6 Jobs Found
Branch Administrator (18 month contract) CIBC Wood Gundy Full-time Job
Administrative Jobs KingstonJob Details
What You’ll Be Doing
As the Branch Administrator, you will be a part of the CIBC Wood Gundy team and you will be accountable for effectively managing administrative aspects of Wood Gundy branch operations. This will include hiring, assisting with management and supervision of non-commissioned branch staff, operational and administrative support to the branch and Investment Advisors. Responsibilities will also include overseeing branch reception, facilitating transactional banking functions, and ensuring customer service standards and operational procedures are communicated and maintained as a liaison with many departments.
At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time Monday through Friday.
How You’ll Succeed
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Operations/Administration – Oversee and manage day to day branch operations and administration including maintenance of office equipment and supplies, and coordination of office functions and events. Identify opportunities for increased efficiency and monitor and control branch budget and expenses to ensure profitability. Review and process accounts payable for Branch Manager approval, as well as monitor branch summary of revenue and expenses.
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Sales Support & Customer Service – Assist Branch Manager to perform Investment Advisor duties such as taking buy/sell orders of T-Bills, Corporate Paper, Bankers Acceptances, Mutual Funds, stocks and bonds. Write up trade tickets ensuring accuracy of all particulars pertaining to a trade. Coordinate and notify brokers of new stock and bond issues, cease trades and halt trading. Ensure customer service standards and operational procedures are communicated and maintained by liaising among many departments within Wood Gundy.
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People Management – Assist with overseeing the hiring, training, scheduling, supervision and performance management of all support staff in the branch. Support Branch Manager in cultivating a performance oriented culture and develop strong employee relations with support staff by treating employees fairly and consistently and maintaining excellent communication.
Who You Are
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You’re a certified professional. You have successfully completed the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH), in order to obtain Investment Representative (IR) licensing.
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You have demonstrated experience in the financial service brokerage industry. You have strong organizational and administrative skills to deal with numerous activities in a fast-paced brokerage, with varying degrees of priority.
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You're passionate about people. You have strong management and interpersonal skills to effectively manage and coach support staff. You have the ability to meet the needs of staff in a highly competitive environment where staff and client mobility is high.
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You are a strong communicator. You are able to communicate effectively to staff and clients and have problem solving skills sufficient to resolve numerous issues and conflicts.
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Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
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We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.
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Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
*Subject to program terms and conditions
What you need to know
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CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
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You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
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We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.
Expected End Date
2026-09-01
Job Location
Kingston-366 King St E - 500
Employment Type
Temporary (Fixed Term)
Weekly Hours
37.5
Skills
Banking Operations, Coaching, Customer Experience (CX), Office Administration, People Management, Performance Management (PM), Prioritization
Branch Administrator (18 month contract) CIBC Wood Gundy
CIBC
KingstonAdministrative Jobs Full-time
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Distribution Center Administrator Full-time Job
Coca-Cola Canada Bottling Limited
Administrative Jobs KingstonJob Details
The Distribution Center Administrator provides support within the Distribution Center. They perform clerical duties in a Distribution Center in accordance with standard administrative office procedures.
This position is based out of our Kingston Office.
Shift: 8:00 AM to 4:00 PM. At times you may be asked to alter shifts depending on business needs.
Responsibilities
- Responsible to enter time and validate timecards as a timekeeper for hourly employees
- Responsible to answer incoming phone calls for the facility on a multi-line phone and greeting and responding to inquiries from employee employees, visitors, vendors and the general public;
- Provide support for administrative work such as booking meeting rooms, organizing catering, and organizing and distributing mail. May receive and send courier packages
- Assist with the general financial and operating analytics and activities of the organization
- Coordination of vendor communications and payments. Working with financial department to ensure all invoices and payments are populated in system for Month Ends
- Responsible to generate sales reports, innovation trackers, and graphs to assist and support the sales team
- Willingness to adapt and learn new tasks based on business needs
Qualifications
- Highschool diploma required
- 2+ years of business administrative related experience in a fast paced environment
- Post-Secondary Education in Business Administration or similar area would be considered an asset
- Working knowledge of various computer programs: Word, Excel, SAP, etc
- Effective verbal and written communication skills
- Strong interpersonal and organizational skills
- Capable of working cross functionally with multiple departments on projects, as part of a team
- Experience processing invoices, reconciling statements, etc
- Experience supporting Senior Management and Leadership team would be beneficial
Distribution Center Administrator
Coca-Cola Canada Bottling Limited
KingstonAdministrative Jobs Full-time
Learn More
Distribution Center Administrator Full-time Job
Coca-Cola Canada Bottling Limited
Administrative Jobs KingstonJob Details
The Distribution Center Administrator provides support within the Distribution Center. They perform clerical duties in a Distribution Center in accordance with standard administrative office procedures.
This position is based out of our Kingston Office.
Shift: 8:00 AM to 4:00 PM. At times you may be asked to alter shifts depending on business needs.
Responsibilities
- Responsible to enter time and validate timecards as a timekeeper for hourly employees
- Responsible to answer incoming phone calls for the facility on a multi-line phone and greeting and responding to inquiries from employee employees, visitors, vendors and the general public;
- Provide support for administrative work such as booking meeting rooms, organizing catering, and organizing and distributing mail. May receive and send courier packages
- Assist with the general financial and operating analytics and activities of the organization
- Coordination of vendor communications and payments. Working with financial department to ensure all invoices and payments are populated in system for Month Ends
- Responsible to generate sales reports, innovation trackers, and graphs to assist and support the sales team
- Willingness to adapt and learn new tasks based on business needs
Qualifications
- Highschool diploma required
- 2+ years of business administrative related experience in a fast paced environment
- Post-Secondary Education in Business Administration or similar area would be considered an asset
- Working knowledge of various computer programs: Word, Excel, SAP, etc
- Effective verbal and written communication skills
- Strong interpersonal and organizational skills
- Capable of working cross functionally with multiple departments on projects, as part of a team
- Experience processing invoices, reconciling statements, etc
- Experience supporting Senior Management and Leadership team would be beneficial
Distribution Center Administrator
Coca-Cola Canada Bottling Limited
KingstonAdministrative Jobs Full-time
Learn More
Customs Analyst Full-time Job
Administrative Jobs BellevilleJob Details
Group Summary:
Job Responsibilities:
The Customs & FTA Analyst will have responsibility for various customs compliance tasks to support the MML divisions that are supported by the MML Customs Team. This position will be a subject matter expert on tariff classification and free trade agreements for Canada, Mexico, and U.S. The position will work closely with external suppliers, customers, manufacturers, customer third party service providers to obtain information necessary to make correct classification and free trade agreement origin determinations. In addition, the analyst will work closely with and act as a resource to internal customers, including, but not limited to, MML divisions, purchasing, operations, engineering, and sales.
GENERAL
- Responsible as the process owner and management of the free trade agreement process which includes, but is not limited to, solicitation, document review, supplier follow up, requests for customer FTA qualification, verification of, and providing customer FTA information in format required by customer
- Responsible as the process owner and management for customer requests for information related to customs and free trade agreements. Includes, but is not limited to, LVC statements, accumulated value statements, AALA analysis/completion, country of origin affidavits, manufacturer affidavits
- Provide technical and operational support to Group Corporate, division, and other internal Magna stakeholders. Internal stakeholders include, but are not limited to, Purchasing, Finance, Legal, Sales, R & D, Program Managers and Engineering.
- Support Magna cross functional teams and divisions with Duty Impact analysis to assist with sourcing decisions, customer quotes and landed cost calculations
- Responsible for determining HTS tariff classification for production parts and non-production parts. Responsibility includes entering data into “ORIGIN” database and maintaining rationale incorporating the General Rules of Interpretation (GRI).
- Maintain and periodically review tariff classification database
- Ensure recordkeeping requirements are complied with for Canada, U.S. and Mexico for all tariff classification rationale and free trade agreement solicitation and qualification
- Provide operational support to MML divisions such as, but not limited to, hand carry shipments, shipment issues/delays and reporting of shipment status/updates
- Support Trade Compliance Manager on metrics, customs audits, and internal customs reviews
- Support the Trade Compliance Manager in managing customs broker relationship and respond to broker’s requests for information on incoming shipments to obtain and provide critical information to broker to ensure highest levels of import entry compliance are met
- Facilitate post entry adjustments as necessary (refunds and corrections)
- Develop and maintain good working relationship with each division
- Responsible as the process owner and management of CARM and its corresponding processes. Process includes monitoring of the release prior to payment bond and ensuring timely payment of applicable duties and taxes to CBSA
- Monitor US CBP ACE monthly to ensure there are no Customs requests for information that may have been missed
- Work with Trade Compliance Manager to respond to customs requests for information and other customs or other government agency enforcement issues
- Develop and maintain internal controls to ensure that divisions are compliant with Canadian, Mexican and U.S. customs regulations, and that reasonable care and responsible supervision as it relates to transactions involving Canadian, Mexican, U.S. and international customs.
- Prepare reports as required by management (division and group and Magna corporate)
- Actively participate in annual Magna Customs Summit
- Process mapping and maintaining of department procedures
- Monitor and maintain required Canadian, U.S. and Mexican customs bonds, guarantees, permits and licenses
- Perform other customs related tasks not specifically mentioned but may be required from time to time
- Upholds the principles of the Magna Employee’s Charter, Magna’s Operational Principles, Magna’s Environmental Health and Safety Policy & Procedures, MML Quality Policy, Program Execution Process and Business Protocols. Must understand and respect the laws and cultures in countries which Magna conducts business & Magna compliances.
- Additional duties and responsibilities as assigned
FINANCIAL RESPONSIBILITY
- Must understand and comply the laws and cultures in countries which Magna conducts business & Magna compliances.
- Involvement in financial matters is on a level of providing data only and/or making recommendations.
LEADERSHIP RESPONSIBILITY
- No direct reports
HEALTH, SAFETY AND ENVIRONMENTAL RESPONSIBILITY
- Ensure all safety and non-safety rules and regulations are followed
- Ensure adherence to established quality and housekeeping standards
- Review and adhere to MML’s health and safety, environmental, and quality standards, operating procedures, and policies
- Respond immediately to items brought to his/her attention with respect to hazards, defects or non-compliance issues
- Understand and uphold the policies that prohibit workplace violence and harassment
- In addition to the above, the duties include those specified under the Occupational Health & Safety Act
QUALIFICATIONS:
EDUCATION:
- Minimum 3 years’ experience in a customs & trade related field
- Post secondary education in a Trade Compliance related program
KNOWLEDGE, SKILLS, & ABILITIES
- Familiarity with Mexico Customs Requirements
- Familiar with ERP systems (Baan, CMS, SAP and Trans4M etc.)
- Customs Certified Specialist Designation preferred
- Excellent communication skills
- Team Player
- Time management skills
- Customer oriented (internal and external)
- Good written skills
- U.S. & Canada regulatory import, export trade compliance experience
- Complete understanding of US Customs and Border Protection (CBP) and Canada Border Services Agency (CBSA) regulations, including knowledge of customs classification under the Harmonized Tariff Schedule of the US and CA
- Knowledge of Free Trade Agreements, Special Trade Programs, Goods Returned programs and their relevant documentary requirements
- Understand country of origin and marking issues, recordkeeping requirements and duty deferral programs
- Willingness to learn new regulatory requirements within and outside of North America
- Ability to problem solve
- Excellent excel spreadsheet skills
- Ability to communicate effectively in Spanish
WORKING CONDITIONS:
Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. This position may require domestic or cross border travel (10%).
Awareness, Unity, Empowerment:
Worker Type:
Regular / Permanent
Group:
Magna Mechatronics, Mirrors & Lighting
Customs Analyst
Magna Exteriors
Belleville - 72.05kmAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs BellevilleJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Organize conferences and meetings
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Attention to detail
- Repetitive tasks
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Quick learner
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Administrative assistant
Grandview Holdings
Belleville - 72.05kmAdministrative Jobs Full-time
26.50
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Accounting clerk | LMIA Approved Full-time Job
Administrative Jobs BrockvilleJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorized (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to prepare bank reconciliations, prepare payroll
- The candidates should be able to invoice clients, costing and budgeting
- The candidates should be able to perform clerical duties, such as maintain filing and record systems, perform general office duties
- The candidates should be able to organize and maintain inventory, prepare financial statements and reports
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.
By email
jobs.super8brockville@gmail.com
Accounting clerk | LMIA Approved
Super 8
Brockville - 74.43kmAdministrative Jobs Full-time
26.50
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