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ADMINISTRATIVE ASSISTANT Temporary Job

City Of Brampton

Administrative Jobs   Brampton
Job Details

CLOSING DATE:  April 24, 2024

 

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

 

Key Duties and Responsibilities

 

  1. Payroll Timekeeping and Scheduling
  • Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
  • Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
  • Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
  • Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
  • Ensure daily functions are performed according to City Policies and Collective Agreements.
  • Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
  • Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.
  1. Customer Service Tasks
  • Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
  • Provide recommendations to enhance operational efficiencies across all Transit departments.
  • Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
  • Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
  • Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
  • Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
  1. Special Projects – Analysis and Tracking
  • Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
  • Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.
  1. Database and Records Management
  • Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
  • Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
  • Ensure the confidentiality and security of employee and departmental files.
  • Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.
  1. Support Process Improvement Initiatives and Change Management
  • Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
  • Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
  • Ensure tracking of unique payroll instances, to allow consistency in future occurrences.
  1. Human Resource, Administrative and Financial Support
  • Maintain up-to-date employee and payroll files, documentation, and correspondence.
  • Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
  • Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
  • Support annual pay outs as outlined in the ATU Collective Agreement.
  • Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
  • Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
  • Support administrative team and functions on an as needed basis
  1. TEAMWORK AND COOPERATION
  • Contribute to a healthy team environment.
  • Work well within diverse groups to support operational goals and objectives.
  • May be requested to represent the payroll or administrative function at meetings or events.
  • Demonstrate corporate values at all times.
  • Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

 

SELECTION CRITERIA:

 

EDUCATION:

 

  • Post secondary certificate in Office Administration or equivalent experience.
  • Working towards a payroll certificate would be an asset.

 

REQUIRED EXPERIENCE:

  • Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
  • Relevant previous payroll experience would be an asset.
  • Experience working in a unionized environment, specifically ATU, is a definite asset.

 

OTHER SKILLS AND ASSETS:

  • Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
  • Aptitude for figures with a strong attention to detail, accuracy and follow up.
  • Must demonstrate tact, diplomacy, confidentiality and good judgment.
  • Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
  • Ability to work independently to meet fixed deadlines.
  • Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

 

 

**Various tests and/or exams may be administered as part of the selection criteria.

 

 

Interview:  Our recruitment process may be completed with video conference technology.

ADMINISTRATIVE ASSISTANT

City Of Brampton
Brampton - 45.36km
  Administrative Jobs Temporary
  67,530  -  84,412
CLOSING DATE:  April 24, 2024   This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Trans...
Learn More
Apr 18th, 2024 at 15:07

Parts Administrator Full-time Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Brampton
Job Details

Working in a dynamic and complex world of supply chain Equipment Service Parts. You will have the opportunity to work with a fast paced and knowledgeable team. You will be required to lift items weighting  35 lbs + in weight. Operation of a forklift as well as working outside in the yard year-round is a requirement of this position.

 

Location and Shift:  Brampton, Ontario Monday to Friday between the hours of 8 a.m. to 5 p.m.

Responsibilities


•    Work with Coca-Cola Canada Bottling Ltd, Field Operations team on supplying parts to the equipment service technicians across Canada via pick, pack and ship processes.
•    Work with customers and our technicians in regard to our national small parts program via Salesforce Customer Service Ticket, as well as directly via phone, email or in person. 
•    Process (pick, pack and ship) weekly auto procure & adhoc orders for Canadian technicians in SAP.
•    All aspects of parts warehouse upkeep and inventory stock keeping. Receiving parts in from local and international suppliers. Ensuring PO’s are closed in system and inventory updated. Warehouse cleaning & inventory management involving relocation of parts, bin relabeling and parts inventory counting. 

Primary Responsibilities:
•    Support Parts Advisors on national parts requirements, including drop shipping direct to distribution center
•    Daily pick, pack and ship of parts to Canadian Technicians and Customers
•    Receiving parts from Canadian and International suppliers
•    Forklift operation on a daily basis, also operating a vehicle requiring a “G” class vehicle in Ontario

Qualifications

2 years of experience working in an intense warehousing environment using SAP 
Basic Excel, Word, Outlook experience is required
“G” Class Ontario license with Counterbalance Forklift experience required

Parts Administrator

Coca-Cola Canada Bottling Limited
Brampton - 45.36km
  Administrative Jobs Full-time
Working in a dynamic and complex world of supply chain Equipment Service Parts. You will have the opportunity to work with a fast paced and knowledgeable team. You will be required...
Learn More
Apr 13th, 2024 at 15:19

Administrative Assistant Temporary Job

City Of Brampton

Administrative Jobs   Brampton
Job Details

This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

 

Key Duties and Responsibilities

 

OPERATIONAL SUPPORT 

  • Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
  • Provide administrative assistance in support of business initiatives, programs, processes and projects.
  • Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
  • Maintain files and confidential records to ensure corporate compliance.
  • Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.
  • Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
  • Book and arrange meetings,conferences, event attendance, resources, travel arrangements and amenities.

 CUSTOMER SERVICE 

  • Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
  • Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
  • Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

 COMMUNICATION AND REPORTING 

  • Research and assist with the preparation of policies, procedures and reports.
  • Monitor and update data entry/database and web based records to support time sensitive reporting.

  CONFIDENTIALITY 

  • Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
  • Provide documentation support for disciplinary, grievance and performance matters.

 SELECTION CRITERIA:

 

EDUCATION: 

  • Post-secondary Certificate in Office Administration or equivalent experience. 

REQUIRED EXPERIENCE: 

  • One to two years’ experience providing administrative support. 

 **Various tests and/or exams may be administered as part of the selection criteria.

 

CLOSING DATE:  April 16, 2024

 

 Interview:  Our recruitment process may be completed with video conference technology.

                                                          

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

Administrative Assistant

City Of Brampton
Brampton - 45.36km
  Administrative Jobs Temporary
  58,307  -  72,884
This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve...
Learn More
Apr 10th, 2024 at 14:20

Administrator, 6 Months Contract Contract Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Brampton
Job Details

We are looking for a new team member who will be reporting to the Manager, Manufacturing Development. This position will be multi-focused with project work and converting our manual paperwork tracking to digital platform. 

Responsibilities

  • Develop digital tracking process for our training modules 
  • Assist MDM with data entry and tracking
  • Maintain the retrieved complaint sample log and ensure proper retention of samples.
  • Daily scorecard tracking
  • Create tracking notifications.
  • Document control for Mnfg Documents
  • Assist MD Manager for action tracking (EJT Database)
  • Sample shipments
  • Assist with Raw Material tracking

Qualifications

  • High school diploma 
  • Prior production/manufacturing experience preferred.
  • Demonstrated attention to detail and accuracy.
  • MS Office Experience including intermediate Excel skills, SAP.
  • Flexibility to work weekends 
  • Ability to work under pressure in a fast-paced environment and prioritize multiple tasks.
  • Strong communication skills, oral and written, required.
  • Ability to handle responsibilities and work both independently and as a team member.
  • Strong analytical skills / highly organized

Administrator, 6 Months Contract

Coca-Cola Canada Bottling Limited
Brampton - 45.36km
  Administrative Jobs Contract
We are looking for a new team member who will be reporting to the Manager, Manufacturing Development. This position will be multi-focused with project work and converting our manua...
Learn More
Apr 2nd, 2024 at 11:53

Executive Assistant Full-time Job

The Coca-Cola Company

Administrative Jobs   Brampton
Job Details

About This Opportunity

We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in managing the administrative duties within a large matrixed operation. 

Responsibilities

•    High-volume scheduling & efficient calendar management: strategically organize meetings, events, and tasks to optimize the VP’s time and keep productivity on track. Proactively book senior leader meeting cadences using sound judgement to manage through scheduling conflicts, and log & manage scheduling requests 
•    Meeting management: coordination with attendee calendars/EAs, support the creation and circulation of pre-read materials and agendas, logistics and preparation of the meeting events (both on and off-site), minutes/meeting recordings, post-meeting overviews and takeaways and support prioritization & time management of tasks, goals, objectives and projects
•    Expense report preparation and auditing  
•    Correspondence management – tailor correspondence style to the audience and aligned to the VP’s objectives.  Efficient & effective prioritization & response to emails, liaise/follow up on behalf of the VP’s, organize inbox and task rules to support productivity
•    Create, maintain, edit, and format a variety of correspondence, PowerPoint presentations, organization charts, and Excel spreadsheets. Maintain various departmental databases and lists.
•    Event management: organize events, logistics and execution. Liaise cross-functionally with internal stakeholders and external vendors – venue, catering & AV support 
•    Travel arrangements: booking flights, transportation, meetings and lodging. Conference registration. Problem-solve any travel issues as they arise.
 

Qualifications

•    10+ years relevant experience supporting a Vice President level executive in a large organization
•    Proficiency in full MS Office suite  
•    Agility & flexibility to support changing priorities
•    Strong time management problem solving & organizational skills
•    Pro-active and detail-oriented 
•    Exceptional communication, interpersonal & relationship management skills at all levels, both internally and externally
•    Demonstrated ability to maintain a high level of confidentiality, exercising solid judgement
 


About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

Coca-Cola Canada Bottling Limited is Canada’s premier bottling company. We are an independently owned business encompassing over 5,800 associates, more than 50 sales and distribution centers, and 5 production facilities nationwide. For more information about Coke Canada Bottling, please visit cokecanada.com

Executive Assistant

The Coca-Cola Company
Brampton - 45.36km
  Administrative Jobs Full-time
About This Opportunity We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in man...
Learn More
Mar 18th, 2024 at 10:12

Accounts Payable/Receivable Clerk Full-time Job

Source Industrial Services

Administrative Jobs   Brampton
Job Details

Job brief
We are looking for a skilled Accounts Payable/Receivable Clerk to provide financial, administrative and clerical services.
Accounts Payables duties include processing all invoices received for payment and undertaking the payment of all creditors in an accurate, efficient and timely manner. Accounts Receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
Responsibilities

  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
  • Verify discrepancies by and resolving clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status
  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
  • Verify discrepancies by and resolving clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients


Requirements

  • Proven working experience as AP/AP Clerk (minimum 3 + years)
  • Solid understanding of basic bookkeeping and accounting payable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills, along with a knack for numbers
  • Hands-on experience with spreadsheets and proprietary software
  • Proficiency in English and MS Office, Microsoft Dynamics Nav
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail


Please include a cover letter with resume to

HR@Sourceindustrialservices.com


We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Accounts Payable/Receivable Clerk

Source Industrial Services
Brampton - 45.36km
  Administrative Jobs Full-time
Job brief We are looking for a skilled Accounts Payable/Receivable Clerk to provide financial, administrative and clerical services. Accounts Payables duties include processing all...
Learn More
Feb 11th, 2024 at 12:29

Office administrative assistant Full-time Job

Sehajannat Financial Services Inc

Administrative Jobs   Brampton
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: MS Office, and MS Word

Physical Requirements:

  • The candidates should be able to meet tight deadlines effectively and handle repetitive tasks efficiently
  • The candidates should demonstrate attention to detail in their work.

Other Requirements:

  • The candidates should possess the ability to multitask effectively and be dedicated to client focus in their interactions
  • The candidates should demonstrate excellent oral communication skills and exhibit excellence in written communication

Candidate Status:

  • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to train other workers and record and prepare minutes of meetings, seminars, and conferences
  • The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments, and answer the telephone and relay telephone calls and messages
  • The candidates should be able to answer electronic inquiries, compile data, statistics, and other information, and order office supplies and maintain inventory
  • The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
  • The candidates should be able to set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents

Benefits:

  • The candidates will get parking area

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
info.sjfinancials@gmail.com

Be prepared for the screening questions. Include answering the following questions while applying:

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

Office administrative assistant

Sehajannat Financial Services Inc
Brampton - 45.36km
  Administrative Jobs Full-time
  27.50
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Feb 4th, 2024 at 12:19

Administrative officer Full-time Job

Knox Bridge School

Administrative Jobs   Brampton
Job Details

Requirements:

 

Languages: Candidates must have knowledge of the English Language
Education: Candidates need Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 year to less than 2 years

Responsibilities

Tasks

  • Review, evaluate and implement new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Oversee and co-ordinate office administrative procedures

Supervision

  • 1 to 2 people

Experience and specialization

Computer and technology knowledge

  • Microsoft Publisher
  • Electronic mail
  • Electronic scheduler
  • Spreadsheet
  • Accounting software
  • Human resources software
  • Inventory control software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Project management software

Additional information

Security and safety

  • Basic security clearance

Transportation/travel information

  • Own transportation

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability

How to apply:

 

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email

jobs.knoxbridge@gmail.com

Administrative officer

Knox Bridge School
Brampton - 45.36km
  Administrative Jobs Full-time
  27.25
Requirements:   Languages: Candidates must have knowledge of the English Language Education: Candidates need Secondary (high) school graduation certificate Experience: Candidates s...
Learn More
Jan 31st, 2024 at 11:17

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