Job Summary

Provide timely and accurate administrative support.  Using advanced computer skills and strong organization abilities to aid in the day-to-day operations of the team and division.  Carry out duties under the general direction of the Manager, Court Administration and functional guidance of the Supervisors.  

Onsite – 5 days a week.
 

Duties and Responsibilities

The successful candidate will:
•    Manage day-to-day administration for Manager of Court Administration including scheduling, resolving calendar conflicts, and providing immediate meeting/event support, room bookings, drafting and editing materials, filing and storage of documents and assisting with court documents for files regarding informations and certificates of offence;
•    Provides support to Supervisors of Court Administration and Court Support;
•    Preparation and organization of correspondence, reports, mail, spreadsheets, files etc.;
•    Perform basic budget tracking, data entry tasks;
•    Assume primary responsibility for composing spreadsheets and reports for statistical purposes
•    Assist and support special administrative projects and corporate policies and procedures, researching and providing data and analysis of various subjects to identify and support improvement opportunities.  Perform information gathering where a response is required from various staff. Identify continuous improvement opportunities in the department and promotes corporate values;
•    Participates in assisting with variance reports throughout the year. Processing of invoices, reports and reporting on SAP, Infor/ Sharepoint/Webex/ICON/City Admin etc. for the Division. Prepare and maintain Change of Status forms and I.T. Access forms for Department. 
•    Assume primary responsibility for ordering and managing office supplies, office equipment  and restocking supplies which will require lifting between 15lbs – 25lbs along with the possible use of a ladder or step stool;
•    Assume primary responsibility for Time/Labour enteries, Payroll track staff time, input time and attendance in SAP biweekly, and prepare time-management reports using SAP;
•    Respond to general inquiries and requests for information, handle complaints and issues or direct to appropriate person;
•    Provide support/backup to the intake desk and records and customer service clerks;
•    Perform other duties as assigned.
 

Skills and Qualifications

• Skills and Qualifications
  •    Graduate from a post-secondary program specializing in Office/Business  Administration;  
  •    2 to 4 years of progressively responsible positions that have resulted in outstanding administrative office skills
  •    Understanding of municipal government and service delivery is an asset;
  •    Prolonged exposure to computer, keyboards, screens, standing, sitting and walking;
  •    Effective interpersonal skills to enable you to represent the division in a professional, credible and courteous manner in dealing with a wide variety of stakeholders;
  •    Understanding of Acts, regulations and directives as they apply to the Provincial Offences Court Office;
  •    Advanced knowledge of Microsoft Office products, automated financial systems for budget preparation and accounts payable/receivable (SAP) Infor/Sharepoint/Webex/ICON/City Admin; 
  •    Working collaboratively and relating effectively with staff and all stakeholders in the Provincial Offences Court Office;
  •    Embracing change: open to different or new solutions or approaching, and maintaining a positive and constructive attitude in the face of change;
  •    Planning and adjusting work based on a thorough understanding of requirements and prioritizing and seeking clarification and direction, as appropriate;
  •    Proofreading, editing and writing skills to support management in correspondence, report writing and preparing presentation materials;
  •    Demonstrated ability to work effectively both independently and in a team environment;
  •    Solid understanding of City policies, procedures and administrative practices is preferred;

Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical services, emergency generators, fire alarm, cleaning services to name a few.

Duties and Responsibilities

• Manages the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure
• Prepares effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts
• Ensures that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests
• Ensures contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City
• Monitors contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies
• Responds to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards
• Manages and coordinate applicable preventative maintenance (PM) as per contracts
• Conducts inspections and maintain the appropriate records
• Drives proactive problem-solving and root cause investigation when applicable
• Develops and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication
• Performs other duties as assigned.
• Provides ad hoc assistance on projects/initiatives within the unit/team.

Skills and Qualifications

• Post-secondary degree in Engineering
• 3-5 years related experience
• Excellent oral and written communication skills
• A valid driver's license with regular access to a vehicle
• Proficient with Microsoft Office and CMMS
• May require climbing ladders and working at heights.
• Exposure to computer keyboards and screens. 
• Hybrid office environment with regular site visits

Job Summary

Reporting to the Manager, Transit Maintenance, this position is responsible for the management of the Transit Building and Route team and to ensure Transit’s garage facilities and on-street and station/terminal stop infrastructure are properly maintained and meet the needs of the facility users and transit customers.

Duties and Responsibilities

• Supervising Building and Route staff through the creation of daily work tasks, coaching and mentoring to support individual and team performance, training on regulatory standards and standard operating procedures, payroll approval and conflict resolution.
• Identifying, preparing and managing annual operating budget requirements for Transit’s garage facilities.
• Working closely with Facilities Maintenance (Corporate Services) to review, track, evaluate and report on preventative and demand maintenance requirements which includes liaising with internal and external service contractors and trades to ensure operational activities within the facility are maintained and communication is provided to the facility users.
• Overseeing and managing schedules as related to on-street and station/terminal stop infrastructure maintenance requirements, etc.
• Ensuring facility assets and operational procedures are in compliance with operating standards, policies, procedures, practices and legislation as related to building codes, environmental regulations, etc.
• Providing technical advice on Transit’s facilities, equipment and maintenance programs to ensure equipment standards meet Corporate requirements and best practices are clearly documented.
• Conducting periodic audits of assigned facilities to ensure that proper emergency procedures are identified and in place, and comply with regulatory codes, safety standards, environmental regulation, fire plans and protect employees, visitors and corporate assets.
• Performing other duties as assigned.

Skills and Qualifications

• A Diploma in a related field (e.g., Certificate of Facilities Management, Building Environmental Systems, Business, etc.) or a combination of education, training and experience deemed equivalent.
• A minimum of six (6) years’ progressive experience in facility operations or facility maintenance with two (2) or more years in a supervisory and leadership role preferably in a unionized Facilities Services environment.
• Certifications or Designations Certifications related to facility management (e.g., Certificate of Facility Management Administrator (FMA), Property Administrator Certificate and Trade Certification) will be considered an asset.
• Knowledge of legislation related to health, safety and the environment (e.g., the Occupational Health and Safety Act, Environmental Protection Act, Weeds and Pesticides Act, Elevating Devices Act, etc.).
• Understanding and application of codes and systems as related to the operations of Transit’s facilities (e.g., building and fire codes, electrical safety codes, Building Automation Systems, Facility Asset Management Systems, etc.).
• Proficiency in Microsoft Office (e.g., Word, Excel, Outlook, etc.) and familiarity with engineering drawings would be an asset.
• Knowledge of collective agreements and experience with working in and/or supervising an unionized environment.
• Project management best practices and experience that includes oversight and management of facility projects, contract administration, maintaining budgets, meeting targets and timelines and coordinating customer requirements.
• Experience in effective people leadership through staff training and mentoring, facilitation of team relationships and conflict management.
• Strong communication skills, both written and verbal, to be able to communicate effectively and the ability to provide updates through reports and/or presentations.
• A valid Ontario Class "G" driver's license is required to travel to various site locations and needs to meet and maintain corporate standards for a good driving record.

Job Summary

Love kids and being outdoors? Want to be a part of the school community?

A part time job for just a few hours of the day. Here's the opportunity for you! We are hiring Crossing Guards for various locations in Mississauga.

Your main responsibilities include helping pedestrians, especially students, safely cross roads near schools. You'll explain safety rules, ensure compliance with traffic and safety laws, and wear provided safety gear. If needed, you might assist in training other crossing guards.

To be successful, you should be physically fit to stand and walk with a stop sign in various weather conditions for up to an hour. Good hearing, eyesight, and communication skills are essential. You'll work independently without constant supervision and need to be available for three shifts each weekday during the school year. While having a vehicle is a plus, it is not mandatory. The shifts total up to 3.5 hours a day within an 8-hour window. Your role is crucial for maintaining safety at school.

Duties and Responsibilities

Reporting to the Supervisor, Crossing Guards the successful candidate:

• Assists pedestrians in safely crossing roadways at designated school crossings.
• Communicates rules of safe crossing to both students and adults.
• Must ensure compliance to the Highway Traffic Act, Occupational Health and Safety Act, and the City's Respectful Workplace Policy etc.
• Must wear supplied safety clothing and use all safety equipment as per training by the Supervisor, Crossing guards and /or Team Leader, Crossing Guards and/or Field Leader/Crossing Guards.
• May assist in training other crossing guards if requested.
• Must report incidents at the crossing to the supervisor, following up with the school officials and/or Peel Regional Police as directed by Supervisor.

Skills and Qualifications

• Must be in good physical condition in order to be able to stand and walk holding a stop sign for up to one hour at a time in all weather conditions.
• Must demonstrate good hearing and eyesight.
• Should have good interpersonal and communication skills.
• Must be able to work independently without direct day to day supervision.
• Must be available Monday to Friday during the school year for 3 shifts per day (at school entry; at school lunch break, at school dismissal) as per the provided hours of duty.
• Access to a vehicle is an asset.
• You will be working 3 shifts consisting of up to 3.5 hours a day, during an 8 hour window. 
• A Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

Job Summary

Working for the City means you are part of something big, something special!! You will be part of a team of engaging, enthusiastic, and dedicated people who are committed to collaborating with one another to deliver on our commitment to the residents, visitors, and businesses of Mississauga.

Duties and Responsibilities

• Be a part of an exclusive team committed to providing excellence in Transit Services! Under the supervision of the Maintenance Supervisor(s) in the Vehicle Service Section, Transit Division the successful candidate:
• Must be able to perform, throughout the assigned shift, driving, fuelling, sweeping, litter/trash pickup, vacuuming, checking fluid levels (oil, coolant, windshield washer, diesel exhaust fluid etc.), checking tires, removing/dumping fare boxes that may weigh up to approximately 16kgs., and detailed interior cleaning on all Transit vehicles (buses, cars and trucks/vans) at Central Parkway and/or Malton facilities
• Will be required to use a variety of cleaning and detergent products to perform interior and exterior cleaning on buses and other transit vehicles
• Will be required to meet reasonable time expectancy in performing assigned duties
• Will be required to complete work-related/incident reports as required
• Perform other duties as assigned
• Operate city vehicles including transit buses within the city facility

Skills and Qualifications

• Must have a minimum of Grade 12 education or equivalent  
• Experience in automotive vehicle / commercial cleaning an asset
• Experience in interior vehicle cleaning / detailing experience in the Transportation / Automotive industry is a strong asset
• Knowledge of the O.H. & S. Act and WHMIS legislation requirements are an asset
• Must demonstrate good interpersonal and communication skills along with strong customer service and conflict resolution skills
• Demonstrated ability to effectively work in a team environment, self-motivated and cooperative
• Dependability and reliability factors are a requirement of this job due to shift work
• Ability to work independently with minimum supervision
• Must be physically able of carrying out the essential duties of the job in inclement weather conditions 
• Must possess a valid Class “G” Ontario Driver’s License in good standing with no more than 3 demerit points
• Must have, or be able to obtain “Z” endorsement within 6 months of employment, training will be provided
• CSA approved green patch safety boots in good condition are required and must be worn upon hiring
• Working experience in a Unionized environment is an asset

Closing Date: 08/13/2024

Reporting to the Supervisor, Collections, the successful candidate will be an integral member of the Collections team. This team is responsible for the collection of miscellaneous City Accounts Receivables, Provincial Offence Act fines, Property Taxes and the Municipal Accommodation Tax.

Duties and Responsibilities

• Post and track remittances;
• Perform monthly reconciliations for various areas;
• Identify and monitor delinquent accounts and determine applicable collection activities;
• Prepare an analysis to monitor, measure and report on the various types of accounts to provide regular updates;
• Act as a point of contact for key stakeholders;
• Provide quality customer service by responding to internal and external customer inquiries;
• Prepare and issue all related correspondence;
• Maintain and update information regularly;
• Calculate penalty and interest charges and apply to property tax accounts where applicable;
• Negotiate payment arrangements with customers on accounts in arrears;
• Coordinate with Legal Services for the resolution of any collection issues and legal action;
• Establish an annual audit process and oversee external auditors in the delivery of the audit program;
• Oversee the appeal process and write-offs;
• Perform other duties as assigned.

Skills and Qualifications

• Completed post-secondary degree/diploma with a focus in finance, accounting, business, public administration or a related field;
• Minimum four years related experience in customer service, credit and collection;
• Previous experience in municipal taxation, provincial fines, accounts receivable and/or bankruptcy is an asset;
• Completion of the Municipal Tax Administration Program is an asset; 
• Knowledge and understanding of relevant legislation, procedures, by-laws and policies including but not limited to the Municipal Act, Provincial Offence Act, and Collections;
• Exceptional verbal and written communication with the ability to handle sensitive and controversial issues with tact and diplomacy;
• Excellent interpersonal and negotiating skills with an emphasis on customer service;
• Strong technical, research, analytical and report writing skills an asset; 
• Proficient computer skills specifically with SharePoint, Excel, Word, Outlook and WebEx;
• Experience with SAP, TXM Tax Manager, INFOR, CAMS, ICON, Crystal and Municipal Connect is an asset;
• Demonstrated organizational and time management skills to meet deadlines and work under pressure;
• Must be flexible with rotation of duties and hours of work;
• Ability to manage a variety of duties simultaneously and effectively;
• Hybrid work environment with regular attendance at City Hall.