Payroll Specialist - Time and Attendance Full-time Job

Job Summary

Under the supervision of the Time and Attendance Supervisor, this position ensures the integrity of the data, and the time and attendance information used for payroll processing in the City’s ERP system. This position provides front line support over day-to-day time and attendance transactions, investigates and resolves time related issues and problems, and responds to enquiries from employees, management and outside agencies.  

Duties & Responsibilities

1.    Coordinates, administers, reviews and corrects time sheet data for both hourly and salary employees, ensuring appropriate application of time rules and applicable premiums are in compliance with collective agreements, policies and procedures.
2.    Analyses and applies time off entitlements to accurately reflect special situations such as, leave of absences, Workers Compensation Board (“WCB”) loss time corrections, policy profile transfers etc.
3.    Prepares or assists with the preparation of reports, reconciliations, and analysis, including compliance monitoring for timesheet submission and approval, vacation balances, and other key performance indicators.
4.    Researches and responds to a variety of enquiries pertaining to time and attendance from staff, supervisors and managers in other departments, employees and outside agencies.  
5.    Assists with the review, development, implementation and revision of standards, controls, processes, procedures and forms related to the time and attendance system and is involved with identifying and developing new system initiatives and efficiencies.
6.    Processes time adjustments and bank pay out calculations for in-scope staff relating to terminations, retirements, demotions, promotions, suspensions, disciplinary actions, arbitration awards, leaves of absences, retroactive pay, and salary increments.
7.    Assists with testing time and attendance system software upgrades, enhancements relating to CBA changes and troubleshooting time errors as required.
8.    Responsible to develop and maintain procedure documentation for applicable time and attendance processes.
9.    Responsible to provide mentorship and training to Time and Attendance Administrators, and other members of the department as required.
10.    Performs al the duties of Time and Attendance Administrators as required.
11.    Performs other related duties as assigned.
 

Qualifications

Education, Training and Experience Requirements:
    Grade 12 education.
    Successful completion of a recognized one-year post-secondary business-related program (i.e., Human Resources, Accounting, Business Administration).
    A professional Canadian payroll designation, such as Payroll Compliance Practitioner (PCP) would be considered an asset.
    Five years' progressively related experience in time and attendance processing, scheduling, or other payroll related activities.
    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.  
    Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.

Knowledge, Abilities and Skills:
    Thorough knowledge of hourly and salaried payroll terminology.
    Thorough knowledge of federal and provincial laws (including WCB legislation), City regulations and union agreements applicable to payroll.
    Knowledge of large-scale ERP systems.
    Ability to recognize and investigate problems quickly and effectively and to apply sound solutions to meet established deadlines.
    Ability to interpret, and to make decisions in accordance with, established policies, procedures, collective agreements and legislative requirements.
    Ability to communicate effectively, orally and in writing to both internal and external stakeholders.
    Ability to plan and organize and to work with minimal supervision.
    Ability to maintain sustained attention to detail.
    Ability to establish and maintain effective working relationships.
 

Requires Security Check

Additional Requirements