All jobs within 50 km around Leduc in Administrative Jobs

The Community Standards Peace Officer Section is looking for an individual with superior organizational, communication, and time management skills to join their dynamic team and provide administrative support to the front line officer. If you’re looking to showcase your skills in a dynamic, challenging and citizen-focused environment, apply today!

In this role, you will be responsible to: 

• Process a variety of enforcement documents including noise waivers, Municipal Government Act Orders, violation notices, witness statement letters, barking log information forms and other related enforcement documents 
• Respond to citizen inquiries, dispute letters, and provide referral assistance when necessary 
• Ensure documents are formatted in compliance with standardized City of Edmonton policies and guidelines 
• Support and act as a liaison with the 311 Call Center by providing feedback and coaching 
• Act as the point of contact for Tag Administration and the Law Branch for court notifications 
• Schedule meetings, prepare required meeting agendas, record and distribute meeting minutes 
• Contribute towards a positive and safety conscious work environment 
• Perform other related administrative duties, including writing letters, memos, creating templates, filing, and coordinating mail outs

Qualifications

• Completion of Grade 12 including business subjects related to data entry, or completion of an appropriate certificate program from an approved business school/college 
• A minimum 2 years of diversified office and word processing experience, including minute taking, meeting preparation, and writing correspondence, reports and written responses to the public (includes formatting and proofreading); experience responding to citizen inquiries is an asset 
• Demonstrated ability to exercise discretion in scheduling, prioritizing and determining the urgency of issues and directing them through the appropriate channels for follow through 
• Advanced proficiency in Microsoft Word and Excel, Google Suite is required; experience with POSSE and SAP are considered assets 
• Experience working in a law enforcement environment would be an asset 
• Excellent customer service skills 
• Ability to take initiative and work with minimal supervision; must be able to maintain confidentiality and integrity of all documents coming through and out of the office 
• Good working knowledge of municipal bylaws, provincial legislation, as well as provincial Peace Officer Program policies and procedures is an asset 
• Demonstrated time management, organizational and communication skills 
• Ability to work well independently and in a team environment, to prioritize work efficiently and accurately process large volumes of requests 
• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton 
• Applicants may be tested 
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent full-time position available

Hours: 40 hours per week, Monday - Friday 

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $22.641 - $28.112 (Hourly); $47,274.410 - $58,697.860 (Annually)

Talent Acquisition Consultant: DS/JF

Classification Title: Word/Data Processing Clerk II
Posting Date: May 08, 2024
Closing Date: May 15, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Community Services
Work Location(s): Various Locations Edmonton (City Wide)

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Physical Requirements:

• The candidates should excel in a fast-paced environment, handling tasks efficiently, and demonstrate attention to detail in their work

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to receive and register documents for data entry, enter data according to specified format, and transfer data between software
• The candidates should be able to verify accuracy and completeness of data, store, update, and maintain databases, and perform general office duties
• The candidates should be able to transfer handwritten data to Excel or Word documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Job Summary
This position enters billing and address information into the UPS system and complete various administrative tasks within the data entry department.

Shift Schedule: 7:00 am to 12:00pm (minimum 3 to 5 hours a day and start time can change depending on the business needs)

Responsibilities:
Enters data into UPS systems within time specific guidelines.
Checks and forwards legal documentation.
Provides administrative support to Management team.

Qualifications:
Excellent communication skills
Accurate typing speed of 40+ words per minute
Availability to work flexible shift hours and work 5 days a week

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years
Computer and technology knowledge: Candidates must have knowledge of MS Office and Electronic mail

Location: 6847 Ellerslie Road SW, Edmonton, AB, T6X 2A1
Shifts: Day

Responsibilities:

• • The candidate should be able to determine and establish office procedures and routines, schedule and confirm appointments, order office supplies and maintain inventory and also type and proofread correspondence, forms and other documents
  • The candidate should be able to answer telephone and relay telephone calls and messages and also greet people and direct them to contacts or service areas

• The candidate should be able to compile data, statistics and other information

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 3 years to less than 5 years
Computer and technology knowledge: Electronic scheduler, Electronic mail, MS Word, MS Excel
Area of specialization: Correspondence, Reports and records, Financial statements, Contracts, Statistics, Charts, tables, graphs and diagrams, Invoices, Accounting

Location: 10560 82 ave, Edmonton, AB T6E 2A4
Shifts: Day, Evening, Weekend, Flexible Hours, To be determined, Morning
Transportation information: Own vehicle
Budgetary responsibility: 0 – $100,000
Technical terminology: Financial
Work setting: Restaurant
Supervision: 1 to 2 people

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment, and a repetitive tasker
• The candidates should be able to work with attention to detail
• The candidates should be able to work in tight deadlines

Other Requirements:

• The candidate should be accurate, client focus, organized, flexible, adaptable, quick learner, reliable, and judgmental
• The candidates should have time management, ability to multitask, excellent oral communication, excellent written communication, and be able to work as a team player

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines, schedule and confirm appointments, answer telephone and relay telephone calls and messages
• The candidates should be able to answer electronic enquiries, compile data, statistics and other information, order office supplies and maintain inventory, arrange travel, related itineraries and make reservations
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, type and proofread correspondence, forms and other documents, respond to employee questions and complaints
• The candidates should be able to plan, develop and implement recruitment strategies, plan and control budget and expenditures, perform basic bookkeeping tasks, oversee the preparation of reports
• The candidates should be able to manage contracts, manage training and development strategies, establish and implement policies and procedures, conduct performance reviews, conduct research
• The candidates should be able to assign, co-ordinate and review projects and programs, work with minimal supervision, perform data entry, oversee payroll administration
• The candidates should be able to provide customer service, oversee the analysis of employee data and information, plan, organize, direct, control and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, and include this reference number in your application 004) through below mentioned details.

By email
[email protected]

The Edmonton Police Service requires an organized, detail-oriented, flexible individual to provide disclosure services to the Promotion Process Section of the Recruiting & Promotion Branch. Responsibilities will include:

• Managing the Promotion calendar, booking interviews with candidates, appointments, and rescheduling as required.
• Respond to all promotion process general inquiries, flag process concerns for the chain of command.
• Preparing interview packages for candidates, attend all interviews to take minutes, providing correspondence and other meeting related duties.
• Create and track all data outputs from the promotion process daily.
• Organizing the interview space and arrange equipment for panel.
• Maintain material budget. 
• Manage Inspector and Staff Sergeant Calendars, book meetings, and rescheduling as required.
• Monitor, collect, and submit entries on CARM for the Promotion Section.
• Draft reports and responses to enquiries from the Edmonton Police Commission, City Council and Chief’s Committee.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Experience with Microsoft Word, Excel, Power point, Outlook and Adobe Acrobat.
• Strong organizational, interpersonal and time management skills.
• Proven technical ability working with various computer software programs and databases.
• Ability to prioritize work and time to meet tight and competing deadlines.
• Strong verbal and written communication skills for a variety of audiences.
• Ability to make independent decisions in accordance with established policies and procedures, demonstrating a high degree of initiative, judgment and discretion.
• Considerable knowledge of modem office practices, procedures, and equipment.
• Considerable knowledge of word and information processing hardware and software applications.
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• Applicants may be tested.
• Applicants may be required to participate in and interview.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range: 

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and a cover letter with your online application.
• Please note that the option to work remotely is not available currently.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
 
HR Technician: BS

Classification Title: Word/Data Proccessing Clerk II
Posting Date: Apr 25, 2024
Closing Date: May 2, 2024 11:59:00 (MST)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Edmonton Police Service Northwest Campus, 18440 127St NW Edmonton T6V 1B1

The Edmonton Police Service has an opportunity for one (1) Administrative Support Coordinator. This position will provide all aspects of administrative support the Executive Director of the Value and Impact Division and the Executive Director of the Corporate Communications Division. The successful candidate will be responsible for the following duties:

• Manages both Executive Director's calendars, booking meetings and appointments; and able to make independent decisions regarding these tasks.
• Coordinate travel arrangements for Executive Director's, booking flights, hotels, and transportation services, as well as managing travel itineraries and expenses.
• Prepare expense claims.
• This position will be responsible to support the tracking of community engagement requests for both Community Relations unit in Value and Impact Division and Partner and Stakeholder Engagement in Corporate Comms.
• Maintain a division diary date system for the Executive Director's to monitor the Annual Performance Plans (APP) for all members within the Division.
• Maintain detailed financial records of all non-personnel expenditures and invoicing as needed.
• Create and assign Executive Office Tracking Sheets.
• Ensure all tracking sheets are concluded in the system in a timely manner.
• Attend meetings and prepare meeting minutes.
• Perform other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of three (3) year’s diversified word and information processing experience.
• Proficiency with MS Word and Excel and Outlook.
• Proficiency with Powerpoint would be an asset.
• Must have good interpersonal communication skills and be able to multitask and provide courteous and professional work. 
• Must have excellent time management and organizational skills and demonstrated ability to work with standard office software programs.
• Demonstrated ability to provide quality customer service.
• Ability to work independently with minimal supervision and the ability to multitask.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
33.75 hours per week, Monday - Friday.  Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range:
21M, Salary Grade: 012, $26.92 - $33.76 (Hourly), $1,817.60 - $2,279.10 (Bi-Weekly), $47,440.40 - $59,485.49 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: BS

Classification Title: Word Data Processing Clerk III
Posting Date: Apr 22, 2024
Closing Date: May 06, 2024 11:59:00 (MST)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): TD Tower, 10088 102 Avenue NW Edmonton T5J 2Z1

**This Posting is for 4 full-time temporary positions ending April 30, 2025**

The Edmonton Police Service requires four self-motivated and energetic Records Management Clerks in the Digital Information Management Unit. Responsibilities of this position include:

• Review, sort and prepare reports for imaging.
• General file maintenance.
• Data entry for tracking imaged documents.
• Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
• Uploading and using custom software to link images to proper occurrences on a Records Management System (RMS).
• Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.
• Applicants may be required to undergo a knowledge or skills assessment test.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday through Friday.

Salary Range:

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.1250 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
 
General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
• This position requires an on-site presence and remote work is not available at this time. 

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: VH  

Classification Title: Word/Data Proccessing Clerk II
Closing Date: Apr 17, 2024 11:59:00 (MST)
Number of Openings (up to): 4 - Temporary Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Central Registry Unit Offsite Location, 17406 116 Avenue Edmonton T5S 2X2

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement will be discussed at the time of your interview.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

Job Location

Edmonton-10180-101st Street

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Taking Initiative

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing? 

• Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
• Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc.
• Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
• Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
• Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
• Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
• Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
• Receive notification orders from supervisors and contractors for processing and/or distribution
• Create new sites, update billing changes and enter information into Active List, Database and CIS systems
• Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
• Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
• Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
• Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

Skills Required for Success:

• Proficiency with Google applications, MS Word, and Excel is required
• Experience compiling statistics, preparing reports, and taking and preparing minutes
• Knowledge of payroll practices and procedures and related collective agreements
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies
• Applicants may be tested

Assets:

• Knowledge of the Waste Services programs and services related to collection activities 
• Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

Conditions of Employment:

• Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton
• Hours of Work: 33.75 hours weekly; Monday - Friday 
  The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. 

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 Temporary full-time position up to 11 months

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - 51,769.020 (Annually)

Talent Acquisition Consultant: NC/RA

Classification Title: Word Data Processing Clerk II
Closing Date: Apr 12, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

As Clerk II, you are part of a team that has a strong commitment to delivering excellent administrative services that support the functions of Legal Services. 
In this role, you will support three lines of business within the Legal Services Branch. This position is responsible for providing a broad range of clerical and administrative services in support of the day-to-day operations of Legal Services.   Major outcomes include the maintenance of accurate records to ensure the branch achieves its legal and corporate priorities. 

This position will demonstrate priority in supporting the core needs of the branch, providing support on critical and time sensitive matters, maintaining business area priorities and organization. 

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play. With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

• Open and close claims using document management systems (e.g., IVOS).Assist Adjusters and Analysts with a variety of administrative tasks including (but not limited to) bonds/letters of credits, claims preparation, file management, insurance tracking, renewal certificates of insurance, and data entry
• Direct claims-related telephone, email and online inquiries to the appropriate Adjuster
• Obtain LRT and EPS reports for files
• Conduct searches ( AMVIR and court searches, etc).Manage calendars and diarization systems
• Create cheque requisitions, including necessary follow-up, as required
• Assist with billing, invoice management and recovery payment report
• Look for efficiencies within current administrative processes, and recommend improvements to the Supervisor
• Distribute and send mail, faxes, and couriers
• Complete and process forms and perform data entry functions
• Draft documents using established templates (memos, letters, reports, inquiries, etc.)Create and maintain spreadsheets and/or other tracking documents
• Using mail merges, create miscellaneous forms, letters, labels and envelopes
• Day to day file management including obtaining documents, printing, photocopying and scanning documents
• Assist various Legal Services staff with administrative tasks and processes as requested
• Other duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of Insurance and Claims Management and/or Legal experience is an asset
• Knowledge of organizational and file management principles
• Abilities: highly organized, works well independently and as part of a team, detail-oriented
• Skills: scheduling, time management and priority setting, communication, direct interaction with others, technical capacity with Google Suite and electronic document management systems
• Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Up to 2 temporary, full-time positions for up to 11 months available

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly)

Talent Acquisition Consultant: TD/MZ

Classification Title: Clerk II
Closing Date: Apr 17, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3