All jobs within 50 km around Laval in Administrative Jobs

The contract administrator supports the construction and asset management teams, responsible for building and maintenance of Canadian Tire, PartSource and Mark’s Work Wearhouse properties in Quebec and Atlantic Canada. The successful candidate will have past experience in building and property maintenance in an administrative capacity, working both independently and in a team environment; must be able to work in a fast-paced setting while maintaining accuracy and reliability of work performed.

Responsibilities

• General office and office equipment management
• Provide support to the project and asset management teams
• Assist the Associate Vice President with contact administration as follows:
  • Assist design and construction with administration
  • Assist asset manager with administration
  • Process certificate of payments
  • Track project costs and schedules
  • Process construction and asset management invoices and cheque requisitions through IRIS (Tririga)
  • Issuance of construction specifications and coordination of as-built/maintenance manuals
  • Project documents creation and distribution in a variety of formats

• Day to day general activities
• Maintain accurate records and an extensive filing system

What you bring

• Bilingual (English & French)
• 3 to 5 years similar experience supporting  design and construction staff or general contractors
• Ability to communicate with individuals at all levels from within the corporation, as well as external clients
• Strong understanding of the construction process.
• Highly developed technical skills with Microsoft products
• Strong organizational skills
• Attention to detail
• High level of independence and initiative to prioritize multiple tasks and follow through with a sense of urgency
• Excellent written and verbal communication skills
• Basic accounting skills are essential

The incumbent is responsible for carrying out daily operational tasks and activities to support the regional office.

Duties and Responsibilities (Tasks)
 

• See to the maintenance of office systems, including the computer network, telephones and voice mail.
• Lead the management of facility operations, implementation of facility changes and change management activities.
• Maintain office systems including computer network, telephones, voice mail, reference files, product sheets, office library and product and procedure manual.
• Liaise with the Facilities team on all matters related to tenant improvements, lease renewals and planned moves.
• Perform reception-related tasks such as answering phones, greeting customers, handling mail and deliveries, and scheduling customer appointments.
• Demonstrate flexibility regarding schedule and hours of availability. Hours may vary to provide support to other provinces.
• Execute report requests and data analyzes in MX360, Tableau and any other company reports.
• Manage regional administrative tasks surrounding the production of the CPG due date report, letters, cash statements and SOTI report.
• Coordinate and implement a range of regional initiatives, such as seminars, customer forums and professional development days, and provide logistics as required.
• Assist in completing tasks to ensure branch compliance, including management of the Security checklist and business continuity plan.
• Participate in regional meetings and special projects, if applicable.
• Liaise with external partners such as medical associations and accounting firms, as necessary for the completion of regional projects.
• Perform other administrative tasks as needed.
• Understand Scotiabank's risk culture and risk appetite in daily activities and decisions.

Training and experience (qualifications)
 

• College diploma in business administration or equivalent.
• At least three years of experience in administration or office work, preferably gained in a financial services company.
• Good knowledge of RRSPs, RRIFs, mutual funds and customer service is considered an asset.
• Excellent computer skills including proficiency in MS Word, MS PowerPoint and a good understanding of common business applications.

Required skills (qualities)
 

• Customer experience management.
• Strong organizational skills.
• Excellent communication skills.
• Sense of initiative and resourcefulness.
• Ability to work effectively within a team.
• Thoroughness.
• Organizational skills, dynamism and effective communication.
• Interest in working in an environment where everything evolves quickly and professionalism.
• Team spirit and constant desire to create a positive work climate.

The Regional Coordinator, Client Support is responsible for the execution of day to day operational tasks & activities to support the Region.  

Duties & Responsibilities:  (What you will do)

• Maintain office systems including but not limited to network administration, telephone and voice mail programs.
• Lead management of facilities operations as well as delivery and change management of facilities related changes
• Maintain office systems including but not limited to network administration, telephone and voice mail programs, reference and product files, branch library and  Product & Procedures manual. 
• Liaises with Facilities to support leasehold improvements, lease renewals and planned moves. 
• Independently manages monthly and quarterly compliance reporting tasks, including follow-up with advisors on outstanding Cases, for the region. 
• Identifies compliance deficiencies, and communicates to Advisor and Admin to rectify. 
• Complete regional reporting requests & data analysis in MX360, Tableau and other corporate reports
• Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI
• Coordinate and execute on a variety of regional initiatives; including seminars, Client Forums and PD Days, coordinate logistics as required.
• Participate in various regional meetings and special projects, as applicable.
• Liaise with external partners such as medical associations, accounting firms, etc. as required for regional projects
• Assist with expense reporting including managing/tracking budgets, validating cost centers, etc.
• Other administrative tasks as required.  Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

Education & Experience:  (What you need)

• Community college diploma in Business Administration or equivalent.
• Three+ years’ experience in an administrative or clerical position, preferably with a financial services company. 
• Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset. Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications.

Competency Requirements:  (What you bring) 

• Stewardship of the client experience.
• Strong organizational skills.
• Excellent communication skills.
• Initiative and resourcefulness.
• Ability to work effectively and collaboratively within a team.
• Attention to detail.
• Well-organized with high energy, effective communication skills 
• Enjoys a fast pace environment and is highly professional.  
• Team player with a desire to consistently create a positive work environment.  

“Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in [English] [in addition to French] because : they will be required to work closely with other groups from head office who operate primarily in English, and they will serve and English-speaking clientele]

The position holder will be responsible for supporting the administration supervisor in various tasks related to the coordination and control of operations of this department of the Ville St-Laurent distribution center.  

This is a temporary contract for a period of 16 months. 

Salary: $54,080 -$70,980

*Salary offers may vary based on experience, education, skills, and training.*

We support and care for our employees and their families by offering:

• Generous and comprehensive group insurance

• Group pension plan with employer contribution

• Telemedicine and assistance program for employees and their families

• Possibility of contributing to group RRSPs and TFSAs

• Training and development programs 

• Activities organized for employees and their families

• Special discounts on our products

Contributing in this role means:

• Analyze daily transactions related to distribution routes;

• Check route inventories to ensure transaction accuracy;

• Finalize distribution route reports and follow up as appropriate;

• Analyze billing discrepancies and make necessary adjustments;

• Carry out appropriate follow-ups with distributors (documents, corrections, etc.);

• Support in managing POD requests from customers/representatives.

• Process and codify POs received with purchase invoices;

• Managing employee file updates in Workday;

• Management and creation of documents for work accidents, work stoppages, etc.;

• Perform various tasks related to payroll management in Kronos as needed.

The qualifications sought are:

• High school diploma or equivalent;

• Experience in the administrative field (2-3 years)

• Rigor, analytical mind and attention to detail are essential;

• Good knowledge of the Office suite (Word, Excel intermediate level);

• Knowledge of A/S-400 systems (an asset);

• Initiative and ability to work independently;

• Good communication and interpersonal skills.

• Bilingualism (French and English) spoken and written is essential as the individual will interact with various team members and stakeholders across Canada.
  

You will discover a stimulating work environment that promotes your professional growth in a clean and safe environment. The incumbent will be responsible for performing various tasks related to the coordination and control of inventories at the Ville St-Laurent distribution center.

Available schedule: Sunday to Thursday 7:00 p.m. - 3:30 a.m.

Salary : $52,730 - $69,230 ****Salary offers may vary based on experience, education, skills and training.****

We support and care for our employees and their families by offering:

• Vacation upon hiring;

• Generous and comprehensive group insurance;

• Group pension plan with employer contribution;

• Telemedicine and assistance program for employees and their families;

• Share capital with employer contribution;

• Generous allowance for parental leave;

• Paid leave; sickness, mobile and volunteer leave;

• Possibility to contribute to group RRSPs and TFSAs

• Training and development programs;

• Activities organized for employees and their families;

• Special discounts on our products;

Contributing in this role means:

• Carry out the investigations necessary to maintain the inventory on a daily basis;

• Analyze non-conforming products and process them in the system;

• Carry out verification and reconciliation of physical and theoretical inventories of products;

• Prepare and carry out monthly end-of-period tasks according to established procedure; 

• Apply and strengthen internal controls in place to maintain the accuracy and integrity of inventory including that of external warehouses;

• Assist in the preparation and conduct of annual inventory counts;

• Perform any other related tasks.

The qualifications sought are:

• High school diploma or equivalent;

• Have a minimum of 1 or 2 years of experience in a similar position;

• Bilingualism (spoken and written) sufficient to communicate with inventory teams at other sites in Canada; 

• Attention to detail is essential and skills in analyzing complex data;

• Good knowledge of the Office suite (Excel intermediate level);

• Knowledge of Maestro and Manhattan systems (a significant asset);

• Knowledge of the inventory process (an asset);

• Initiative and ability to work independently;

• Good communication and interpersonal skills.
  

The Collection Representative will be responsible for a portfolio of accounts receivable and for reconciling, investigating and resolving all outstanding invoices.

****Salary ranges from $52 730 to $69 230***

****Salary offers will vary commensurate with experience, education, skills, and training.****

We support and care for our employees and their families by providing:

• Competitive salaries
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

How you will make contributions that matter:

• Manage the collection process of a given portfolio;
• Perform weekly analysis of payment agreements and investigation of all outstanding invoices and deductions;
• Resolve payment discrepancies within the required time frame;
• Document daily activities in the system;
• Ensure compliance with credit limits and management of pending orders;
• Initiate and respond to external and internal customer account inquiries;
• Reconcile accounts and prepare requests for deferrals, write-offs and credit notes;
• Apply and comply with existing policies and procedures;
• Prepare all documentation relating to deductions;
• Perform all other related tasks.

You are best suited for the role if you have the following qualifications:

• College diploma or technical diploma in accounting or equivalent;
• 5 years of experience in a credit/commercial collection (B2B) environment;
• English speaking and writing is essential; the candidate will be required to communicate with customers by e-mail and telephone
• Very good knowledge of the Office suite, knowledge of Maestro (asset);
• Strong interpersonal, negotiation, communication and customer service skills;
• Strong analytical, organizational and attention to detail skills;
• Ability to solve problems;
• Ability to adapt in a context of change.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family

The employee in this position contributes to the success of PepsiCo Canada Beverages by providing administrative support for the fleet department for the entire Eastern Canada market unit.

Responsibilities

Main tasks and responsibilities 

• Carry out follow-ups on repairs that are carried out externally and perform the associated data entries;
• Perform data entries related to parts orders and preventive maintenance, using fleet-specific software;
• Perform general administrative support tasks including creating Power Point and generating computer reports to ensure monitoring of various indicators specific to the fleet;
• Reconcile account statements and make invoice payments through credit card transactions or via the APS system;
• Perform periodic maintenance of vehicle accidents to ensure data is up to date;
• Analyze data and make payments related to “Fleet Charge”;
• Ensure the updating of the IFTA standard and provide the necessary documentation;
• Carry out random checks in connection with GCS (Global Compliance System) for the entire market unit;
• Reconcile, maintain up to date the “GEOTAB” software and then report any discrepancies;
• Perform credit card follow-ups for gas fill-ups in order to meet CGS standards.

Responsibilities

Qualifications for the position:

• DEC in administration;
• Minimum of 3 years of relevant experience in the field of administration;
• Essential bilingualism (spoken and written French and English);
• Demonstrate strong skills with Microsoft Office software, including strong mastery of Excel (Pivot Table, Logical Operators, etc.);
• Be able to multitask in a fast-paced environment;
• Excellent organizational skills and ability to multitask;
• Great sense of autonomy and initiative;
• Demonstrate strong attention to detail and ability to communicate effectively with internal and external stakeholders.

PepsiCo Canada employs nearly 10,000 Canadian workers and is made up of two business units: PepsiCo Canada Beverages, which includes brands such as Pepsi, Gatorade and Tropicana, and PepsiCo Canada Foods, which notably manages the Frito Lay Canada brands as well as Quaker foods and snacks. PepsiCo Canada belongs to the international group PepsiCo, Inc.

PLACE :

Montreal: 3700 boulevard Thimens, Saint-Laurent, Quebec H4R 1T8

Schedule: Monday to Friday (face-to-face)

Type of employment: 8 month contract

Responsibilities

• Support the management team in global communications and keep the organization chart up to date;
• Ensure document management, data organization, archiving and their protection;
• Perform all other complex administrative tasks necessary for the operation of the unit and in a context of development and growth.
• Manage certain orders for materials, equipment or supplies and complete the required credit applications if necessary;
• Collaborate with the director and the management committee in the implementation, monitoring and improvement of policies and procedures

Responsibilities

• 5 years of experience in a similar position;
• Hold a diploma in office automation technology, document management or a combination of equivalent experience;
• Mastery of the English language, both oral and written, and strong writing skills;
• Mastery of the French language, both oral and written, and strong writing skills;
• Autonomous person, able to manage priorities, numerous simultaneous files and unforeseen events;
• Sense of detail and confidentiality developed;
• Good sense of initiative and able to work effectively in a team;

Requirements:

Languages: Candidates must have knowledge of the English or French Language
Asset languages: Mandarin and Vietnamese
Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates need 1 year to less than 2 years of experience
Computer and technology knowledge: Candidates should have knowledge about MS Office, MS Access, MS Excel, MS PowerPoint, MS Word, MS Windows.
Technical terminology: The candidates should have knowledge of the the basic terminologies like business.
Specialization: The candidates should be specialized in ‘reports and records’, and ‘invoices.’

Physical Requirements:

• The candidates should be able to work in tight deadlines with attention to detail.
• The candidates should be able to work under pressure in fast-paced environment, and be a repetitive tasker.

Other Requirements:

• The candidate should be client focus and multitasker.
• The candidate should be organized, initiative, reliable and be able to work as a team player.
• The candidate should have excellent oral communication and efficient interpersonal skills.

Responsibilities:

• The candidates should be able to supervise other workers, determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information.
• The candidates should be able to order office supplies and maintain inventory.
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, set up and maintain manual and computerized information filing systems

How-to-apply instructions

Here is what you must include in your application:

• Cover letter

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

How to apply

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By email
lesalimentsyamada@gmail.com

We are looking for a highly organized and proactive Administrative Assistant to support our Chief Economist and the Vice-President of External Communications. This role requires a rigorous person with excellent coordination skills, including complex travel planning, and the ability to provide day-to-day administrative support in a bilingual and dynamic environment.

CHALLENGES TO BE MET

• Coordinate travel logistics (domestic and international): flights, accommodations, itineraries, expense reports.

• Manage calendars, organize meetings in different time zones, and prepare briefing documents.

• Support the preparation of presentations, reports and communications for internal and external audiences.

• Liaise with internal teams and external stakeholders to ensure smooth coordination.

• Process invoices, purchase orders and expense reports in accordance with internal policies.

• Provide ad hoc support to the Executive Assistant as required.

WHAT WE ARE LOOKING FOR

• Diploma of Collegial Studies (DEP or DEC) in office automation technology or related field.

• Minimum of 3 years of relevant experience in administrative support, ideally in a corporate or public affairs context.

• Demonstrated experience in managing complex travel and executive agendas.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational, time management and prioritization skills.

• Excellent oral and written communication skills in French and English.

• Discretion, diplomacy and professionalism.

• Ability to work independently and adapt to changing priorities.

#INDHP

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

As an Administrative Support Assistant, your role is to provide administrative support to one or more Advisors and their teams.  

IS THIS ROLE RIGHT FOR YOU

In the role you will:

1. Ensure a high level of non-trade client service by:

• Acting as receptionist by answering phones and greeting clients
• Arranging client meetings including venues, preparing printed materials and handling schedule changes
• Assisting with Advisor seminars by booking venues, scheduling guests, greeting clients, arranging for refreshments etc.
• Following up on client meetings and entering notes in contact management system
• Processing client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Responding to client inquiries and issues in a timely, responsive manner and escalating to Advisor when appropriate

2. Provide administrative support by:

• Processing client account documentation
• Assisting in writing and processing clients’/prospects letters and proposals
• Ordering marketing materials
• Maintaining client files and information on the appropriate systems
• Opening new accounts and processing new account documentation
• Processing account transfer documentation and follow up to ensure receipt
• Following up on outstanding documentation for restricted accounts
• Ensuring all client interaction is accurately documented
• Gathering deferred sales charge (DSC) information
• Ensuring adherence of all regulatory rules as it relates to client accounts and related documentation
• Following up with clients on missing documentation required as per the industry regulatory requirements

3. Contribute to the effective functioning of the branch team by:

• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of customer service
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches
• Actively sharing knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Excellent written and verbal communication skills
• Strong organizational skills
• Ability to take initiative and work independently
• Ability to meet deadlines
• Knowledge of Microsoft systems: Word, Excel and PowerPoint
• Secondary education

Working Conditions  

The role operates within a standard office environment.

Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English and French as they will be required to work closely with other groups from head office who operate primarily in English, and they will serve and English-speaking clientele.

#SWM