All jobs within 200 km around St. Paul in Administrative Jobs

About this opportunity:

This position is responsible for providing administrative & business support in a professional, time sensitive, and confidential manner. The successful candidate will perform a variety of clerical functions and work in a variety of computer based systems. We're looking for someone who is a self-starter, cares about the team they work with, and the work they do.

Interested in working in Lloydminster? Learn more!

Work Environment:

• This position is located in Lloydminster and requires the successful candidate to live in the area

• This position requires occasional travel (25%) to Hardisty, AB

What you’ll do:

• Provide administrative support to Lloydminster Husky Midstream teams

• Provide business support to Operations & Construction teams

• Implement technology and or continuous improvement initiatives to ensure we are enhancing our business processes

• Part of the Incident Management Team (IMT) documentation group

• Manage Vehicle Administration tasks

• Support electronic document management processes

• Governance of the card access & security system for Husky Midstream Assets

Who you are:

Our ideal candidate will have the following minimum requirements:

• Legally authorized to work in Canada

• Minimum 2+ years administrative experience required

• SharePoint experience is considered an asset

We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

For this position you will be required to maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines. A driver's abstract will be one of the background checks requested in the pre-employment screening for the final candidate

Note: The application deadline for this position is 11:59 PM MT April 1, 2025.

Overview

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years
Computer and technology knowledge: Google Docs, MS Excel, MS PowerPoint, MS Word, electronic scheduler, database software, human resources software, and MS Office

Physical Requirements:

• The candidates should be able to work in a fast-paced environment and meet tight deadlines
• The candidates should have attention to detail and be able to perform repetitive tasks

Other Requirements:

• • The candidates should have excellent oral and written communication skills and be flexible

• The candidates should have good judgement, be organized, and be a team player
• The candidates should be accurate, have a client focus, and be reliable
• The candidates should be dependable and have efficient interpersonal skills

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to supervise and train other workers, and record and prepare minutes of meetings, seminars, and conferences
• The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments, and answer telephone calls and relay messages
• The candidates should be able to compile data, statistics, and other information, order office supplies and maintain inventory, and arrange travel, related itineraries, and make reservations
• The candidates should be able to greet people and direct them to contacts or service areas, set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
7301 44 Street
Lloydminster, AB
T9V 2X1

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Physical Requirements:

• The candidates should be able to work in a fast-paced environment
• The candidates should be able to work with attention to detail
• The candidates should be able to work in tight deadlines

Other Requirements:

• The candidate should be accurate, organized, and reliable
• The candidates should have ability to multitask

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages
• The candidates should be able to answer electronic enquiries, order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems
• The candidates should be able to type and proofread correspondence, forms and other documents, plan, develop and implement recruitment strategies
• The candidates should be able to establish and implement policies and procedures, plan, organize, direct, control and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Overview

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Overview

Administrative Coordinator

Full-time

Edmonton, AB (In-person)

Shift: Sunday to Thursday, 9:00pm to 5:00am

The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. This position is responsible for customer service, booking appointments, processing brokers’ pay and other administrative projects.

How You’ll Help: 

• Interpret Bill of Lading/POD information and accurately update the AS400/Centerline System to create and/or revise an existing probill.
• Rate and Audit the rates to ensure billing is accurately invoiced
• Assign the accurate bill to customer in the AS400/Centerline System
• Release and/or update errors with EDI (Electronic Data Interchange) files into Billing Queue
• Scan and index Bills of Lading and Proof of Delivery documentation into DataMagine/Server
• Extract various reports from the AS400/Centerline system, validate information for accuracy and action items as required
• Generate and distribute invoices and/or supporting documents via mail, email and web portals
• Release invoices from system within established guidelines
• Contact customer to validate email/mailing address and/or discuss invoice options, as required
• Validate, create and/or update Customer Master accounts and set invoice options according to established protocols
• Track non-standard customer invoice requirements
• Escalate issues within established guidelines to ensure accurate invoicing
• Investigate reoccurring invoice issues to get to the root cause. Work with all levels of the business, as well as, external customers to implement sustainable solutions
• Collaborate across internal departments to ensure invoices are created/updated accurately within the timelines set forth by the business
• Maintain positive customer relationships; both internally and externally
• Exhibit leadership at all times, be accessible and approachable to all Billing Team members
• Other related duties may be required to support the Administration Team

Your Skills and Experience:

• Minimum of secondary education
• Post-secondary education in business administration or related field, an asset
• A suitable combination of education and experience may be considered
• Minimum one year experience in an office environment
• Previous Transportation experience is preferred
• A suitable combination of education and experience may be considered
• Excellent verbal and written communication skills
• Computer skills – accuracy, MS products; AS400 experience, an asset. Must possess the ability to learn new software
• Demonstrated interpersonal and customer relationship skills
• Strong analytical and problem solving skills, particularly numerical
• Detail orientated with the ability to work accurately in a high volume, fast paced environment.