour relations, personnel and other confidential information. Types correspondence including that of a confidential nature.
- Maintains awareness of municipal and Transportation Services matters, administrative systems and procedures to provide effective administrative assistance.
- Provides support in handling special projects.
- Performs varied administrative duties and clerical functions in connection with the operation of the Office of the Director of Operations and Maintenance, Transportation Services Division.
Key Qualifications
- Considerable experience in the performance of administrative support duties to senior management, handling a broad range of administrative matters, standard office practices and procedures.
- Considerable experience utilizing a variety of software packages including advanced knowledge of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
- Experience working with, and preparing, confidential materials/information for management.
- Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
- Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
- Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines.
- Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.
- Must be flexible to work long hours in peak periods and be able to work flexible hours, including weekends and evenings, as required.
- Strong analytical and problem solving skills with proven ability to handle sensitive issues.
- Ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with senior management staff.
- Ability to work within an organizational culture that emphasizes continuous learning, collaboration, transparency, accountability and trust while promoting a strong code of ethics and integrity to support public service excellence.
- Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.
ADMINISTRATIVE ASSISTANT 2
City Of Toronto
Toronto - 5.62kmAdministrative Jobs Full-time
62,637 - 77,715
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Sr. Administrative Assistant, Investment Banking, BMO Capital Markets Full-time Job
Administrative Jobs TorontoJob Details
Application Deadline:
02/28/2025
Address:
100 King Street West
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
- Supports the execution of strategic initiatives; includes tracking metrics and milestones.
- Builds effective relationships with internal/external stakeholders.
- Analyzes data and information to provide insights and recommendations.
- Leads the planning, coordinating and implementing department events.
- Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
- Coordinates and monitors budgets and reporting on results vs. budget.
- Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
- Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
- Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
- Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
- Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
- Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
- Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
- Makes travel arrangements, booking flight/hotel reservations as needed.
- Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
- Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
- Collaborates with internal and external stakeholders in order to deliver on business objectives.
- Organizes work information to ensure accuracy and completeness.
- Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
- Analyzes issues and determines next steps.
- Broader work or accountabilities may be assigned as needed.
Qualifications:
- Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
- Specialized knowledge.
- Verbal & written communication skills - Good.
- Organization skills - Good.
- Collaboration & team skills - Good.
- Analytical and problem solving skills - Good.
Sr. Administrative Assistant, Investment Banking, BMO Capital Markets
BMO Canada
Toronto - 5.62kmAdministrative Jobs Full-time
37,500 - 69,500
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ScotiaMcLeod Branch Administrator - Toronto Plaza Full-time Job
Administrative Jobs TorontoJob Details
As a Branch Administrator you will be responsible for contributing to the overall success of the branch by ensuring a high level of client service achieved by effective operations and administrative efficiencies.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Foster and develop a strong and positive team environment, driving employee empowerment, innovation and a high degree of engagement
- Effectively manage all administrative areas of branch operations
- Oversee the hiring, training, scheduling, supervision, and performance management of all support staff in the branch.
- Oversee all transactional banking functions
- Consistently demonstrate high levels of internal and external client service,
- Adhere to compliance and audit requirements and maintenance of branch profitability.
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Experience managing a large team
- Already duly registered as a Registered Representative (RR) with CIRO
- Successful completion of Wealth Management Essentials (WME)
- Excellent verbal and written communication skills
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHATS IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
Location(s): Canada : Ontario : Toronto
ScotiaMcLeod Branch Administrator - Toronto Plaza
Scotiabank
Toronto - 5.62kmAdministrative Jobs Full-time
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Senior Business Systems Analyst Full-time Job
Canadian Tire Corporation, Limited
Administrative Jobs TorontoJob Details
What you’ll do
-
Develop an evolving knowledge of all supported applications, their interfaces, and technical environment
-
Accountable for enabling successful business outcomes across the loyalty solution stack with a special focus on designing and helping partner groups build production capabilities and reduce technical debt/risks
-
Provide hands-on support spanning across requirement analysis, solution design, build, test and implementing solutions
-
Maintain strong relationships with peers and other internal and external stakeholders across IT and Business Teams
-
Work with other team members to provide 2nd level incident support during business hours
-
Provide guidance and SME direction as to the best course of action to restore production during major incidents
-
Oversee the development and implementation of root cause fixes to prevent recurring problems
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Provide guidance to the business regarding design, testing and implementation
-
Build, edit, and maintain the team backlog and board
-
Works as a liaison of between Product Owner and development team
-
Help Product Owner prioritizing backlog items on the basis of user value, time, and other team dependencies determined
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Help Product Owner managing the backlog to keep it up to date and ready for future iteration
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Participate in requirement gathering and create user stories with the guidance from Product Owner
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Participate in test case review and proof of testing and regression testing process
-
Understand the scope of the upcoming Epics and User Stories
-
Help identify functional and non-functional requirement working with different stakeholders
What you bring
Domain Expertise
-
Requires Bachelor Science or Arts in a Computer Science, Engineering, Business or related discipline and 5+ years of experience in a related field.
-
Strong practical experience with business analysis practices such as Data Analysis and Requirements Gathering.
-
Strong knowledge and experience of Agile/Scrum and Product Ownership and DevOps practices (high level).
-
Understanding of SAFe methodology.
-
Strong practical experience with various development methodologies.
Individual Skills
-
You are a self-motivated, agile, and innovative team member who can manage in an environment of change and ambiguity.
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Strong communication skills with ability to present complex messages and trade-offs and tell a compelling story.
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Strong problem solver with ability to resolve blockers and maintain progress on the solution.
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Strong modelling skills to depict outcomes in a variety of ways – analysis and critical thinking.
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Strong facilitation and interpersonal skills - ability to collaborate, negotiate, conflict-manage.
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Ability to multi-task and work on multiple projects at the same time under tight deadlines.
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Ability to navigate ambiguity, overcome confusion, and simplify complex scenarios.
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Ability to carry forward tasks with minimal supervision.
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Ability to organize and plan own work.
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Proficiency in written English and good documentation skills.
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Proficiency with SharePoint, Jira, Confluence, Powerpoint, Lucidcharts.
Nice to Have
-
Experience with working in a Cloud environment (Azure, GCP or AWS)
-
Experience with microservices architecture and event streaming
-
Experience working in Retail Industry
-
Specific experience in Agile methodologies such as SAFe
-
Experience with Data Lake or Big Data analytics technologies
We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.
Senior Business Systems Analyst
Canadian Tire Corporation, Limited
Toronto - 5.62kmAdministrative Jobs Full-time
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ADMINISTRATIVE ASSISTANT 2 Full-time Job
Administrative Jobs TorontoJob Details
Reporting to the Director, Program Support of the Policy, Planning, Finance & Administration Division, the Administrative Assistant 2 will support the Director and the Program Support management team.
Major Responsibilities:
Responsible for supporting the Director, and management team within Program Support. Performs varied administrative duties and program support functions for the Division.
- Provides executive level administrative support in the day-to-day Program Support operations and related support to other units within the division.
- Exercises caution and discretion with labour relations, personnel, and other sensitive information.
- Prepares and processes confidential documents related to complement management and reporting, pension and payroll, and other corporate initiatives. Processes payments, maintains accurate accounting records.
- Prepares and processes confidential documents including disciplinary action; grievance and arbitration matters; contingency planning and labour relations; restructuring initiatives; fraud and waste hotline.
- Prepares agendas, professional presentation materials, takes/transcribes minutes and follows-up taking appropriate action. May attend and take minutes at grievance hearings.
- Handles scheduling of appointments and ensures appropriate information is provided to the Director well in advance.
- Coordinates meetings (including Webex/Microsoft Teams virtual meetings), special events, schedules, workshops, grievances, labour-management meetings, registration.
- Reviews, proofreads, and corrects administrative and financial documents such as memos, letters, purchasing card reconciliation, ensuring accuracy and conformity with regulations, service area divisional policies and procedures, prior to the Director’s signature.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Effectively handles general inquiries, complaints, and requests from all levels of staff, other government agencies, media, elected officials, or members of the public and resolves customer service issues.
- Conducts background research, investigation, retrieves and consolidates information from various sources, prepares and processes various documents/statistical summaries/ reports requiring the assessment and analysis of data, on a scheduled or ad hoc basis.
- Assists in the coordination of service area and divisional labour disruption plans.
- Monitors all key reports required for committees and council and ensures deadlines are met. Reviews council and standing committee agendas and reports flagging items that will impact operations.
- Coordinates and maintains an efficient and effective record/retrieval system for the office in accordance with the Corporate Record Management guidelines.
- Operates various office equipment and utilizes computer applications and corporate systems. Orders and maintains an inventory of office supplies and equipment for the Director’s Office.
- Monitors, tracks, and reports attendance management.
- Provides support to the Office of the Executive Director and performs back-up duties as required.
- Provides support in handling special projects as required.
Key Qualifications:
Your application must describe your qualifications as they relate to:
- Post-secondary education in a related field (i.e. Executive Assistant, Business Administration, Human Resources) or an equivalent combination of education and experience.
- Considerable experience in the performance of secretarial and administrative support duties to senior management, handling a broad range of administrative matters, confidential materials/information, standard office practices and procedures, some of which must relate specifically to the actual duties of the position.
- Considerable experience reviewing and creating documents, letters, briefing notes, preparation and drafting of standard correspondence and reports, taking meeting minutes, editing the layout and formatting complex reports, charts and tables, and other material.
- Considerable experience in planning and organizing appointments, meetings, interviews, conferences and/or special events.
- Considerable experience in the use of a variety of software packages including strong knowledge of Microsoft Office Suite (i.e. Word, PowerPoint, Excel and Outlook), to prepare correspondence, presentations, charts and other data representations.
- Ability to identify and improve standard administrative practices and procedures.
- Ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.
- Ability to research and gather information, develop, and implement administrative work procedures and systems.
- Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including at the political level, the members of the public and external contacts.
- Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
- Ability to work independently and effectively with minimal supervision.
- Must be resourceful, flexible, adaptable, and possess a high degree of common sense.
- Strong analytical and problem-solving skills with proven ability to handle sensitive issues.
ADMINISTRATIVE ASSISTANT 2
City Of Toronto
Toronto - 5.62kmAdministrative Jobs Full-time
62,637 - 77,715
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ScotiaMcLeod Administrative Associate Full-time Job
Administrative Jobs TorontoJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO is required
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
#LI-Onsite #LI-HA1
ScotiaMcLeod Administrative Associate
Scotiabank
Toronto - 5.62kmAdministrative Jobs Full-time
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Administrator, Regional Account Support Full-time Job
Administrative Jobs TorontoJob Details
What is the opportunity?
The Regional Account Support Team specializes in assisting Estate & Trust Services Relationship Managers by providing efficient, accurate and quality client service. Key client service elements include, preparing estate asset summary documents, tax preparation, account distribution and asset administration. The Administrator will assist and support Officers to ensure that the administrative tasks are properly completed. Attention to detail and quality are paramount as well as ensuring key milestones are met. Teamwork, collaboration and developing inter-personal relationships are important skills for success.
What will you do?
-
This is a great opportunity to network with RBC partners and other financial institutions as you gather information relating to client holdings in an estate environment.
-
Your organization skills and proactivity will successfully support a book of accounts and demonstrate the high level of quality service that our team focuses on. This will include timely written, verbal and electronic communication with other support groups internally and with external contacts.
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As you work towards gathering information about Estate assets you will build an Estate Summary of Assets.
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Asset collection from internal and external sources forms part of your role as well and represents an important part of consolidating the client’s assets in a timely manner. Your networking skills will be useful here.
-
You are a keen trouble shooter and can effectively resolve inquiries on your own and willing to seek out support from your team leader, as required.
-
Well versed in our policies and procedures you will ensure that your administration is carried out within company goals and objectives.
-
You will actively participate in sharing best practices, innovations and work effectively in a team oriented environment.
What do you need to succeed?
Must Have
-
Post-secondary education or equivalent, Estate & Trust Administration courses preferred
-
3 years’ plus administration experience
-
General working knowledge of the Securities and Financial Services Industry
-
Excellent written/verbal/electronic communication skills
-
Ability to work effectively with others and perceived as a professional business partner with co-workers and external contacts.
-
Ability to resolve issues and aspects of administration independently
-
Technological literacy, especially with Excel and Word, and experience with Mail Merge
Nice to Have
-
Previous Estate administration experience
-
Canadian Securities Course
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
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A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
-
Leaders who support your development through coaching and managing opportunities
-
Ability to make a difference and lasting impact
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Work in a dynamic, collaborative, progressive, and high-performing team
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Flexible work/life balance options
-
Opportunities to take on progressively greater accountabilities
-
Access to a variety of job opportunities across business and geographies
WMRT
Job Skills
Additional Job Details
Address:
RBC CENTRE, 155 WELLINGTON ST W:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
WEALTH MANAGEMENT
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2025-01-28
Application Deadline:
2025-02-11
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Administrator, Regional Account Support
Royal Bank Of Canada
Toronto - 5.62kmAdministrative Jobs Full-time
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Administrative officer Full-time Job
Administrative Jobs TorontoJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Plan and control budget and expenditures
How to apply
By email
Administrative officer
SPIREX CANADA INC.
Toronto - 5.62kmAdministrative Jobs Full-time
27
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DIRECTOR ADMINISTRATION & SUPPORT SERVICES Full-time Job
Administrative Jobs TorontoJob Details
- Posting Period: 21-Jan-2025 to 04-Feb-2025
The City of Toronto’s Court Services Division is looking for a strategic and results-motivated leader to oversee the division’s strategic and business planning, service excellence, continuous improvement and transformational initiatives. Reporting to the Executive Director, Court Services, this role provides strategic guidance and leadership in financial management, HR planning, research, strategy and risk/performance management and Information technology.
This role offers an exciting opportunity to lead strategic transformation, drive business excellence, and shape the way we deliver Court and Tribunal Services to the public and our partners.
Specifically, you will:
Strategic Leadership & Transformation
Develop and implement functional policies and programs that drive significant improvements in business performance based on long-term divisional needs. Lead strategic planning, performance management, and change initiatives, ensuring continuous improvement and service excellence. Provide direction, tools, and processes to support divisional leadership in driving efficiency and effectiveness.
Team Leadership & Organizational Development
Oversee a diverse team, ensuring effective delegation of responsibilities and fostering a high-performance culture. Lead and motivate staff to uphold high-quality work standards, organizational performance, and continuous learning. Promote innovation and collaboration across departments.
Financial & Budget Management
Develop, recommend, and administer the divisional budget in alignment with the Executive Director’s financial plan. Ensure expenditures are controlled within approved budget limits. Lead financial planning, forecasting, and resource allocation, acting as the divisional lead for budget-related committees and Council processes. Provide strategic oversight of financial controls, financial modeling, and compliance with fiscal policies.
Labour Relations & Workforce Strategy
Ensure consistent implementation of corporate and divisional policies related to workforce planning, employee relations, and collective agreements. Provide guidance on complex labour relations matters, including dispute resolution, grievances, arbitration, and collective bargaining processes. Lead divisional planning for potential labour disruptions and workforce development initiatives.
Risk Management & Compliance
Oversee divisional risk management, ensuring compliance with Auditor General recommendations, financial and operational audits, and corporate policies. Investigate human rights complaints, conduct compliance audits, and collaborate with legal teams on disciplinary actions. Develop strategies to mitigate risks and enforce safety-related procedures, minimizing liabilities and ensuring a safe working environment.
Business Intelligence & Data Analytics
Lead the division’s business intelligence and analytics functions, driving data-informed decision-making, key performance indicator (KPI) development, and continuous improvement. Implement best practices in predictive analytics, performance measurement, and market forecasting to enhance divisional efficiency.
IT Strategy & Digital Transformation
Oversee the development and implementation of IT initiatives, improving customer service, business processes, and overall technology support. Collaborate with IT subject matter experts and corporate technology teams to ensure digital transformation aligns with divisional needs.
Policy Development & Process Improvement
Lead the development and implementation of policies, procedures, and operational changes to enhance divisional performance. Identify emerging issues and challenges, develop flexible solutions, and monitor implementation outcomes. Ensure compliance with corporate policies, Freedom of Information (FOI) requests, internal reviews, and regulatory requirements.
Stakeholder Engagement & Council Representation
Represent the division at Council meetings, Standing Committees, and Community Councils. Build strong relationships with Ward Councillors, external partners such as the provincial government, judiciary and enforcement agencies, and unions, ensuring timely responses to inquiries and policy matters. Prepare Council reports, financial assessments, and strategic recommendations.
Cross-Divisional Leadership & Corporate Initiatives
Lead major corporate and cross-divisional projects, ensuring alignment with strategic goals and best practices. Act as a key representative in corporate policy development, system enhancements, and service transformation initiatives. Collaborate with internal and external stakeholders to address complex service delivery challenges and drive impactful solutions.
Key Qualifications
To succeed in this role, you bring:
- Strong understanding of justice administration.
- Extensive experience in strategic planning, financial oversight, and business transformation within a complex organization.
- Extensive experience leadership leading large teams, delegating responsibilities, and fostering a high-performance culture.
- Considerable experience in budget management, financial forecasting, and risk management, with the ability to oversee large-scale financial operations.
- In-depth knowledge of labour relations, workforce planning, and collective agreement administration within a unionized environment.
- Proven ability to lead data-driven decision-making, performance measurement, and predictive analytics initiatives.
- Experience developing and implementing transformation initiatives, and business process improvements.
- Exceptional stakeholder management skills, with experience engaging with Councillors, government agencies, and community partners.
- Strong understanding of compliance frameworks, including corporate policies, financial regulations, and risk mitigation strategies.
- Excellent written and verbal communication skills, with the ability to prepare Council reports, policy documents, and executive briefings.
DIRECTOR ADMINISTRATION & SUPPORT SERVICES
City Of Toronto
Toronto - 5.62kmAdministrative Jobs Full-time
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Scheduling Manager (Temporary Contract) Contract Job
Administrative Jobs TorontoJob Details
Scheduling Manager (Temporary Contract)
Securitas Canada
Toronto - 5.62kmAdministrative Jobs Contract
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SUPPORT ASSISTANT B Full-time Job
Administrative Jobs TorontoJob Details
Number of Positions Open: 1Posting Period: 13-JAN-2025 to 27-JAN-2025
Reporting to the Manager, Ashbridges Bay TP Projects, the Support Assistant B will perform in a fast-paced collaborative environment providing administrative support to various teams in two units.
Major Responsibilities:
- Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash. Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
- Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
- Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
- Co-ordinates and maintains an electronic record/retrieval system.
- Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
- Coordinates onboarding for new staff, and ongoing issues management for staff including IT coordination.
- Prepares and tracks expense reports, training requirements, conference/seminar attendance and submissions, maintains and tracks equipment and H&S supplies inventories.
- Assists with budget administration for unit.
- Co-ordinates meetings, events and schedules. Prepares agendas. Takes/transcribes minutes.
Key Qualifications:
- Considerable administrative experience in a team-oriented customer service environment.
- Considerable experience in administrative processing and reviewing documents to
- Ensure accuracy and conformity with legislation, regulations, policy and procedures and correcting incorrect items.
- Considerable experience in Microsoft Office Suite, specifically using Word and Excel.
- Experience using computer based records management systems, and online data management or request systems.
- Experience drafting, preparing and formatting agendas, minutes, letters, reports, memos, and other business documents.
You must also have:
- Ability to set priorities, meet deadlines, be resourceful, adaptable and able to work independently with minimal supervision in a fast paced environment.
- Ability to work effectively with staff and deal with the public tactfully and courteously. Aptitude with figures, attention to detail and ability to do arithmetic calculations accurately.
- Excellent interpersonal skills with ability to communicate effectively, both orally and in writing and able to compose detailed correspondence and to proof read materials.
- Ability to exercise independent judgement and discretion in dealing with confidential matters and correspondence.
- Familiarity in archiving and retrieving files manually and/or electronically in an organized manner. Working knowledge of workplace relevant legislation including Human Rights and Occupational Health and Safety Act.
- Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
A Qualified List of candidates will be established for the Support Assistant B position in the Engineering & Construction Division and will be in effect for 2 months from the date the list is created. Qualified candidates on the list may be considered when filling future permanent and/or temporary vacancies in this position.
Notes:
Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting.
SUPPORT ASSISTANT B
City Of Toronto
Toronto - 5.62kmAdministrative Jobs Full-time
33.34 - 36.55
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