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Clerk, Administrative and Financial Support Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Requisition ID: 17183 
Department: Office of the City Clerk 
Service: French Language Services & Mun Elections 
Branch: Elections Branch 
Employment Type: 3 Full-time Temporary-Up until December 31st, 2026
Work Hours: 35.00hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $56,634.76- $66,266.20 annually (2024 rates of pay)
Location: Elect/MFIP1221 "B" Cyrville Road 
City: Ottawa, ON 
Job Category: Administrative and Support Services
Application Close: 30/04/2025

JOB SUMMARY

You are responsible for providing clerical and administrative support to program staff by performing word processing/typing, data entry, and filing activities; compiling and providing information pertaining to program documents and reports; maintaining program inventory; liaising with internal staff, external stakeholders, and members of the public; purchasing goods/services; scheduling meetings; and responding to inquiries and complaints.   

EDUCATION AND EXPERIENCE

Completion of 1 year of post-secondary training in office administration or related field

Minimum of 2 years of related office/administrative experience

KNOWLEDGE

  • General organization and activities of the specific program/unit/branch/department
  • Corporate, departmental and branch policies and procedures
  • Office practices and procedures
  • Corporate Records Management system
  • Corporate computer and software applications such as Windows, Word, Excel, Access, etc.
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.
     

COMPETENCIES, SKILLS AND ABILITIES

  • Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing
  • Excellent interpersonal skills  
  • Organize, multi-task and prioritize work
  • Work independently with minimal supervision
  • Ability to complete work assignments within deadlines
  • Ability to document/record information 
  • Tact and discretion
  • Awareness of and sensitivity to program specific targets/population needs
  • Initiative and reliability
  • Ability to maintain confidential information

WHAT YOU NEED TO KNOW

  • Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.       
  • Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Clerk, Administrative and Financial Support

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
Requisition ID: 17183  Department: Office of the City Clerk  Service: French Language Services & Mun Elections  Branch: Elections Branch  Employment Type: 3 Full-time Temporary...
Learn More
Apr 18th, 2025 at 00:55

Receptionist/Clerk Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Requisition ID: 16352 
Department: Community & Social Services Dept. 
Service: Long Term Care Services 
Employment Type: Multiple Casual Positions
Affiliation: CUPE 503 Inside/Outside
Salary Information: $29.742- $34.797per hour (2024 rates of pay)
Location: Champlain Ctr, Peter D Clark, Carleton Lodge, Garry J Armstong 
City: Ottawa, ON 
Job Category: Long term Care
Application Close: 12/09/2025

JOB SUMMARY

The mandate of the Long Term Care Service is to provide resident care based on the needs of individuals, as determined by medical, nursing, functional and psychosocial assessments, and on each resident’s expressed needs. The care provided in each home includes specialized, restorative, supportive and palliative care for persons with dementia, disabilities and health problems who cannot live independently in their homes, and whose needs cannot be met in the community.

You are responsible for providing receptionist service by: answering all incoming calls and inquiries made in person, courteously and efficiently; providing typing service; and ensuring that office accommodation and equipment is properly secured after working hours, with an emphasis on resident safety and engagement.

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 1 year of related experience

KNOWLEDGE

  • Office practices and procedures, including records management
  • Computer software applications MS Word, Excel, Electronic Mail
  • Office equipment (fax, photocopier)
  • Sound knowledge of the branch’s programs and structure combined with good knowledge of the department and general knowledge of the city at large
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

  • Excellent telephone skills
  • Type accurately at 40-60 wpm
  • Use tact, discretion and confidentially, combined with reliability and good judgment
  • Gather and compile statistical information
  • Communicate effectively, both verbally and in writing
     

WHAT YOU NEED TO KNOW

  • Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
  • Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.  
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

Receptionist/Clerk

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  29.74  -  34.80
Requisition ID: 16352  Department: Community & Social Services Dept.  Service: Long Term Care Services  Employment Type: Multiple Casual Positions Affiliation: CUPE 503 Inside/...
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Apr 11th, 2025 at 15:12

Children's Programs and Public Service Assistant Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Requisition ID: 16474

Department: Ottawa Public Library

Service: Branch Operations

Branch: Public Services

Employment Type: 1 Permanent Part Time Position 

Work Hours: 21 hours per week

Affiliation: CUPE 503 Library

Salary Information: $32.509 - $38.035 per hour (2024 rates of pay)

Location: Greenboro Branch, 363 Lorry Greenberg Drive 

City: Ottawa, ON 

Job Category: Ottawa Public Library

Application Close: 25/04/2025 

JOB SUMMARY

Ottawa Public Library (OPL) provides accessible, innovative library and information services throughout the City of Ottawa, that meet the unique needs of diverse communities, delivered through a range of vehicles and reflecting a citizen-centred approach. The Public Service units are responsible for the customer-centric public library activities, programs and services offered by the Library's 33 branches, mobile and digital services, to meet the needs in their catchment area.

You provide information, reference and readers advisory services; develop, implement and conduct children’s programs; provide circulation and page services in the Library and/or the community and/or mini-libraries, nursing homes and other locations; and perform routine collection maintenance duties.

You may be the senior person in charge or exercise responsibility for the day-to-day operation of the library branch.

Work is performed within the context of the policies and framework of the Library corporate culture as embodied in the Mission Statement, Core Values, Customer Experience Guidelines and the Canadian Federation of Library Association position statements on Intellectual Freedom and Diversity and Inclusion, with particular emphasis on providing customer service excellence.

EDUCATION AND EXPERIENCE

Completion of 2-year college diploma in Library and Information Technician, Early Childhood Education, or related field.

Minimum of 1 year of related experience working with children’s programs.

KNOWLEDGE

  • Adult/children’s literature in a variety of formats, readers’ advisory services, trends in reading, literacy and ESL collections and adult programming.
  • Trends and techniques for developing effective library programming for children.
  • Reference resources in print, microform and electronic formats and of current developments in reference services.
  • Electronic database and other bibliographic searching techniques.
  • Principles of collection development and maintenance.
  • Methods and techniques for sorting and shelving library materials according to alphabetical, Dewey Decimal or other prescribed sequence and procedures.
  • Library circulation procedures and practices.
  • Methods and techniques of responding to inquiries and resolving patron complaints.
  • Desktop applications, intranet and internet and keyboarding procedures, to the extent where it may be required to demonstrate such usage to colleagues or library patrons.
  • General knowledge of library policies and procedures.
  • Knowledge of customer service techniques and protocols
  • Working knowledge of applicable occupational health and safety legislation.
  • General knowledge of Ottawa Public Library’s policies and procedures related to health and safety.

COMPETENCIES, SKILLS AND ABILITIES

  • To deliver library programs to a range of users including pre-schoolers, school age and adults.
  • Use tact, discretion and confidentiality.
  • Excellent verbal communication skills.
  • Exercise effective judgement and independent decision-making capabilities.
  • Ability to design and create thematic displays.
  • Data entry, retrieval and keyboarding skills including use of standard office equipment and operation of an IBM compatible computer in Microsoft Windows.
  • To perform routine manual or clerical tasks and manoeuvre book carts and lift boxes up to 40 pounds.
  • Minimum keyboard skills of 25 wpm.
  • Perform multiple tasks concurrently.
  • Customer service orientation, including the use of tact, discretion and confidentiality
  • Attention to detail.
  • Strong interpersonal skills, ability to deal with the public and handle problems as they arise.
  • Flexibility, ability to adjust priorities.
  • Ability to work effectively as a team member.
  • Strongly committed to quality customer service.

 WHAT YOU NEED TO KNOW

  • Language Requirement: Designated Day 1 Ready - immediate requirement for language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates must meet language requirement for position upon hire.   
  • Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the Ottawa Public Library's satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.  
  • Additional vacancies may occur during the competition process. 
  • Alternative educational credentials combined with job-related experience, demonstrated performance, and ability may be considered in lieu of stated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Children's Programs and Public Service Assistant

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  32.51  -  38.04
Requisition ID: 16474 Department: Ottawa Public Library Service: Branch Operations Branch: Public Services Employment Type: 1 Permanent Part Time Position  Work Hours: 21 hours per...
Learn More
Apr 11th, 2025 at 15:10

Senior Administrative Assistant Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Requisition ID: 16665 
Department: Emergency & Protective Services Dept. 
Service: Ottawa Paramedic Service 
Employment Type: 1 Full-time Temporary-Up to 1 year
Work Hours: 35.00hours per week
Affiliation: Non Union/Non MPE
Salary Information: $64,175.02- $75,085.92 annually (2024 rates of pay)
Location: 2465 Don Reid Drive 
City: Ottawa, ON 
Job Category: Ottawa Paramedic Service
Application Close: 03/04/2025

JOB SUMMARY

You are responsible for providing a wide variety of confidential administrative support services in support of the Director.

You serve as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.

Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.

EDUCATION AND EXPERIENCE

Completion of 2 years of community college in Business/Office Administration

Minimum of 3 years of related clerical/administrative experience

KNOWLEDGE

  • Relevant dispositions of regulations and legislation pertaining to the branch
  • Branch goals, objectives, policies and procedures
  • The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
  • General knowledge of MFIPPA regulations
  • Council reporting procedures
  • Principles and practices of office management
  • Record keeping, filing and general office procedures
  • Database and records management practices
  • Information verification and basic statistical analysis techniques
  • Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset

COMPETENCIES, SKILLS AND ABILITIES

  • Work independently and as a flexible and co-operative member of a team
  • Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
  • Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
  • Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
  • Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
  • Compile, organizes and summarize data and information accurately and efficiently, applying policies and procedures
  • High level of competence in dealing with sensitive issues
  • Exercise independent initiative and establish priorities for own workload
  • Exercise sound judgment, discretion and a high degree of confidentiality
  • Interpret and explain rules, regulations and policies
  • Discretion and confidentiality
  • Make decisions on both routine and non-routine problems
  • Integrity, tact and good judgment

WHAT YOU NEED TO KNOW

  • Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.       
  • Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
  • You will initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Senior Administrative Assistant

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  64,175.02  -  75,085.92
Requisition ID: 16665  Department: Emergency & Protective Services Dept.  Service: Ottawa Paramedic Service  Employment Type: 1 Full-time Temporary-Up to 1 year Work Hours: 35....
Learn More
Mar 21st, 2025 at 14:39

Receptionist/Clerk Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Application Close: 12/09/2025

JOB SUMMARY

The mandate of the Long Term Care Service is to provide resident care based on the needs of individuals, as determined by medical, nursing, functional and psychosocial assessments, and on each resident’s expressed needs. The care provided in each home includes specialized, restorative, supportive and palliative care for persons with dementia, disabilities and health problems who cannot live independently in their homes, and whose needs cannot be met in the community.

You are responsible for providing receptionist service by: answering all incoming calls and inquiries made in person, courteously and efficiently; providing typing service; and ensuring that office accommodation and equipment is properly secured after working hours, with an emphasis on resident safety and engagement.

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 1 year of related experience

KNOWLEDGE

  • Office practices and procedures, including records management
  • Computer software applications MS Word, Excel, Electronic Mail
  • Office equipment (fax, photocopier)
  • Sound knowledge of the branch’s programs and structure combined with good knowledge of the department and general knowledge of the city at large
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

  • Excellent telephone skills
  • Type accurately at 40-60 wpm
  • Use tact, discretion and confidentially, combined with reliability and good judgment
  • Gather and compile statistical information
  • Communicate effectively, both verbally and in writing
     

WHAT YOU NEED TO KNOW

  • Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
  • Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.  
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Receptionist/Clerk

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  29.74  -  34.80
Application Close: 12/09/2025 JOB SUMMARY The mandate of the Long Term Care Service is to provide resident care based on the needs of individuals, as determined by medical, nursing...
Learn More
Mar 12th, 2025 at 15:50

Administrative assistant Full-time Job

Maple Route Logistics

Administrative Jobs   Ottawa
Job Details

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and organize daily operations
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service

Experience and specialization

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Information technology
  • MS Access
  • MS Office

Additional information

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Team player
  • Accurate
  • Client focus
  • Efficient interpersonal skills

Benefits

Other benefits

  • Free parking available
  • On-site amenities

 

How to apply

By email

 

uditarora22@gmail.com

Administrative assistant

Maple Route Logistics
Ottawa - 21.1km
  Administrative Jobs Full-time
  35.60
Overview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site  Work must be completed at the physical location....
Learn More
Feb 7th, 2025 at 14:47

CSS Administrative Support Clerk Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Application Close: 18/02/2025

JOB SUMMARY

The Community & Social Services department is responsible for creating a strong social infrastructure by providing support to families and individuals in need in order to promote their self reliance and quality of life, in collaboration with community partners. This includes providing financial assistance, housing, childcare, employment, personal care and referral.

You are responsible for providing administrative support to community and social services (CSS) programs and services, including, but not limited to: data entry, filing/records management, reception and liaison with clients; providing customer services to clients; printing and releasing cheques and/or replacement documents to clients; and contributing to the overall improvement of service delivery. 

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 2 years of experience in a customer service, clerical or administrative, or social services environment

KNOWLEDGE

  • Office/clerical and reception procedures
  • Services and programs offered in the CSS Centres as well as community agencies
  • Corporate computer software/applications including MS Office Suites (Excel, Word, PowerPoint, Outlook, etc.) 
  • Corporate Cash Handling Policy
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

  • Access, search and maintain databases
  • Communicate effectively with community representatives, clients and staff
  • Maintain composure and good judgment under stressful and high-pressure situations
  • Work independently with minimum supervision
  • Flexible and adaptable
  • Effective interpersonal skills
  • Effective organizational skills
  • Aware and sensitive to the special needs of Social Services clients
  • Demonstrate commitment to client/customer services

WHAT YOU NEED TO KNOW

  • Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
  • Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.  
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement. 
  • Successful applicants meeting the employer's qualification standard will be placed on the permanent and/or temporary eligibility list in order of seniority
  • The permanent eligibility list will be utilized to fill permanent full time continuous vacancies from the closing date of the competition until the opening date of the next competition
  • The temporary eligibility list will be utilized to fill full time temporary vacancies for up to one year from the closing date of this competition
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

CSS Administrative Support Clerk

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  56,634.76  -  66,266.20
Application Close: 18/02/2025 JOB SUMMARY The Community & Social Services department is responsible for creating a strong social infrastructure by providing support to families...
Learn More
Feb 3rd, 2025 at 14:42

Accounts Payable Clerk Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

*Applications received will be used to staff current and on-going requirements for 12 months.

JOB SUMMARY

The Accounting Branch is responsible for the preparation, completeness and accuracy of the City’s consolidated financial statements, the execution of month-end and year end procedures in SAP, and the reconciliation of corporate accounts including the City’s bank accounts. The Accounting Branch is also responsible for accounts payable services and for coordinating the external audit of the City’s consolidated financial statements and specialty audits in partnership with other partners.

You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems.

EDUCATION AND EXPERIENCE

Completion of Grade 12 

Minimum of 3 years of related accounting/business/clerical experience 

KNOWLEDGE

  • Knowledge of the city organization, financial policies and procedures
  • General knowledge of generally accepted accounting principles and commodity tax legislation
  • Problem-solving and customer service techniques/city practices related to interacting with the public
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.
     

COMPETENCIES, SKILLS AND ABILITIES

  • Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
  • Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
  • Able to understand, conceptualize and apply directions, policies and procedures
  • Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
  • Able to complete financial reconciliations and to detect, resolve and correct errors
  • Able to use MS Office Suite including demonstrated intermediate MS Excel skills 
  • Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
  • Possess customer service sensitivity and the ability to listen, probe, and tactfully respond 
  • Communicate effectively, both orally and in writing 
  • Able to work rapidly to produce accurate work in a high volume data processing environment
  • Possess sound judgment, tact and diplomacy
  • Flexible and adaptable
  • Possess a work record of good attendance and job performance

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing       
  • Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Accounts Payable Clerk

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  56,634.76  -  66,266.20
*Applications received will be used to staff current and on-going requirements for 12 months. JOB SUMMARY The Accounting Branch is responsible for the preparation, completeness and...
Learn More
Jan 28th, 2025 at 16:22

Executive Assistant, Department Head Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Application Close: 05/02/2025

JOB SUMMARY

You are responsible for providing a wide variety of confidential administrative support services in support of a department head/General Manager.

You serve as a point of contact for client departments, senior managers, senior external contacts and members of City Council, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.

Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.

EDUCATION AND EXPERIENCE

Completion of 2 year community college diploma in Business/Office Administration or related field

Minimum of 4 years of clerical/administrative experience

KNOWLEDGE

  • Relevant dispositions of regulations and legislation pertaining to the branch
  • Branch goals, objectives, policies and procedures
  • The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
  • General knowledge of MFIPPA regulations
  • Principles and practices of office management
  • Record keeping, filing and general office procedures
  • Database and records management practices
  • Information verification and basic statistical analysis techniques
  • Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset

COMPETENCIES, SKILLS AND ABILITIES

  • Work independently and as a flexible and co-operative member of a team
  • Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
  • Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
  • Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
  • Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
  • Compile, organize and summarize data and information accurately and efficiently, applying policies and procedures
  • High level of competence in dealing with sensitive issues
  • Exercise independent initiative and establish priorities for own workload
  • Exercise sound judgment, discretion and a high degree of confidentiality
  • Interpret and explain rules, regulations and policies
  • Discretion and confidentiality
  • Make decisions on both routine and non-routine problems Integrity, tact and good judgment

 

Core Behaviours 

Core behaviours define the City's expectations of the behaviours employees should demonstrate in performing their work.  They are reflective of the City's culture and values and guide all our present and future activities.  Every employee is encouraged to learn, embody, and demonstrate these core behaviours. 

Review the Core Behaviours

Leadership Competencies 

The City has defined key competencies that leaders are expected to embody and demonstrate to successfully move the organization towards achieving its strategic objectives and create an organizational culture that supports and empowers employees to excel, grow and reach their full potential. These leadership competencies and associated behaviours are expected to be demonstrated by leaders at all levels of the organization.  

Review the Leadership Competencies.

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing       
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Executive Assistant, Department Head

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
  66,686.62  -  78,027.04
Application Close: 05/02/2025 JOB SUMMARY You are responsible for providing a wide variety of confidential administrative support services in support of a department head/General M...
Learn More
Jan 24th, 2025 at 13:57

Warehouse Clerk/Admin Part-time Job

UPS

Administrative Jobs   Ottawa
Job Details

At UPS, we also discover how we combine endless opportunities, innovation and rewards to create a truly unique career experience. With our unique promote-from-within culture, you'll always find exciting new opportunities at every level of the organization. From training and education to growth and empowerment, you have the freedom to forge a career path that can take you anywhere you want to go.

UPS is currently looking for Part-time Warehouse Clerk responsible for performing checks on packages (check labels, packaging, and invoices). You must have top-notch customer service skills for this role and must be able to lift 70lbs unassisted.

  • Job Type: PT Permanent/Hourly- Must be able to work a minimum of 25 hours per week.

  • Starting Pay: $17.30

  • Job Location: 2281 Stevenage Drive, Ottawa ON

  • Workdays: Monday – Fridays (5 Days/ Week)

  • Scheduled Shift: Daily minimum 3 hours / maximum 5-6 hours

  • Flexibility is required as you may need to start earlier or stay later at times

Required Skills:

  • Attention to detail

  • Typing skills: at least 40 words per minute

  • Must be able to lift to 70lbs unassisted *this is a warehouse position

  • Customer service skills

  • The environment is fast paced with temperatures changing daily inside of the warehouse

  • Must be flexible with start and finish times as they may vary

Benefits:

  • Full training provided

  • On site parking

  • Weekly pay (every Friday)

  • Extended health and dental benefits

  • Group insurance and pension benefits

  • Opportunities for advancement

UPS is committed to Diversity in Employment and welcomes all applicants; however, only qualified candidates will be notified for interviews.

Warehouse Clerk/Admin

UPS
Ottawa - 21.1km
  Administrative Jobs Part-time
  17.30
At UPS, we also discover how we combine endless opportunities, innovation and rewards to create a truly unique career experience. With our unique promote-from-within culture, you'l...
Learn More
Nov 21st, 2024 at 13:45

Councillor's Assistant Full-time Job

City Of Ottawa

Administrative Jobs   Ottawa
Job Details

Application Close: 31/10/2024

 

 

Candidates applying for this posting will be considered for temporary full-time and temporary part-time Councillor's Assistant positions until October 31, 2024.

 

 

JOB SUMMARY

The Councillor's Assistant is accountable for managing and delivering a wide range of strategic, political, constituency, and operational services and processes in support of the Councillor which may include: strategic management of issues, policy analysis and development, internal and external political relations, project management, media relations, organizing community events/public meetings, collaborating with community agencies on policy issues and events, managing the resources of the Councillor’s Office and serving as a spokesperson/representative for the Councillor in dealings with taxpayers and constituents.

DESCRIPTION OF RESPONSIBILITIES (Vary dependent on Councillor/Ward)

  • May receive and respond to telephone calls, emails, and letters from constituents, City staff, City Council members, and other elected officials from all levels of government.  Constituents and other individuals may also visit the Councillor’s office in person to place an inquiry.
  • May process correspondence addressed to the City Councillor by regularly reviewing emails, letters, and other correspondence from constituents and other sources. Providing prompt, relevant, and informed responses about the City’s policies and programs, or City Council and Committee agendas. 
  • May provide general administrative support services to the Councillor.
  • May oversee and coordinate the constituency work of assistants and volunteers to the Councillor.
  • May prepare Council and Committee agendas for the Councillor in his or her role as Council member or Committee member or chair.
  • May provide general administrative support services to the Councillor, while ensuring compliance with all protocols and procedures required of an elected official, maintaining, and preparing financial records, managing budgets as well as reviewing financial transactions against the Council Expense Policy. 
  • May partner with community stakeholders to address issues in the community, organize community events, and assist with various community initiatives.
  • May be responsible for coordinating and attending events throughout the community to engage with constituents and promote City services and programs.
  • May be responsible for developing the Councillor’s strategic and promotional communications, through newsletters, emails, letters, press releases, and social media accounts.

EDUCATION AND EXPERIENCE

Post-Secondary School Diploma.


2-year college diploma in Business or Office Administration, Public Administration, Journalism, Communications, English or related program
University degree is considered an asset.


A minimum of 3 years’ experience in providing administrative services is required, preferably to the senior executive level, and including the provision of communication services. Experience providing support to an elected official is desirable.

CERTIFICATIONS AND LICENCES

A valid Ontario unrestricted “G” class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated (as required by the Elected Official).

KNOWLEDGE

  • Mandate, structure, and protocol of Council and its committees
  • Event planning and organization
  • Media and communication techniques and practices
  • Effective communication vehicles such as newsletters, newspapers, and social media
  • Budget planning and control
  • The demographics of the Councillor’s ward and current initiatives and issues within the ward
  • Policy initiatives and issues in committees chaired by the Councillor or on which the Councillor is a member
  • The City corporation sufficient to obtain information in response to inquiries from constituents, and to obtain policy information and documentation in drafting committee agendas
  • Knowledge of City administrative structure
  • Knowledge of City services and policies 
  • Knowledge of Microsoft Office
  • Office protocols, systems and procedures

COMPETENCIES, SKILLS AND ABILITIES

  • Respond effectively and accurately to media questions and information requests 
  • Convey policy positions on complex and controversial issues
  • Excellent interpersonal and communication skills
  • Communicate effectively with a wide range of people via verbal presentations, written information, promotional material and reports, orally and in writing, often under circumstances where the other party may be in a highly emotional state
  • Demonstrated initiative, requiring general direction only
  • Ability to handle difficult situations 
  • Attention to detail
  • Ability to effectively work independently and within a team

WHAT YOU NEED TO KNOW

  • Language Requirement: Various language requirements: English oral, reading, and writing required. French oral, reading, and writing (as required by the Elected Official).       
  • Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated (as required by the Elected Official).  
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Councillor's Assistant

City Of Ottawa
Ottawa - 21.1km
  Administrative Jobs Full-time
Application Close: 31/10/2024     Candidates applying for this posting will be considered for temporary full-time and temporary part-time Councillor's Assistant positions until Oct...
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Oct 23rd, 2024 at 19:03

Full-time Administrative Assistant to the Dean Full-time Job

Algonquin College

Administrative Jobs   Ottawa
Job Details

Scheduled Weekly Hours:

36.25

 

Anticipated Start Date:

October 28, 2024

 

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

 

Posting Closing Date:

September 27, 2024

 

Please note: jobs are posted until 11:59 pm on the job closing date.

 

Job Description:

 

As a member of the team, the Administrative Assistant is responsible for providing a wide variety of confidential administrative support services for the Dean’s Office, supporting the academic and operational needs of the School of Business and Hospitality. This will require the incumbent to perform administrative liaison, analytical, and representational functions on behalf of, and in support of, the Dean and other administrators.

 

The incumbent will initiate, advise, anticipate, and monitor activity, and provide accurate information related to the functions of the Dean's Office including human resources and financial planning, student issues and related administrative processes. In addition, the incumbent will establish and maintain information tracking systems plus manual and electronic schedules and filing systems, and manage the coordination and logistical support for meetings, travel, staff professional development and conferences.

 

As the initial point of contact for the School of Business and Hospitality, the incumbent must have comprehensive knowledge of School programs, services, policies, and procedures. The incumbent must possess above-average conflict resolution and problem-solving skills. The incumbent is a member of the Dean's Management Committee, managing logistics, preparing agendas, taking notes and following up on action items from previous meetings and planning sessions. The incumbent maintains confidential human resources files for the School of Business and Hospitality and deals with confidential faculty and staff grievance issues, as well as student conduct issues.

 

Required Qualifications:

  • Minimum of a two (2) year diploma or equivalent in Office Administration - Executive (or related);

  • Minimum of five (5) years of relevant administrative assistant experience; three years of which should be at an executive level;

  • Minimum of two (2) years of practical experience planning, organizing and implementing large events such as conferences and awards presentations;

  • Demonstrated advanced level skills in the Microsoft Office Suite – Word, Excel PowerPoint, Access, outlook and Visio;

  • A working knowledge of typical legacy information systems used in large educational organizations (Human Resources, Communications, Student Information/Records, Client Relationship Mangement, etc.

 

* This position is paid at Payband F

* Vacancy is for P02023

Full-time Administrative Assistant to the Dean

Algonquin College
Ottawa - 21.1km
  Administrative Jobs Full-time
  31.05  -  35.99
Scheduled Weekly Hours: 36.25   Anticipated Start Date: October 28, 2024   Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreeme...
Learn More
Sep 23rd, 2024 at 17:07

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