All jobs within 50 km around Willowdale East in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic mail, Spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word

Location: 705 Progress Avenue, Scarborough, ON M1H 2X1
Shifts: Day, Evening, Night, Weekend, Shift, Overtime, On Call, Flexible Hours, Early Morning, Morning

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment
• The candidates should be able to work in tight deadlines with attention to detail
• The candidates should be able to handle large workload

Other Requirements:

• The candidates should be dependable, flexible, organized, reliable, and judgmental
• The candidates should have interpersonal awareness, excellent oral communication, excellent written communication, efficient interpersonal skills, and be able to work as a team player

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures, delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence, oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
705 Progress Avenue suite 108
Scarborough, ON
M1H 2X1

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment and capable of working effectively under pressure
• The candidates should be adept at meeting tight deadlines while demonstrating attention to detail in their work
• The candidates should be proficient in handling repetitive tasks

Other Requirements:

• The candidates should demonstrate the ability to multitask effectively and possess excellent oral communication skills
• The candidates should exhibit excellent written communication skills and demonstrate flexibility in their approach to tasks
• The candidates should be organized in their duties and responsibilities, be strong team players, and strive for accuracy in their work
• The candidates should have a strong focus on client satisfaction and be reliable in meeting deadlines and commitments

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., and supervise other workers while training them
• The candidates should be able to record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer the telephone, relay telephone calls and messages, and answer electronic inquiries
• The candidates should be able to compile data, statistics, and other information, order office supplies, maintain inventory, and arrange travel, related itineraries, and make reservations
• The candidates should be able to greet people, direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents, and maintain and manage a digital database

Benefits:

• The candidates will get health care plan, and other benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
37 Estate Drive
Scarborough, ON
M1H 2Z2

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualifications such as a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates must have 7 months to less than 1 year of experience.
Transportation/Travel Information: Public transportation is available
Work Location Information: Urban area

Physical Requirements:

• The candidate should be able to work in a fast-paced environment
• The candidate should work under pressure
• The candidate should be able to do attention to detail
• The candidate should be able to work under tight deadlines

Other Requirements:

• The candidate should have excellent interpersonal skills
• The candidate should be flexible
• The candidate should have excellent oral communication
• The candidate should have excellent written communication
• The candidate should be reliable
• The candidate should be organized

Responsibilities:

• The candidate should be able to carry out administrative activities of an establishment
• The candidate should be able to do administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidate should be able to oversee and co-ordinate office administrative procedures
• The candidate should be able to review, evaluate and implement new administrative procedures
• The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidate should be able to coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• The candidate should be able to assist in the preparation of the operating budget and maintain inventory and budgetary controls
• The candidate should be able to assemble data and prepare periodic and special reports, manuals, and correspondence
• The candidate should be able to delegate work to office support staff

Benefits:

• The employees get to work in a well-known company
• The employees get to work in a natural environment
• The employees get a group insurance benefits
• The employees get paid leaves and sick leaves benefits

Company Overview:

Over the years, Multi risk Insurance Brokers & Financial Group has grown and prospered by paying attention to our clients. We have a strong commitment to giving personal service and providing competitive insurance products. Multi risk has been providing personalized service to customers in an industry that often leaves people feeling like a number. Our team will do everything we can to get you the protection you need at the best possible rate.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO is a requirement
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.

• We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

*Subject to program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date

2025-08-15

Job Location

123 Commerce Valley Dr E

Employment Type

Temporary (Fixed Term)

Weekly Hours

1

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative

Overview

Group Summary:

Role Summary

• The Executive Administrative Assistant provides support to the Senior Management team, primarily to General Manager and the Human Resources Manager. The ideal candidate will work professionally, with integrity and be able to maintain confidentiality.

Key Responsibilities

• Provide support to the General Manager, Human Resources Manager, and Assistant General Manager(s), while maintaining confidential and sensitive information.
• Coordinate travel arrangements, prepare itineraries, and submit expense reports on behalf of the General Manager or Senior Management team where applicable
• Schedule, manage and prioritize General Manager’s calendar.
• Manage office supplies and ordering of supplies for the General Manager, Human Resources, and Finance
• Help with organizing electro-static discharge protective wear for visitors, temporary employees, and Magna employees.
• Reporting as needed by the General Manager.
• Coordinate and organize company meetings, special events and fundraising.
• Maintain company communications.
• Facilitate the Company uniform program.
• Lead the Company’s Social Events Committee.
• Lead wellness initiatives.
• Culture Ambassador for the division.
• Arrange and support internal and customer visits including scheduling, making required arrangements and organizing catering where necessary.
• Maintain company perks and discounts.
• Maintain inventory of printed materials.
• Sort and distribute company mail.
• Maintain company intranet and social media pages/applications.
• Maintain company organization chart.
• Maintain employee files and general filing.
• Assist with the Employee Suggestion Program.
• Other special projects or duties as assigned.

Key Qualifications/Requirements

Education

• Post-secondary diploma in administration or a related field.

Experience

• Minimum 3 years’ experience in an administrative capacity
• Positive attitude and must be a team player.
• Strong initiative and willingness to help.
• Ability to prioritize, coordinate and manage multiple activities and projects occurring simultaneously.
• Intermediate experience with Microsoft Office Tools and Outlook, complimented by strong computer ability.
• Excellent written and verbal communication skills are required.
• Proactive personality and self-driven.
• Able to maintain confidentiality and promote a positive working environment.

Awareness, Unity, Empowerment:

Regular / Permanent

Magna Electronics

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.

KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

• Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.
• Enters and maintains lease agreement information within lease management database.  Responsible for data integrity of lease information. 

Rent Payment Processing

• Reviews and validates landlord invoices to ensure compliance with the lease.
• Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client. 
• Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.
• Prepares and provides reports to managers and/or clients.

Additional Rent Review

• Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord.  Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
• Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.
• Provides complete package for manager’s review.

Lease Management

• Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
• Reviews and recommends estoppels certificates for approval.
• Tracks and reviews tenant insurance certificates.
• Interacts with FM & Project Team on operational matters.
• Landlord/Tenant relationship management.
• Critical Date management (ensure all tenant critical dates are tracked and managed).
• Generates reports as required such as KP1, Critical dates, options to terminate. 
• Provides due diligence on landlord/tenant change of ownership.
• Percentage rent and CPI management.
• Prepares lease budgets and forecasts on a monthly/yearly basis.
• Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

Additional Lease Management 

• Provides support to multiple client lease management portfolios.
• Works with Lease Administration Director to improve and enhances existing processes and reporting.
• Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.
   

KNOWLEDGE & SKILLS

• Community college diploma preferably in accounting, business administration or law clerk studies
• 3 to 5 years of commercial lease abstraction or property administration work experience.
• Knowledge and experience with commercial real estate lease agreements.
• Prior experience with lease management systems.
• Ability to interpret and abstract lease information.
• Ability to process volumes of data requiring strong attention to detail and accuracy.
• Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

• Real Property Administrator Designation, an asset.
• Facility Management Administrator Designation, an asset.
• Bilingual is an asset.

As a Contract Administration Specialist, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

KEY DUTIES & RESPONSIBILITIES

Contract & Proposal Management:

• Enforce policies and procedures related to contract execution and proposals.
• Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
• Prepare internal and external reports on contracts and proposals progress.
• Ensure timely renewal and pricing adjustments as per management policies.

Administrative Support:

• Coordinate with cross-functional teams for effective data compilation.
• Handle filing, distribution, and organization of executed contracts.
• Address and resolve administration issues related to contracts and proposals.

Compliance & Reporting:

• Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
• Maintain awareness of reporting requirements to support the business’s goals.

Other duties as assigned.

KNOWLEDGE & SKILLS

• Communication: Excellent written and verbal English skills are essential.
• Attention to Detail: Precision and thoroughness in managing contract details.
• Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel). 
• Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
• Confidentiality: Experience managing confidential information discreetly.
• College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience. 
• Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial. 
• High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
• Ability to follow processes/database management entry and oversight.

Licenses and/or Professional Accreditation

• None required. 

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level
• Daily monitoring of administrative email box and process all requests in timely manner
• Coordinate corporate initiatives throughout their region
• Support Regional Operations Managers in the onboarding and offboarding of employees
• Coordinate with other support departments within BGIS
• Continuous updating of administrative documentation and trackers based on requests and provided reports
• Coordinate regional shipments of supplies to employees efficiently and timely
• Assist in ordering uniforms and providing proper PPE to employees
• Assist with Trade and HSE certification management through tracking system
• Update Team Members’ information when required and inform all departments where necessary
• Process Purchase Requisitions in various systems
• Assist in Purchase Card management 
• Assist in documentation translation when required 
• Other related general administrative duties as required
• Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

• Requires three (3) to five (5) years of administrative experience
• High school education completed
• Excellent computer skills, proficient with MS Office
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills when working in a group
• Strong time management skills and organizational skills
• Strong professional written and verbal communication skills
• Strong customer focus
• Strong care for accuracy and attention to details 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Other Requirements:

• The candidates should be accurate in their tasks
• The candidates should possess excellent oral communication skills
• The candidates should have excellent written communication skills
• The candidates should demonstrate effective time management

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines
• The candidates should be able to answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information
• The candidates should be able to order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• The candidates should be able to respond to employee questions and complaints
• The candidates should be able to oversee the preparation of reports
• The candidates should be able to provide customer service
• The candidates should be able to plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]