Posting Period: 23-MAY-2024 to 30-MAY-2024

Among the many strengths you bring to the role of Financial Analyst, Corporate Financial Reporting, the following are the key qualifications of the position:

1. Post-secondary education in a discipline relevant to the job function (e.g., Bachelor of Commerce with a major in Accounting and a Chartered Professional Accountants of Canada designation.
2. Considerable accounting, auditing, and/or financial reporting experience in a public or private sector accounting environment.
3. Considerable experience with municipal accounting and/or generally accepted principles and practices, applicable legislation, etc. including Public Sector Accounting Standards (PSAS) and International Public Sector Accounting Standards (IPSAS).
4. Considerable experience performing financial and accounting analysis to support decision-making processes as well as to confirm accuracy, completeness, cut- off, existence, and valuation of accounts.
5. Considerable experience performing research including report writing, data collection, analysis of information from various sources and critical thinking/analysis.
6. Experience providing supervision to employees to ensure deliverables meet quality requirements and are completed on a timely basis.
7. Excellent customer service and interpersonal skills and the ability to communicate effectively at all organizational levels.
8. Knowledge of financial and internal controls.
9. Excellent organizational and multi-tasking skills with the ability meet tight deadlines under time constraints.
10. Proficient in Microsoft Office Suite (e.g., Word and Excel with an emphasis on excel reporting) and computer-based accounting systems (e.g., SAP and Oracle).
11. Analytical, conflict resolution and problem-solving skills with the ability to develop, recommend and implement effective solutions and problem-solving skills.
12. Sound judgement and the ability to handle matters of a confidential or sensitive nature.
13. Ability to take initiative and work independently with minimum supervision and to set priorities, plan and execute tasks.
14. Ability to work overtime when required.
15. Familiarity with Ontario Statutes including Occupational Health and Safety Act, employment standards, labour and human rights, and other applicable government legislation.

• Posting Period: 22-MAY-2024 to 29-MAY-2024
•  

This is an exciting time to join the City Manager’s Office (CMO). The successful candidate will support multiple teams within the City Manager’s Office, that work on a range of cross corporate initiatives, and manage relationships with a variety of internal and external stakeholders. Working closely with other Administrative Assistants and staff within the CMO and the Deputy City Managers’ Offices (DCMOs), this is a collaborative team environment that works to deliver on the priorities of Council and the City Manager.

Major Responsibilities:

In this role the Administrative Assistant 2 will provide a variety of administrative functions in support of the CMO teams including:

• Performs varied administrative duties and clerical functions to support the operation of an organizational unit. May provide work direction and training to assigned staff.
• Exercises caution and discretion with reports, correspondence, labour matters, personnel and other confidential information. Prepares correspondence including that of a confidential nature, such as disciplinary letters or letters of offer.
• Schedules appointments, books virtual or in-person meeting space and ensures participants have all required information.
• Coordinates meetings, events and schedules. Takes/transcribes notes and follows up on information requests as required.
• Conducts research and retrieves and stores information on various issues, including in databases and record management systems.
• Screens, reviews and prioritizes incoming hardcopy and electronic mail, processes correspondence, and initiates, tracks, and provides initial response.
• Maintains tracking and following up of requests and ensures deadlines are met.
• Liaises with and supports the exchange of information with all levels of staff, elected officials, Accountability Officers, public appointees and the public.
• Prepares and processes various documents/ summaries/reports requiring the compilation of information, assessment of policies and analysis of data. Drafts correspondence, composes and prepares letters and memos and routes or answers correspondence.
• Prepares and organizes Council materials (including confidential and employment/labour relation matters), background, briefing notes. Formats Committee reports prior to signature.
• Checks work, including draft reports, presentations, memos, briefing notes and correspondence for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items prior to signature.
• Operates various office equipment and computers using a variety of desktop applications and corporate systems. Prepares presentation materials ensuring detailed layout, formatting and accuracy.
• Coordinates and maintains complex record/retrieval system. Maintains supplies and inventories.
• Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government applying in-depth knowledge of procedures, regulations, criteria, etc., records detailed messages, and tracks follow up.
• Assists with budget administration for the unit.
• Maintains continuous awareness of municipal matters, divisional administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.

 Key Qualifications:

1. Considerable experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience in the preparation and drafting of standard correspondence and reports, editing the layout and formatting of complex reports, correspondence, charts, tables, and statements to Council and/or Committees. 
3. Considerable experience preparing agendas, taking minutes at meetings, and identifying items for follow up.
4. Considerable experience working with confidential materials and/or information
5. Considerable experience with a variety of software packages including Microsoft 365, Word, Excel, PowerPoint, Outlook, SharePoint and virtual meeting technologies.
6. Excellent communication skills, both verbal and written. A strong command of grammar and writing skills for the purpose of proof-reading and editing.
7. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, as well as deal with conflicting priorities and work demands in a fast-paced environment.
8. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels of the organization, members of Council, and external partners and stakeholders.
9. Strong analytical and problem-solving skills.
10.  Ability to work independently, in a politically sensitive environment, using sound judgement.
11. Ability to support Toronto Public Service values to ensure a culture that champions equity, diversity, and respectable workplaces.
12. Knowledge of government/public sector operations and asset.

Job Summary:

The City’s Seniors Services and Long-Term Care division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services.  CareTO is our brand for the culture change we are investing in for the City’s directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). The division’s values – Compassion, Accountability, Respect and Excellence – shape our organizational culture, our priorities and the experiences of all those who live, work, volunteer and visit.

The Health & Safety Officer will provide leadership, expertise, and consultation services to management and staff in the Seniors Services and Long-Term Care division (SSLTC), in matters of occupational health and safety by developing effective policy, programs, resources and communications to foster a positive health and safety culture and reduce injury.

Major Responsibilities:

• Provides management and staff working in the division expert advice, guidance and consultation on matters related to health and safety.
• Responsible for implementing corporate health and safety initiatives, in the areas of, occupational health and safety policies, procedures and programs, consistent with all relevant legislation.
• Leads and provides expert direction on work refusals, critical injury investigations, inspections, and Ministry of Labour, Immigration, Training and Skills Development (MLITSD) orders in conjunction with human resources health and safety staff and joint health and safety representatives where appropriate.
• Prepares, maintains and submits up to date documentation, as required by the MoLITSD
• Develops and implements health and safety initiatives for all divisional work locations, through site-specific consultation with the appropriate joint health and safety representatives.
• Leads relevant divisional Working Groups and supports relevant corporate Working Groups; supports the Joint Occupational Health & Safety Committees (JOHSC) as required
• Participates in staff investigations when required. 
• Makes effective recommendations with respect to hiring, work assignments, performance appraisals and disciplinary action.
• Provides assistance and support to divisional supervisors and managers in accident investigation and documentation to determine the root cause and support the development of preventative measures.
• Creates and facilitates regular communication for the division that outlines health and safety updates, strategies, trends and successes.
• Leads the development and facilitation of an annual divisional health and safety day(s) and event(s)
• Creates, implements and maintains a compliance framework that ensures the division meets all health and safety obligations.
• Leads health and safety audits for all divisional direct service locations; reports findings and recommends improvements.
• Initiates, builds and maintains relationships with internal and external partners in order to develop, facilitate and promote occupational health and safety.
• Designs, implements, maintains and evaluates performance related to health and safety initiatives.
• Analyze health and safety statistics, then prepare and present in depth reports on this incident analysis for management and staff
• Develops and maintains divisional policies and procedures related to health and safety.
• Develops workplace incident/injury reporting, investigating and return to work standards for the division.
• Identifies and analyzes health and safety training needs and, through leadership and consultation, develops, designs and delivers training and education programs to meet divisional, organizational and legislative requirements.
• Develops and implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Develops, implements and recommends blended learning approaches, including e-learning, to support diverse staffing needs and divisional priorities.

Key Qualifications:

Your application for the role of Health & Safety Officer must describe your qualifications as they relate to:

1. Post-secondary education or certificate (e.g. Canadian Registered Safety Professionals Certification "CRSP") in Occupational Health & Safety, or an equivalent combination of education and considerable professional experience.
2. Considerable experience providing consultation, guidance and direction to management and staff regarding compliance, accountability, and best practices relevant to occupational health and safety in a social service or health care unionized environment.
3. Considerable experience in the development and delivery of health and safety programs and training, including conducting needs assessments.
4. Experience conducting research and analysis, assessing compliance, preparing and implementing recommendations, and writing operational policy and guidelines consistent with relevant health & safety legislation.
5. Considerable knowledge of applicable legislation (Workplace Safety and Insurance Act, Occupational Health and Safety Act, etc.), applicable collective agreements, HR policies & practices, etc.
6. Strong interpersonal skills with the ability to motivate, and provide work direction to staff, communicate effectively and resolve conflict with all levels of the organization, with internal and external stakeholders.
7. Excellent facilitation skills and the ability to lead committees and collaborate with multidisciplinary teams.
8. Strong written communication skills, including the ability to prepare reports, recommendations, work plans, etc.
9. Strong analytical and problem-solving skills to conduct assessments and evaluations with the ability to make recommendations based on findings and research.
10. Excellent organizational skills to manage multiple projects and competing priorities.
11. Ability to exercise discretion and judgement and work independently while demonstrating a high degree of initiative and creativity.
12. Demonstrated commitment to valuing diversity, equity and inclusion and contributing to an inclusive working environment.
13. Ability to use M365 Office Suite (i.e., MS Word, Excel, PowerPoint and Outlook) and other software packages relevant to supporting the Division's core requirements.
14. Ability to travel to the City of Toronto’s long-term care homes as required.

Notes:  As a condition of employment with the Seniors Services and Long-Term Care division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).

Major Responsibilities: 

• Performs manual tasks in park areas which require some gardening ability
• Operates various types of equipment, mechanized grounds maintenance and grass cutting equipment
• Maintains parks turf by mowing, string trimming, fertilizing, clearing litter and removing garbage, as well as setting up semi-automatic and automatic irrigation systems
• Cleans, maintains and makes minor repairs to park washrooms
• Cleans, maintains and makes minor repairs to parks facilities and furnishings including playing fields, ice rinks, parks benches, etc.
• Sets up equipment such as chairs, benches and soccer/football posts, etc.
• Clears and maintains parks walkways and entrances, including snow shoveling
• Assists in maintaining horticultural beds and shrubs, as required
• Performs other related work as assigned.       

Key Qualifications:

Your application must describe your qualifications as they relate to:                                                                

1. Experience in grounds maintenance and/or horticulture, preferably in a park setting.
2. Experience with grounds maintenance and grass cutting equipment.
3. Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License and must qualify for the City’s equipment operating permits and requirements.

You must also have:

• Ability to provide work direction to others.
• Ability to accurately follow verbal and written instructions.
• Ability to communicate in English both verbally and in writing.
• Ability to deal courteously with the public and staff.
• Must be familiar with the Occupational Health and Safety Act and the regulations that apply to this work.
• Must be available to work shifts/weekends/overtime, as required
• Must be physically capable of performing all of the required duties and must be able to work in all weather conditions 

We thank all applicants and advise that only those selected for further consideration will be contacted

• Posting Period: 16-MAY-2024 to 29-MAY-2024 

Major Responsibilities:

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
• Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
• Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
• Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
• Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.
• Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit.
• Co-ordinates meetings, events and schedules. Takes/transcribes minutes.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable experience working in a front-line, highly demanding customer service oriented environment, performing various clerical and administrative tasks.
2. Considerable experience utilizing case management systems (e.g. Licensing System, ICON, etc.) and a range of office equipment such as scanners, Point of Sales (POS) systems and other relevant equipment to support the division's core requirements such as Captiva, T-Recs, Front Desk, etc.
3. Considerable experience using a variety of software packages such as Microsoft Office Suite (i.e. Word, PowerPoint, Excel and Outlook) to create and format documents, reports, charts, spreadsheets and POS/bank reconciliations.
4. Considerable experience reviewing personal and corporate documents of a sensitive nature for the purpose applications and data entry both in-person and online, in hardcopy and digital format.

You must also have:

• Excellent interpersonal skills with the ability to provide a high level of customer service and respond to email, telephone and in person inquiries in an efficient, discreet and diplomatic manner.
• Excellent organizational, analytical and multitasking skills with the ability to set priorities, co-ordinate a diverse workload, meet tight deadlines and assess priorities while working with minimal supervision.
• Excellent problem solving and decision-making skills with the ability to handle and resolve difficult situations in a professional manner.
• Excellent keyboarding, proof reading and data entry skills with emphasis on volume and accuracy.
• Ability to work in a high pressure, high volume, team environment and carry out instructions with minimal supervision.
• Ability to work in a customer service-oriented environment, dealing directly with the public, including handling customer inquiries in person, by telephone and in writing.
• Ability to write in a clear, concise and legible manner.
• Ability to exercise independent judgment and discretion in dealing with confidential operational matters.
• Ability to compile financial data and statistical summaries and to balance documents.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces. 
• General knowledge of court proceedings, tribunal process and procedures. 
• Knowledge and understanding of relevant bylaws (e.g. Toronto Municipal Code Chapter 545 and 546) and other government legislations, regulations, policies, practices and procedures.