All jobs within 500 km around Yarmouth in Administrative Jobs

We are searching for an Administrative Coordinator to join our Ryan Hall team based in Bridgewater, Nova Scotia. 

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Starting Salary: $38,000 (annually)
• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents and Clients
• Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material
• Maintains and updates Client files, and documents, including Client lists
• Coordinates Client transportation
• Performs basic accounting functions, which may involve Client banking reconciliation and payments on Client accounts
• Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies
• Monitors fire and security alarm panels, and follows safety and security duties as per facility policy
• Provides support and guidance to employees in assistance with payroll, scheduling and benefits information
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.

About You

• As the successful candidate, you will be a graduate of an approved Office Administration or Professional Secretarial diploma, you will have excellent computer skills and experience in Microsoft Office Suite and previous Long-Term Care experience is an asset.
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.

Overview

The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help: 

• Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
• Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies.
• Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees
• Schedule driver appointments.
• Send appointment requests via fax, email, and telephone.  Update system with appointment information.   Manifest and arrange appointments.
• Input pick up BOL’s and update POD’s.
• Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
• Agent Freight: Tracking and updating system information on shipments for agent delivery.
• Reports: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
• Call customers regarding appointment change, status, issues regarding appointment. 
• Log customer interaction consistently and accurately in AS400. 
• Redirect documents intra- and inter-terminal as well as to customers as needed
• Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees
• Attend meetings, take notes, and follow up on decisions within area of responsibility
• Order office supplies and maintain inventory for the terminal
• Create manifests, verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete
• Prepare manifests for trucks crossing from Canada to US border and vice versa
• Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures
• Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
• Gather, enter, and update data to maintain software database on daily basis as appropriate, establishs and maintain files and records 
• Ensure that correct information about missed pickups and deliveries is rescheduled
• Mentor and train office staff in procedures and in use of current software
• Assist with data entry
• Dispatch some night runs/shifts, and extend vacation coverage for dispatch

Your Skills and Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial 
• Computer literate in Excel and Word
• Equipment knowledge is an asset
• Strong problem solving skills with the ability to implement proactive solutions to support operational demands and efficiencies
• Results focused
• Exceptional interpersonal and leadership skils to manage demands and resolve issues with drivers, coworkers, etc.
• Must have a strong sense of urgency
• Good communication skills
• Must be able to work under a flexible work schedule 
• Must be a hands on operator, trainer, coach and mentor
• Must be able to build and maintain relationships  

We are searching for a Receptionist (Casual) to join our Parkland Saint John team based in Saint John, New Brunswick.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $15.60 - $16.10
• Free onsite parking
• 4% Vacation payout
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Answers and transfers telephone inquiries, greets and directs visitors
• Provides routine information and responds to inquiries from residents, visitors, and staff
• Active screening of employees and visitors
• Sorts and distributes incoming and outgoing mail and couriers
• Prepares and distributes forms, reports and other documents to appropriate personnel and departments
• Performs a wide variety of assignments, which are sometimes confidential in nature
• Receives, processes, and records client payments
• Ensures client safety by following and applying all standard operational procedures, safe work practices and training provided

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A high-school diploma or GED
• Excellent computer skills and experience in Microsoft Office Suite
• Previous hospitality/customer service experience an asset; especially with seniors
• Ability to provide a clear criminal record check upon hire
• A friendly and outgoing spirit is a definite asset
• Knowledge of medical terminology considered an asset
• Ability to work during the day and weekends
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

We are searching for a Regional Administrative Coordinator to join our Parkland in the Valley/Parkland Saint John team based in Saint John/Quispamsis, New Brunswick. 

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

     •   Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
    • Hybrid Work
    •   RRSP program (5% employer matching)
    •   Vacation accrual (begins immediately) and travel insurance
    •  Free onsite parking
    •   Employee discounts on select apparel, fitness, and retail partners through our Perks Program
    •   Access to continuing education and training through Shannex’s Centre of Excellence
    •   Opportunities to be part of sector innovation and continuous improvement initiatives
    •   Recognition and Rewards for service excellence and safety

About the Opportunity

    •   Provides support for the admission of Residents;
    •   Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material; 
    •   Maintains and updates Resident files, and documents, including Resident lists;
    •   Coordinates Resident transportation;
    •   Performs basic accounting functions, which may involve resident banking reconciliation and payments on residents accounts;
    •   Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies;
    •   Monitors fire and security alarm panels, and follows safety and security duties as per facility policy;
    •   Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.
    •   Attends and captures meeting minutes and distributing action items and minutes as appropriate
    •   Uploads documents in appropriate systems (i.e. momentum, Gazebo)

About You

In addition to placing high value on continuous improvement, collaboration, and accountability, you bring:

    •   An office administration or related professional diploma, and a minimum of three years experience providing administrative support services.
    •   High level of proficiency using Microsoft excel, and intermediate proficiency using other Microsoft programs.
    •   Proficiency operating a multi-line telephone system
    •   Knowledge of accounting principals, as well as familiarity with the process of ordering, receiving and reconciling supply orders and services.
    •   Knowledge of electronic record keeping software is an asset.
    •   A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.
    •   Comfortable working collaboratively with multiple team members to meet shared goals.

We are searching for a Regional Administrative Coordinator to join our Parkland in the Valley/Parkland Saint John team based in Saint John/Quispamsis, New Brunswick. 

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

     •   Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
    • Hybrid Work
    •   RRSP program (5% employer matching)
    •   Vacation accrual (begins immediately) and travel insurance
    •  Free onsite parking
    •   Employee discounts on select apparel, fitness, and retail partners through our Perks Program
    •   Access to continuing education and training through Shannex’s Centre of Excellence
    •   Opportunities to be part of sector innovation and continuous improvement initiatives
    •   Recognition and Rewards for service excellence and safety

About the Opportunity

    •   Provides support for the admission of Residents;
    •   Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material; 
    •   Maintains and updates Resident files, and documents, including Resident lists;
    •   Coordinates Resident transportation;
    •   Performs basic accounting functions, which may involve resident banking reconciliation and payments on residents accounts;
    •   Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies;
    •   Monitors fire and security alarm panels, and follows safety and security duties as per facility policy;
    •   Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.
    •   Attends and captures meeting minutes and distributing action items and minutes as appropriate
    •   Uploads documents in appropriate systems (i.e. momentum, Gazebo)

About You

In addition to placing high value on continuous improvement, collaboration, and accountability, you bring:

    •   An office administration or related professional diploma, and a minimum of three years experience providing administrative support services.
    •   High level of proficiency using Microsoft excel, and intermediate proficiency using other Microsoft programs.
    •   Proficiency operating a multi-line telephone system
    •   Knowledge of accounting principals, as well as familiarity with the process of ordering, receiving and reconciling supply orders and services.
    •   Knowledge of electronic record keeping software is an asset.
    •   A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.
    •   Comfortable working collaboratively with multiple team members to meet shared goals.

The Administrative Coordinator supports the business by coordinating the full range of administrative processes at the terminal in order to ensure the timely and accurate delivery of freight to the end customer.   

You will be a positive representative of our organization by demonstrating professionalism, and appropriate urgency. You will work closely with various internal and external contacts to effectively and efficiently respond to customer inquiries and requests. 

How You’ll Help: 

• Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner. Establish and maintain files and records.  
• Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees; attend meetings, take notes, and follow up on decisions within area of responsibility 
• Order office supplies and maintain inventory for the terminal 
• Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees 
• Redirect documents intra- and inter-terminal as well as to customers as needed 
• Manifest and arrange appointments via fax, email, and telephone. Call customers regarding appointment change, status, rescheduling, and issues regarding appointment. Schedule driver appointments. Update system with appointment information.  
• Prepare manifests for trucks crossing from Canada to US border and vice versa 
• Verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete 
• Input pick up BOL’s and update POD’s. Upload and edit EDI files. Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present 
• Track and update system information on shipments for agent delivery. 
• Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures 
• Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies. 
• Reporting: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering. 
• Mentor and train office staff in procedures and in use of current software 
• Dispatch some night runs/shifts 
• Other related duties as may be required 

Your Skills and Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience. 
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. 
• Communication skills - advanced 
• Computer skills – accuracy, MS products, AS400, web based programs 
• Demonstrated customer relationship skills 
• Strong conflict resolution skills 
• Able to work deadlines in high transactional environment 
• Ability to champion business needs in a collaborative manner to colleagues 
• Results focused 

To apply, visit our Careers page at dayross.com.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience

Experience: Candidates should have experience of 1 to less than 2 years

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to review, evaluate, and implement new administrative procedures, assist in the implementation of administrative procedures, and administer policies and procedures related to the release of records
• The candidates should be able to delegate work to office support staff, establish work priorities, and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of the establishment and coordinate and plan for office services such as accommodation, relocation, equipment, supplies, and security services

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Overview

No. of vacancies: 2
Salary: $22.00 hourly / 40 hours per week
Employment type: Permanent employment, Full time
Location: 48 Lovett Lake Court, Halifax, NS B3S 1B8

Job Description

• The candidate will be responsible for coordinating the flow of information within the team.
• The candidate will be responsible for directing and controlling daily operations.
• The candidate must open and distribute mail and other materials.
• The candidate must plan and control budgets and expenditures.
• The candidate will be responsible for planning and organizing daily operations.
• The candidate must determine and implement office procedures and routines.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must perform data entry tasks.
• The candidate must maintain and manage digital database.
• The candidate must perform administrative and office activities.
• The candidate must ensure accuracy and compliance with accounting standards, procedures, and internal controls.
• The candidate will be responsible for documenting and preparing invoices and work orders.
• The candidate will be responsible for reviewing purchase order claims and contracts to ensure compliance with company policies.
• The candidate must develop specific plans to prioritize.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate or diploma in other trades.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.

How to Apply

Kindly use the given options to submit your application, if you are interested.

By email

[email protected]