75 Jobs Found
Indigenous Administrative Coordinator Full-time Job
Administrative Jobs CalgaryJob Details
The Department of Indigenous Engagement in the Office of the Provost & VP, Academic, invites applications for a Indigenous Administrative Coordinator, One Child Every Child. This Full-time, Fixed Term position is for approximately 12 months, with the possibility of extension.
The Indigenous Administrative Coordinator, One Child Every Child, reports to the Indigenous Project Manager, One Child Every Child. The role is additionally accountable to the Indigenous Lead, and works in collaboration with the whole One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team.
The Indigenous Administrative Coordinator, One Child Every Child, will be an expert in project and event coordination and administration, ensuring timely processing and execution of administrative, academic and operating activities. The Administrative Coordinator will have exceptional spoken and written communication skills, and be able to plan, organize, and conduct day-to-day activities independently.
One Child Every Child is guided by ii’ taa’poh’to’p, the UCalgary Indigenous Strategy, and walks parallel paths with Indigenous Elders and scholars to encompass the wisdom, voices and priorities of Indigenous peoples for the betterment of all. One Child Every Child brings together Indigenous and non-Indigenous communities, child health research institutes, education and healthcare providers, equity-deserving groups, local, national and global stakeholders to accelerate outcomes for children and their families.
This role supports the continued indigenization of the University of Calgary. Click here to see more job opportunities with an Indigenous scope.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Project/ Events Coordination:
- Responsible for effectively coordinating, organizing, and staging institute activities, events, and budgets with oversight from the Indigenous Project Manager.
- Arranges flights, accommodations, transportation and honorariums for invited speakers and visitors for the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator initiatives.
- Supports priorities of the One Child Every Child Indigenous Team and the Ways of Knowing Accelerator Team on a broad spectrum of projects and tasks including coordinating award applications, liaising with internal and external officials.
Administration Activities:
- Provides efficient, effective and comprehensive administrative support and schedule management for the Indigenous Lead and for members of the Indigenous Accelerator team as needed.
- Creates and distributes agendas and records minutes at One Child Every Child Indigenous Accelerator team meetings and other meetings as required.
- Provides support to the Indigenous Lead, One Child Every Child Indigenous team and the Ways of knowing Accelerator Team members and various One Child Every Child committees as required.
- Coordinate and organize travel arrangements for faculty and visiting lecturers’ transportation, itineraries, agency/hotel accommodations and completing all necessary forms and requisitions for funding.
- Maintains and orders office supplies necessary to conduct regular business.
- One Child Every Child point person for catering and event logistics.
Other duties as assigned.
Qualifications / Requirements:
- Undergraduate degree in business or a related field of study; A combination of education and relevant experience may be considered.
- 1 year of experience in a health/medical research environment is required.
- 3 years of administration experience with an emphasis on decision-making and highly developed organizational skills.
- Experience in an academic environment is preferred.
- In-depth understanding of ii’ taa’poh’to’p, and its key concepts, particularly parallel paths, ethical space and transformation.
- Demonstrated expertise in executive level meetings including setting agendas, recording decisions and meeting minutes.
- Develop and maintain a respectful and positive working relationship with Elders, Knowledge Keepers, University staff and One Child Every Child collaborators.
- Understanding of and commitment to engage in Indigenous protocols, work with Elders and knowledge keepers, and Indigenous practices..
- Ability to anticipate needs, plan, organize, coordinate, and perform work with minimal direction and supervision.
- Proficient in Microsoft applications (Word, Excel, Access, PowerPoint and Outlook Mail and Calendar) and the university core business systems (e.g. PeopleSoft).
- Ability to work independently, while supporting the Indigenous Team and the Ways of Knowing Accelerator team priorities.
- Understanding of University, and of One Child Every Child’s mission, values, and plans.
- Knowledge and understanding of the policies and protocols of the University of Calgary, Cumming School of Medicine, Alberta Children's Hospital Foundation, Alberta Health Services would be an asset.
Application Deadline: February 16, 2024
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Indigenous Administrative Coordinator
University Of Calgary
CalgaryAdministrative Jobs Full-time
Learn More
Administrative Coordinator to the Dean Full-time Job
Administrative Jobs CalgaryJob Details
Position Overview
The Faculty of Kinesiology is currently seeking a Full-time Regular Administrative Coordinator .
This position provides administrative and personal support to the Dean of the Faculty of Kinesiology and additional administrative support to other members of the Dean’s Office leadership team. This position reports to the Manager, Academic Programs and Administration and receives direction and oversight from the Dean.
The successful candidate requires expert knowledge or ability and willingness to learn university wide-practices and the complexities of the University organizational structure, as well as a comprehensive understanding of the Faculty and Dean’s priorities, portfolio, and commitments.
The role involves dealing with highly confidential materials and requires considerable discretion and judgement to ensure confidentiality is always maintained. The successful candidate will often represent the Dean’s Office in communication with all levels of the Faculty, the University, and the public. An exceptional level of professionalism and excellent administrative skills are required, along with courteous and professional communication with faculty, staff, students, and the public at all times.
This position also requires a high level of technical expertise including proficiencies in MS Office suite, Oracle PeopleSoft, and attention to detail. There will be periods of high volume with strict deadlines that may require work outside of normal hours. The successful candidate will oversee constant, multiple, competing and shifting priorities while working within the framework of the University of Calgary policies and procedures.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
- Provides senior level administrative and organizational support to the Dean.
- Management of the Deans time, by organizing the Deans daily calendar, including setting up meetings, prioritizing events.
- Ensures the Dean is informed and knowledgeable with procedures, policies, deadlines and commitments by providing accurate minutes and documents as required.
- Interacts by phone, email and in person with Faculty members, staff and students as well as external stakeholders.
- Prepares confidential correspondence on behalf of the Dean and assists in drafting, reviewing, editing and/or revising letters that require the Deans signature.
- In a senior administrative capacity, supports all major meetings for which the Dean is responsible.
- Represents the Deans office in communication with all levels of the Faculty, the University, Government agencies and other stakeholders.
- Liaise with other University departments and offices such as but not limited to the Offices of the Provost, VP Research, Campus Infrastructure, Financial Services, Supply Chain Management to obtain information in support of Faculty objectives and projects.
- Exercises discretion to determine when matters can be addressed by others and when the Dean should be consulted.
- Attends meetings with the Dean and records minutes, prepares agendas and supporting documentation for distribution.
- Logs and tracks incoming mail and follow up on deadlines and tasks to be done, exercising discretion for rerouting or delegating the above where appropriate.
- Ensures correspondence, telephone calls and other communication reflect a positive image of the Faculty of Kinesiology, and that confidentiality is maintained at all times.
- Responsible to assist with HR Academic related processes, working closely with HR, as assigned by the Dean.
- Coordinates annual events, as requested by the Dean, such as Faculty Retreats.
- In conjunction with others members of the Dean Office, ensures that at all times the Office of the Dean is perceived as a professional, respectful and is an inviting area.
- Other duties, projects or assignments as determined by the Dean or the needs of the Faculty of Kinesiology.
- Responsible for the (two) administrative positions that provide academic administrative support, ensuring high level of service / interaction with the academics.
- Provide direction for administrative staff on academic process, leadership for growth and development for staff.
- Responsible for arranging vacation coverage to ensure Dean's office is appropriately staffed.
- Accountable to direct completion of general Dean's office administrative tasks (filing, mail sorting, reception schedule) to support the Faculty of Kinesiology.
- Maintains an effective filing system and record of correspondence, documents, decisions, policies, and other related material provided to or produced by the Deans office.
Qualifications / Requirements:
- A post-secondary education and a minimum of five years work experience in a senior or executive administrative role.
- Knowledge of university administration, academic understanding and PeopleSoft knowledge would be an asset.
- The ability to work independently and to organize and complete work with minimal supervision is necessary.
- Requires comprehensive knowledge and proficiency in computer programs (MS office, Email and Internet), as well as University technology systems.
- Requires well-developed organizational skills with the ability to use exceptional judgment and discretion and proven successful teamwork.
- Requires highly developed communication skills using tact and diplomacy.
- Strong written and verbal communication skills are required, as well as the ability to deal with all internal and external stakeholders in a professional manner.
- Excellent administrative and organizational skills with the ability to set priorities and meet objectives.
- Demonstrates initiative and a willingness to perform tasks assigned.
Application Deadline: February 13, 2024
Administrative Coordinator to the Dean
University Of Calgary
CalgaryAdministrative Jobs Full-time
Learn More
Front desk agent Full-time Job
Administrative Jobs AirdrieJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorization (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to register arriving guests, assign rooms, and process group arrivals and departures
- The candidates should be able to take, cancel, and change room reservations, provide information on hotel facilities and services, and offer general information about points of interest in the area
- The candidates should be able to investigate and resolve complaints and claims, process guests’ departures, calculate charges, and receive payments, and maintain an inventory of vacancies, reservations, and room assignments
- The candidates should be able to follow emergency and safety procedures, perform clerical duties such as faxing, filing, and photocopying, answer telephones, relay telephone calls and messages, and assist clients/guests with special needs
- The candidates should be able to handle wake-up calls and provide customer service
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details
By email
roswald@wingatehotelairdrie.ca
Front desk agent
Best Western Plus Airdrie
Airdrie - 28.02kmAdministrative Jobs Full-time
17
Learn More