Office Admin Coordinator Full-time Job
Feb 21st, 2025 at 13:21 Administrative Jobs York University Heights 60 views Reference: 12000Job Details
Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!
Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!
Be a part of the industry that shapes our cities and our lives.
About You
You thrive on detailed-oriented work and have stellar time management skills.
You are a self-motivated individual who can collaborate effectively in team settings.
You are proactive and able to be flexible as work priorities change.
You integrate feedback well and always search for ways to grow in your professional career.
You are creative and eager to deliver high-quality solutions.
Responsibilities
- Coordinates and uploads all new MLS listings, amendments and changes while complying with all rules and regulations
- Provides daily reception relief to Receptionist. Greets and announces clients, applicants and visitors while following security procedures. Receives and directs incoming calls to appropriate personnel and voicemail.
- Schedules and maintains a calendar of meetings, completes travel or conference arrangements, and arranges meetings and conferences as requested.
- Coordinates catering for meetings and events and sets-up meeting rooms
- Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
- Establishes and maintains record keeping and filing systems.
- Completes expense reports and handles reconciliation of receipts for a designated workgroup
- May perform administrative duties specific to a department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
- Coordinates services for outbound mail.
- Organizes office supplies and maintains print room. Maintains a level of supplies, paper, binding supplies, etc
- Organizes quarterly Health & Safety Committee meetings, sends out invites, orders lunch and records minutes
- Maintains all common area office equipment. Arranges equipment service as needed.
Qualifications
- High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
- Proficient in all Microsoft Suite Applications is required.
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future
Company Description
Our mission is to realize the potential of our clients, professionals and partners by building the real estate solutions of the future.
From instilling confidence in todays decisions to re-imagining tomorrows spaces, we thrive in complex and ever-changing environments.
From instilling confidence in todays decisions to re-imagining tomorrows spaces, we thrive in complex and ever-changing environments.