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City Of Regina

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

3 Jobs Found

Clerk Typist V-Partnerships & Permit Services Full-time Job

City Of Regina

Administrative Jobs   Regina
Job Details

Position Summary

The City of Regina is looking for a reliable and organized individual to support the Partnerships & Permit Services team. In this role, you will handle reception duties, assist with administrative tasks, coordinate logistical arrangements, and provide excellent customer service. You will help keep the office running smoothly by managing communications, organizing materials, and supporting both staff and external stakeholders. This position plays a key role in ensuring efficient and effective operations.

This position provides complex administrative support work within an assigned Department. This position is responsible to provide exceptional customer service to internal and external customers and to prepare complex correspondence and reports.

Key Duties & Responsibilities

  • Provides reception, customer service, and first point of contact for work unit
  • Answers telephone, directs calls, takes messages, directs visitors, makes photocopies, scans, faxes, files, prints, labels, and stuffs envelopes, along with other clerical duties
  • Triages services requests and other incoming messages (in-person, telephone, email) for response and action
  • Coordinates the flow of information/materials for tenders and meetings
  • Makes logistical arrangements (confirms attendees, books rooms, equipment, and resources) for meetings, tender openings, events, travel and accommodations, and training and development
  • Monitors office equipment, troubleshoots, and places service/repair requests
  • Attends meetings, take minutes, and circulates draft
  • Collects, opens, receipts, completes mail log, and distributes daily mail and courier packages
  • Prepares outgoing mail and courier packages
  • Designs/prepares pamphlets/brochures/binders/forms
  • Updates manuals and standards and circulates revised documents
  • Responds to requests for information or materials from both internal and external stakeholders
  • Maintains filing systems in accordance with corporate records management policies and procedures
  • Processes departmental invoices, journal vouchers, cash receipts, and purchase/payment requisitions
  • Monitors office supply inventory, requisitions and purchases within limits of established authority (p-card, blanket agreements, and/or general stores)
  • Completes searches, inputs data, validates data, and generates reports and lists from programs and applications (vendor set up)
  • Perform other related duties as required.

Key Qualifications

  • Completion of secondary school or equivalency plus job-related training and/or course work
  • Minimum of nine months of previous and on-the-job administrative and/or clerical experience
  • Knowledge of office administration processes, procedures, and equipment plus customer/client services
  • Knowledge of cash receipts, processing, and reconciliation practices
  • Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
  • Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices
  • Provides front-line customer service where messages/responses may be met with frustration/rudeness
  • Interacts with staff and residents to exchange general information
  • Responds sensitively and appropriately to the needs of all customers/clients
  • Explains and exchanges administrative and other process information as well as policy and procedure information for work unit
  • Consults and follows policies, procedures, and processes
  • Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
  • Triages incoming telephones calls and emails
  • Contributes to a positive experience through provision of customer service and administrative services
  • Contributes to completion of work unit activities through completion of sequenced tasks/workflow
  • Contributes to financial stewardship through purchasing of and care of supplies, materials and equipment
  • Familiarizes new employees with tasks, duties, practices, and processes

Working/Other Conditions

  • The majority of the work is undertaken in City facilities. The work environment is an office environment.

 

Additional Requirements:

  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

Clerk Typist V-Partnerships & Permit Services

City Of Regina
Regina
  Administrative Jobs Full-time
  21.25  -  27.44
Position Summary The City of Regina is looking for a reliable and organized individual to support the Partnerships & Permit Services team. In this role, you will handle recepti...
Learn More
Dec 4th, 2024 at 13:44

Lifeguard/Instructor I Full-time Job

City Of Regina

Security & Safety   Regina
Job Details

**If you are selected to move forward in the recruitment process, a representative from the City of Regina will contact you directly. **

Under the supervision of an Aquatic Program Specialist or Aquatic Training Specialist, this position performs responsible lifeguard and/or instructional duties at any City of Regina aquatic facilities. The work assigned involves ensuring the safety of patrons and proper facility usage. This position may be transferred between aquatics facilities and will be required to work non-standard hours.


Typical duties include:

  • Ensures that proper safety procedures are followed an in cases of emergency, performs first aid, water rescues and other lifeguarding skills and techniques as required.
  • Carries out responsible lifeguard and instructional duties and ensures a safe and healthy environment conducive to aquatic enjoyment and education.
  • Participates in mandatory sessional staff training and development programs.
  • Assumes responsibility for individual lesson plans, class attendance, class evaluations, progress cards, and test sheets as required.
  • Enforces swimming pool rules and regulations as outlined by the City of Regina and the Saskatchewan Public Health Act.
  • Assists in cleaning and disinfecting duties, as required.
  • Supervises the activities of the patrons using the facility, in accordance with established policies and procedures.
  • Maintains good public relations with patrons and facility staff.
  • Performs related duties as required.


Candidates will be screened on the following criteria:

*** To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. If you do not possess any of the required awards, or you are in the progress of completing them, you will be disqualified. This is an ongoing posting and will be reposted. If you do not meet all the qualifications or have all the awards and certifications at the time of this positing, please apply to the next posting once you met all requirements.***


Experience and Education:
 

  • Experience in dealing with clients at aquatic facilities providing lifeguarding and recognized Lifesaving Swim for Life or equivalent instructional services.
  • A minimum of Grade 10. *Can currently be in progress*


Must possess the following awards and certifications:

Must have the following:
 

  • Lifesaving Society National Lifeguard Service -Pool(NL)
  • Lifesaving Society Swim for Life Instructor Certification; or Swim Transition Instructor Clinic AND Swim Patrol Instructor clinic completed
  • Automated External Defibrillator (AED)
     

At least ONE of the following:
 

  • Canadian Red Cross Standard First Aid & CPR/AED-C
  • St. John Ambulance Standard First Aid & CPR/AED-C
  • Lifesaving Society Aquatic Emergency Care & CPR/AED-C


*Note: All awards must remain current and is required to provide the employer with copies of updated rewards. First Aid, CPR C and AED must be recertified every two (2) years.


Knowledge, Abilities and Skills:

  • Knowledge of the principles, practices and techniques employed in water safety, lifeguarding and instructing.
  • Knowledge of the standard principles and practices of first aid.
  • Knowledge of instructional techniques.
  • Knowledge of the rules, regulations and procedures dealing with swimming pool operation, as outlined by the relevant acts, bylaws, and policies.
  • Ability to receive/implement oral and written instructions.
  • Ability to deal effectively and tactfully with patrons and fellow employees.
  • Ability to demonstrate an amiable and outgoing personality.
  • Skill in swimming, lifeguarding and instructional duties.


Working/Other Conditions:

  • Available Shifts: Daytime, Evening, and Weekends.
  • Note: Testing may be done to evaluate knowledge, skills and abilities.

 

Please contact [email protected] if you have inquires. 

 

 

Additional Requirements

  • Successful candidate may be required to obtain and provide a satisfactory Vulnerable Sector criminal record check, as per the City of Regina's Criminal Record Check Policy.

  • Successful candidates will be required to provide proof of acquired education.

  • Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Lifeguard/Instructor I

City Of Regina
Regina
  Security & Safety Full-time
  21.35
**If you are selected to move forward in the recruitment process, a representative from the City of Regina will contact you directly. ** Under the supervision of an Aquatic Program...
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Nov 27th, 2024 at 14:43

Administrative Support Full-time Job

City Of Regina

Administrative Jobs   Regina
Job Details

The Organizational Wellbeing Branch is seeking an organized, proactive, and detail-oriented Administrative Support professional to join our dynamic and growing team!  This branch leads organization-wide initiatives of Rewards and Recognition, Learning and Development, Psychological Safety, Equity/Diversity/Inclusion, Performance Management, Leadership Development and Employee Engagement.

The Administrative Support position will play a key role in the success of both the branch and departmental operations by providing essential coordination, logistical, and administrative support. As a vital team member, you will ensure smooth day-to-day operations while collaborating with a diverse group of professionals to drive the effectiveness and success of the department.

If you are looking for a role where your skills are valued and your contributions make a meaningful impact, this is the perfect opportunity for you.

Key Duties & Responsibilities

  • Manage and coordinate meeting and appointment schedules.
  • Prepare and assemble information packages, reports, correspondence, and background materials.
  • Provide logistical support for meetings, including scheduling, preparing agendas, distributing materials, and ensuring smooth execution.
  • Respond to inquiries and requests for information from internal and external stakeholders.
  • Build and maintain positive relationships across departments.
  • Maintaining a training database, organizing and managing accurate records and collaborating with internal employees on training logistics.
  • Compose, proofread, and finalize various forms of correspondence and reports.
  • Maintain the office filing system and manage document organization.
  • Collaborate on onboarding and job-related training for new team members.
  • Support the branch administration of Rewards and Recognition program logistics, maintenance of records and regular communication with stakeholders.
  • Provide support for in-person and on-line learning platforms, oversight of our Learning Centre and supporting external training facilitators while on site.
  • Support the department’s operational success by addressing workflow interruptions and adjusting priorities as needed.

Key Qualifications

  • The successful candidate will have completed secondary school or equivalent, with successful completion of post-secondary education in business administration, office management, or a related field preferred, along with at least three (3) years of administrative experience in a professional office environment. Experience in the public sector within a unionized environment is considered an asset.
  • High-level proficiency in Office 365 (Word, Excel, PowerPoint, Outlook) is required.  Experience working with Learning Management Systems (LMS) and Oracle databases is a preferred asset.
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines while maintaining accuracy.
  • Excellent verbal and written communication skills for clear and professional interactions.
  • Familiarity with standardized administrative processes and adaptability to evolving workflows.
  • Ability to build positive relationships and work effectively in a collaborative team environment and leading self with a customer service mindset.
  • Capacity to adjust to changing priorities, manage interruptions, and maintain focus in a fast-paced setting.
  • Skilled at identifying practical solutions to challenges using established practices, policies, and procedures.

Additional Requirements:

  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

Administrative Support

City Of Regina
Regina
  Administrative Jobs Full-time
  44,571  -  57,386
The Organizational Wellbeing Branch is seeking an organized, proactive, and detail-oriented Administrative Support professional to join our dynamic and growing team!  This branch l...
Learn More
Nov 27th, 2024 at 14:41