All jobs within 50 km around Woburn in Administrative Jobs

Reporting to the Manager, Parks Planning and Development and supporting the Facilities Management Services Branch, the Project Coordinator is responsible for providing project management services in the areas of parks design and construction with budgets typically ranging from $25,000 to $1,000,000.00. The Project Coordinator will undertake all aspects related to the capital delivery of parks development projects, including planning and design, procurement, and contract administration and will also provide landscape architectural expertise on cross-departmental capital projects and planning strategies.

Responsibilities:

• Providing project management services including scope of work, detailed design, drawings, oversees general contractor performance, substantial completion, warranty, formal project hand over and post construction project review;
• Coordinating of construction projects through ongoing field inspections, risk assessment, ensuring contract compliance, quality control, and adherence to health and safety standards;
• Manage, prioritize and plan project delivery for all Park redevelopment projects, including, improvements to parks, playgrounds, trails and splash pads etc. for City facilities;
• Managing the work of external consultants, including the coordination and review of landscape architectural work to ensure design consistency and quality for all aspects of Park Development projects;
• Provide policy and strategic advice to Management;
• Develop and coordinate Requests for Proposal (R.F.P.’s), Request for Quotation (R.F.Q.’s) and Request for Tender (R.F.T.’s) as per the City’s procurement bylaw for capital projects;
• Provide project management services including scope of work, detailed design, drawings, oversite of general contractors performance, substantial completion and warranty, formal project hand over and post construction project review;
• Approve invoices, progress draws, changes to the contract, process change orders, ensuring specifications are met and warranty and commissioning processes are followed;
• Provide technical expertise on cross-departmental capital projects and planning strategies;
• Coordinate construction projects through ongoing field inspections, risk assessment, ensuring contract compliance, quality control, and adherence to health and safety standards
• Act as a staff liaison to Advisory Committees as needed;
• Managing internal and external project stakeholders including multi-disciplinary consulting teams, internal corporate workgroups, senior staff, external agencies, special interest groups, and the general public by applying project management methodologies, tracking work plans, timelines and project deliverables;
• Researching industry standards and maintaining a current and progressive understanding of trends, legislation and innovative approaches to ensure best practices are used throughout the project process;
• Preparing concepts and cost estimates for proposed capital projects and providing input into the budget planning process for Parks Development; and
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust

Requirements:

• Demonstrated knowledge and skill generally associated with the completion of a university degree or three (3) year college diploma in the fields of landscape architecture/design technology, architecture, construction management, engineering and seven (7) years in a municipal project management environment, preferably in municipal parks development or municipal capital projects developments.
• Project Management Professional (PMP) Certification and Project Management experience is considered an asset.
• Established skills in Microsoft Office Suite, Microsoft Office and experience using relevant software applications (i.e. AutoCAD, GIS, Bluebeam Revue, Adobe including Adobe Creative Suite).
• Demonstrated technical knowledge in the fields of landscape architecture, park design, architecture and/or engineering design and construction.
• Knowledge of workplace safety, building codes, and legislative requirements.
• Experience in preparation of financial and technical reports.
• Excellent project coordination, strong organizational, research and analytical skills.
• Highly developed interpersonal skills with the ability to communicate effectively, both orally and in writing, with staff, elected officials, external agencies, and the general public
• Demonstrated ability to work under pressure and on own initiative in order to meet rigid timelines
• Possession and maintenance of a valid unrestricted Class ‘G’ Ontario Drivers Licence

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Job Description

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Reporting to the Manager, Development Planning or designate, the Principal Planner is responsible for providing professional planning expertise, judgement and recommendations, undertaking complex work projects, and processing development applications.

Responsibilities:

• Processing complex development applications such as subdivisions, condominiums, Official Plan amendments, site plans and rezonings;
• Coordinating and undertaking major complex planning project, tasks and studies either individually or as a leader of a project team;
• Implementing urban design guidelines, providing professional planning advice, including expert testimony at the Ontario Land Tribunal (O.L.T) and other such tribunals;
• Drafting reports, agreements and by-laws, and monitoring and interpreting legislation and policies;
• Participating in the development and maintenance of the City’s Official Plan, Zoning By-law and/or other planning instruments;
• Representing the Division/Branch/Department/City in various forums;
• Providing assistance to the Manager in the administration of the Division;
• Presenting to standing committees, council and to the public and outside agencies/groups;
• Participating in various Departmental/Corporate Projects;
• Supervising certain planning functions;
• Providing professional planning advice;
• Responding to inquiries from the public, development industry, landowners, Councillors, and staff;
• Liasing with staff, other departments, outside agencies and consultants;
• Performing other duties as assigned; and
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust.

Requirements:

• Demonstrated knowledge and skills generally associated with the completion of a four (4) year University Degree in Urban Planning, plus a minimum of five (5) years of relevant professional planning experience, preferably in a municipal environment; or have the equivalent combination of formal education and relevant experience
• Working knowledge and experience in Microsoft Office applications and related software and willing to train on specialized computer software related to planning matters
• Strong research, analytical and reasoning skills
• Proven ability to communicate effectively in both oral and written form
• Excellent interpersonal skills with the ability to establish and maintain good working relationships
• Ability to work on own initiative and adaptive to changing circumstances with limited supervision
• Possess a high degree of knowledge of provincial/regional planning legislation that affect the City

Posting End Date: 2024/04/22

Registered Professional Planner (RPP) accreditation is preferred. Ability to provide own transportation between work sites as required This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

Overview

Overview

Overview

Overview

Overview