All jobs within 50 km around Woburn in Administrative Jobs

We are searching for a Casual Chauffeur to join our Parkland on Eglinton West team based in Etobicoke, Ontario.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $19.20-22.40
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Casual Driver Weekdays 8:30 am - 4:30 pm
• Casual Driver Weekdays 8:30 am - 4:30 pm
• Transport residents to appointments or outings as per the transportation schedule
• Demonstrate an understanding of the importance of respecting resident’s rights, including: respecting others, maintaining confidentiality, promoting independence, respecting privacy, respecting the right to refuse services and involvement
• Communicate with the Health Services Department if there is a noted change in the medical status of the resident e.g., increased confusion
• Provide assistance to residents as required with: entering and exiting the vehicle, mobility aides/devices e.g. canes, walkers; carrying parcels or other items, opening doors and entering buildings
• Maintain vehicles in peak operating condition and carry out all prescribed routine maintenance functions while maintaining accurate maintenance log records
• Schedule regular mechanical tune-up with authorized service shop
• Complete all duties in a way which is consistent with Shannex’s Philosophy of Service: Your life. Your choice. Your Home

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A high-school diploma or equivalent education
• A clean driving record with a Class 4 Driver’s license
• Ability to provide a clear Driver’s abstract
• Current First Aid & CPR certification is required
• Ability to provide a clear criminal record check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates must need standard educational qualifications such as econdary (high) school graduation certificate
Experience: Candidates must need 1 to less than 7 months of experience

Responsibilities:

• The candidate should be able to arrange and co-ordinate seminars, conferences, etc
• The candidate should be able to record and prepare minutes of meetings, seminars and conferences
• The candidate should be able to determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments and answer telephone and relay telephone calls and messages. also answer electronic enquiries.
• The candidate should be able to compile data, statistics and other information and order office supplies and maintain inventory.
• The candidate should be able to assist in arrange travel, related itineraries and make reservations.
• The candidate should be able to greet people and direct them to contacts or service areas., and open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
• The candidate should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

Benefits:

• The employees get to work in a well-known company
• The employees get to learn various advanced techniques
• The employees get to work in a natural environment
• The employees get financial benefits such as a competitive salary

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: MS Office

Physical Requirements:

• The candidates should be able to work under pressure and should be a repetitive tasker
• The candidates should be able to work in tight deadlines with attention to detail

Other Requirements:

• The candidates should be multi-tasker, accurate, client focus, flexible, organized, and reliable
• The candidates should have excellent oral communication, and be able to work as a team player

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., train other workers, record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

Benefits:

• The candidates will get free parking

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions. Include answer the following questions while applying:

• Are you currently legally able to work in Canada?

Requirements:

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year, or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to schedule and confirm appointments, answer telephone calls, and relay messages
• The candidates should be able to answer electronic inquiries, order office supplies, and maintain inventory
• The candidates should be able to type and proofread correspondence, forms, and other documents

Benefits:

• The candidates will get free parking area, on-site amenities, and team building opportunities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, References attesting experience, copy of portfolio or relevant work examples, highest level of education, and name of institution where it was completed, copy of latest school transcript) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Overview

Reporting to the Supervisor, Business and Customer Service, The Part-Time Facilities Booking Clerk is responsible for timely, courteous and effective handling of all front-end customer inquiries, requests and transactions in the Facility Booking Office by providing information in response to facility rental inquiries and prepare, process and issue one-off booking requests and last minute over-the-counter bookings. The position also provides administrative, clerical duties within the Facility Booking Office including checking and responding to telephone calls, voice mail, email and redirecting client inquiries.

Responsibilities:

• Include providing customer service including, receiving, documenting, and accurately responding to requests, inquiries and complaints from the public and internal clients, delivering front-line service in person, by telephone, fax, voicemail, email, and processing applications
• Receiving and processing payments, ensuring various cash control and reconciliation functions are accurate
• Receiving, processing and verifying permit applications and client contracts for clients
• Liaising with staff, RCS Operations staff and community groups regarding user group conduct or facility issues
• Assisting Facility Booking Clerk (Clerk F) with overflow permit processing and issuance of completed contracts
• Performing other duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one year of relevant customer service experience; or have the equivalent combination of education and relevant experience
• A diploma in Office/Business Administration or Recreation and Leisure Studies is a strong asset
• Established PC skills and experience in using relevant software (i.e. MS Office Suite, Class, Intelli)
• Strong organizational and negotiation skills; ability to work independently, quickly and competently in a multi-task environment with frequent interruptions and ability to work under pressure to meet deadlines
• Excellent customer service and interpersonal skills, and ability to communicate courteously and effectively, both orally and in writing
• Ability to exercise discretion and tact and maintain a high degree of confidentiality
• Ability to work shifts, including days, evenings and weekends

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Essential Functions and Responsibilities:

1. Accounts Payable processing (approx. 25% time spent):
2. Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.
3. Enter invoices and employee expenses into Oracle Accounts Payable System.
4. Validate vendor statements and inquiries, investigates discrepancies.

1. Benefits administration (approx. 25% time spent): 
2. process disability claims
3. process changes to coverage and new additions/terminations.
4. generate and make changes to monthly billing for Accident Insurance through RBC Insurance.
5. communicate with division payroll administrators regarding company top-up and optional insurance payments, as well as advances and repayments to be processed under the collective agreement for disability leaves.
6. communicate with union on issues if needed.
7. process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.

1. Payroll entries (approx. 25% time spent):
   1. review weekly schedule provided and enter scheduled shifts into payroll
   2. compare daily attendance sheets against schedule and make changes accordingly
   3. review all entered time matched billable and non-billable hours per schedule
   4. ensure all premiums are added accordingly based on union rules

1. Other support duties include (approx. 25% of time spent):
2. WSIB claims are processed quickly and corporate/divisional procedures are followed throughout the division.  Communicates with Human Resources Corporate Division with work-related injuries, as needed, and submits copies of the WSIB paperwork, to Human Resources Corporate Division.
3. Responsible for checking uniform orders from other sites, and ordering as needed, as well as working with supervisors and suppliers to correct any problems.  Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.
4. Responsible for understanding the collective agreements and applying the appropriate sections as related to the job functions of the position.
5. Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.
6. Work with General Manager to update procedures as needed, such as hiring procedure, Sick & Accident and WSIB procedures.
7. Provide additional human resources services as required by the General Manager of the division.

QUALIFICATIONS:

• Post-secondary diploma or degree in Business, related field required.
• Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset
• Demonstrated proficiency in computer skills, Microsoft office (Word/Excel) 
• Working knowledge of the Workplace Safety and Insurance Board (WSIB)
• Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
• Handling and being exposed to sensitive and confidential information.
• Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
• Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

Posting End Date: 2024/12/31

Reporting to the Supervisor, Business Planning and Communications or designate, the position coordinates the delivery of arts, music and drama, and other cultural programs at the Arts Resource Centre and other recreational facilities.

Responsibilities:

• Developing and coordinating Arts, Music, Drama and other cultural programs
• Providing supervision and coordination of part-time staff
• Assisting in implementing City of Oshawa community special events
• Providing excellent customer service and support towards community groups
• Assisting in the development of operational budget and assisting in managing approved budget
• Supporting the development of policies and procedures to support arts, culture and heritage program development
• Providing administration and front desk support; and providing supervision of facility and working with Operations staff
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust

Requirements:

• Demonstrated knowledge and skills normally associated with the completion of a two (2) year college diploma in Recreation and Leisure Studies, Visual and Creative Arts, or related field plus two (2) years’ experience in the Arts, Culture and Heritage programming field, with at least one (1) year of those years being municipal experience
• Knowledge of policies, issues and trends related to arts program development and best practices
• Knowledge of municipal government practices and procedures
• Training and skills in Program Development, Risk Management, Health and Safety, Community Development, and Project Management
• Knowledge of children, youth and adult educational practices, approaches and strategies in instruction, pedagogy, program planning and behavioural management
• Excellent written and verbal communication and interpersonal and customer service skills to deal effectively with volunteers, the general public and staff
• Established skills and experience using PC equipment, related software (i.e. Microsoft Office Suite) and IntelliManager or other registration software
• Ability to work independently and possess personal qualities of tact, diplomacy and patience
• Hold a valid Standard First Aid with CPR-C certificate
• Possession and maintenance of a valid unrestricted Ontario Driver's License, minimum Class "G"

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.